Part-time Passport Agent/Customer Service Representative
City of West Jordan, South Jordan, UT, United States
Part-time Passport Agent/Customer Service Representative
Under the general supervision and direction of the City Recorder's Office, performs customer service and coordinates passport acceptance services. Schedule: 20-25 hours per week 9am-6pm Monday/Wednesday/Friday, and Saturday 9am-1pm (required) *SPANISH SPEAKING, PREFERRED. Essential duties: Answer and direct a high volume of phone calls, related to City services. Receive and sort all incoming mail and prepare outgoing mail. Coordinate taking passport photos, acceptance services, including responding to questions about passport processing, delivering passport applications to the post office, and tracking passport applications. Stay informed of changes to the passport acceptance process and shares updates with other passport agents. Receive payments and process receipts for services. Reconciles receipts each day and prepares deposit for the Treasurer's Office. Performs administrative support duties as assigned. Perform other related duties and responsibilities as assigned. Minimum qualifications: Education: High school diploma or GED. Experience: One year of customer service, office support or office administrative assistant experience. Valid Utah Driver's License Must pass U.S. State Department regulations and be certified as a passport agent within two weeks of hire. Knowledge, skills, and abilities: Knowledge of correct use of the English language. Proper grammar, spelling, and punctuation. General use of a personal computer, software, 10-key calculator, phone, copy machine, internet, and document imaging scanner. Modern office practices and procedures. Skill with following verbal and written procedures and instructions. Maintaining a congenial working relationship with public, staff, and other agencies. Working well under high pressure situations. Ability to: Communicate effectively both verbally and in writing. Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs. Maintain a positive, professional, and empathetic attitude toward customers at all times. Stay calm under pressure. Apply tact and judgement to deal with and influence people. Maintain confidentiality of documents and information. Working conditions and physical demands: Work in a standard office environment which includes reaching, bending, sitting, standing, talking, hearing, and listening. Ability to work a flexible schedule, including evenings, and Saturday work as required.
Under the general supervision and direction of the City Recorder's Office, performs customer service and coordinates passport acceptance services. Schedule: 20-25 hours per week 9am-6pm Monday/Wednesday/Friday, and Saturday 9am-1pm (required) *SPANISH SPEAKING, PREFERRED. Essential duties: Answer and direct a high volume of phone calls, related to City services. Receive and sort all incoming mail and prepare outgoing mail. Coordinate taking passport photos, acceptance services, including responding to questions about passport processing, delivering passport applications to the post office, and tracking passport applications. Stay informed of changes to the passport acceptance process and shares updates with other passport agents. Receive payments and process receipts for services. Reconciles receipts each day and prepares deposit for the Treasurer's Office. Performs administrative support duties as assigned. Perform other related duties and responsibilities as assigned. Minimum qualifications: Education: High school diploma or GED. Experience: One year of customer service, office support or office administrative assistant experience. Valid Utah Driver's License Must pass U.S. State Department regulations and be certified as a passport agent within two weeks of hire. Knowledge, skills, and abilities: Knowledge of correct use of the English language. Proper grammar, spelling, and punctuation. General use of a personal computer, software, 10-key calculator, phone, copy machine, internet, and document imaging scanner. Modern office practices and procedures. Skill with following verbal and written procedures and instructions. Maintaining a congenial working relationship with public, staff, and other agencies. Working well under high pressure situations. Ability to: Communicate effectively both verbally and in writing. Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs. Maintain a positive, professional, and empathetic attitude toward customers at all times. Stay calm under pressure. Apply tact and judgement to deal with and influence people. Maintain confidentiality of documents and information. Working conditions and physical demands: Work in a standard office environment which includes reaching, bending, sitting, standing, talking, hearing, and listening. Ability to work a flexible schedule, including evenings, and Saturday work as required.