Development & Donor Relations Coordinator | Arizona Musicfest
ARTS COMMISSION, Scottsdale, AZ, United States
About the Position
Arizona Musicfest seeks a highly organized, detail‑oriented, and service‑driven individual to join our team as Development & Donor Relations Coordinator. This position plays a vital role in supporting the day‑to‑day operations of the Development Department and advancing Musicfest’s fundraising, stewardship, and donor engagement efforts.
Key Responsibilities
Support all core development department operations, including gift processing, donor acknowledgment, benefits fulfillment, database maintenance, donor communications, and stewardship.
Collaborate across departments to ensure seamless donor engagement; assist with box office services, donor receptions, special events, concerts, and Board of Directors relations as needed.
Support fundraising efforts through donor identification, cultivation, and stewardship activities.
Collaborate directly with the Director of Development on relationship management of Musicfest’s donor community, including Circles of Giving donors ($1,000+) and Community of Support donors ($999 and below).
Serve as key point person for Community of Support donors ($999 and below), providing connection at concert events and through correspondence.
Provide concierge‑level ticketing support for Circles of Giving members.
Create invitations and manage logistics (RSVPs, catering, announcements) for development events and concert‑related receptions, including Donor Patio and Inside the Circle events.
Deliver exceptional customer service to prospective and current donors, addressing inquiries promptly and professionally.
Manage and maintain Musicfest’s donor database and fundraising records with high accuracy and confidentiality.
Process receipt of all contributed revenue in the organization’s CRM system accurately and timely.
Maintain electronic donor files, including documentation and acknowledgment letters.
Update donor records with current contact information, giving history, call reports, and biographical notes.
Maintain the organization’s Concierge/Circle member directory.
Update donor contact data in the email marketing system.
Generate reports and lists using CRM and wealth screening tools.
Prepare and distribute prompt donor acknowledgment letters.
Assemble welcome packets for new Circles of Giving members.
Coordinate and distribute Circles of Giving renewal communications.
Update the Giving section of the Musicfest website as needed.
Assist the CEO with special projects and Board of Directors meeting preparation and communications.
Serve as liaison for Board meetings, distributing materials, managing RSVPs, and responding to inquiries.
Serve as patron services representative, processing box office orders by phone and in person.
Assist in qualifying donor and patron records.
Attend select concerts, receptions, and special events as a representative of the Development team.
Reporting Relationship Reports to the Director of Development and collaborates with the Development Department and other key staff members.
Desired Qualifications
Bachelor’s or Associate’s degree.
Experience within a nonprofit arts organization preferred, though not required.
Ability to work some evenings and weekends during the concert season and for special events.
Excellent verbal and written communication skills, with strong organizational, analytical, and problem‑solving abilities.
Comfortable working with and/or learning database systems, CRM platforms, and general office software.
Self‑motivated and capable of working independently, while also collaborating effectively as part of a team.
Ability to manage multiple priorities and deadlines in a fast‑paced environment with professionalism and composure.
Physical ability to lift and carry up to 25 pounds when transporting materials and assisting with event setup.
Demonstrated enthusiasm for and commitment to the mission of Arizona Musicfest and the performing arts.
Character Traits While employed by Arizona Musicfest, employee is expected to demonstrate personal qualities of integrity, credibility, discretion, and initiative; maintain a positive, professional, and collegial demeanor in interactions with others; and adapt and develop new processes and strategies.
EEO Statement Arizona Musicfest is an equal‑opportunity employer. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. The organization does not discriminate on the basis of race, color, religion, marital status, age, nationality, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.
Job Details Organization/Company: Arizona Musicfest
Location: Scottsdale, AZ
Deadline: 06/01/2026
#J-18808-Ljbffr
Key Responsibilities
Support all core development department operations, including gift processing, donor acknowledgment, benefits fulfillment, database maintenance, donor communications, and stewardship.
Collaborate across departments to ensure seamless donor engagement; assist with box office services, donor receptions, special events, concerts, and Board of Directors relations as needed.
Support fundraising efforts through donor identification, cultivation, and stewardship activities.
Collaborate directly with the Director of Development on relationship management of Musicfest’s donor community, including Circles of Giving donors ($1,000+) and Community of Support donors ($999 and below).
Serve as key point person for Community of Support donors ($999 and below), providing connection at concert events and through correspondence.
Provide concierge‑level ticketing support for Circles of Giving members.
Create invitations and manage logistics (RSVPs, catering, announcements) for development events and concert‑related receptions, including Donor Patio and Inside the Circle events.
Deliver exceptional customer service to prospective and current donors, addressing inquiries promptly and professionally.
Manage and maintain Musicfest’s donor database and fundraising records with high accuracy and confidentiality.
Process receipt of all contributed revenue in the organization’s CRM system accurately and timely.
Maintain electronic donor files, including documentation and acknowledgment letters.
Update donor records with current contact information, giving history, call reports, and biographical notes.
Maintain the organization’s Concierge/Circle member directory.
Update donor contact data in the email marketing system.
Generate reports and lists using CRM and wealth screening tools.
Prepare and distribute prompt donor acknowledgment letters.
Assemble welcome packets for new Circles of Giving members.
Coordinate and distribute Circles of Giving renewal communications.
Update the Giving section of the Musicfest website as needed.
Assist the CEO with special projects and Board of Directors meeting preparation and communications.
Serve as liaison for Board meetings, distributing materials, managing RSVPs, and responding to inquiries.
Serve as patron services representative, processing box office orders by phone and in person.
Assist in qualifying donor and patron records.
Attend select concerts, receptions, and special events as a representative of the Development team.
Reporting Relationship Reports to the Director of Development and collaborates with the Development Department and other key staff members.
Desired Qualifications
Bachelor’s or Associate’s degree.
Experience within a nonprofit arts organization preferred, though not required.
Ability to work some evenings and weekends during the concert season and for special events.
Excellent verbal and written communication skills, with strong organizational, analytical, and problem‑solving abilities.
Comfortable working with and/or learning database systems, CRM platforms, and general office software.
Self‑motivated and capable of working independently, while also collaborating effectively as part of a team.
Ability to manage multiple priorities and deadlines in a fast‑paced environment with professionalism and composure.
Physical ability to lift and carry up to 25 pounds when transporting materials and assisting with event setup.
Demonstrated enthusiasm for and commitment to the mission of Arizona Musicfest and the performing arts.
Character Traits While employed by Arizona Musicfest, employee is expected to demonstrate personal qualities of integrity, credibility, discretion, and initiative; maintain a positive, professional, and collegial demeanor in interactions with others; and adapt and develop new processes and strategies.
EEO Statement Arizona Musicfest is an equal‑opportunity employer. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. The organization does not discriminate on the basis of race, color, religion, marital status, age, nationality, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.
Job Details Organization/Company: Arizona Musicfest
Location: Scottsdale, AZ
Deadline: 06/01/2026
#J-18808-Ljbffr