Director of Finance, Village Tech Schools

The Opportunity

Under the leadership of Chief Executive Officer (CEO) and Superintendent David Williams, Village Tech Schools is seeking an experienced, innovative, and strategic Director of Finance (DOF) to shepherd its growth. The role will bring finance and accounting functions in-house and oversee the organization’s financial operations, including accounting, reporting, compliance, and financial management.

Reporting to the CEO/Superintendent and serving as a key member of the leadership team, the Director of Finance oversees the organization’s financial operations, including accounting, reporting, compliance, and financial management. This is a critical role at a pivotal time for the organization, offering the opportunity to strengthen and help build a disciplined, transparent, and scalable finance function in support of the school’s continued growth and impact. The Director of Finance will ensure the accuracy, integrity, and timeliness of all financial processes while promoting sound fiscal stewardship across the organization. This individual will also play an important role in enhancing financial systems, strengthening internal controls, and supporting leadership with financial insight to inform decision-making.

Key Responsibilities

Financial Operations & Accounting Oversight

• Oversee day‑to‑day financial operations, including accounts payable, accounts receivable, payroll coordination, and cash management.
• Ensure accurate and timely maintenance of the general ledger, including account reconciliations and journal entries.
• Review and approve coding for requisitions, expenses, and financial transactions to ensure accuracy and compliance.
• Manage the monthly close process, including the preparation of financial statements and internal reports.
• Maintain clean, accurate, and audit‑ready financial records and supporting documentation.
• Develop, implement, and maintain accounting policies and procedures in compliance with federal and state regulations.

Cash Management & Banking

• Oversee all cash receipts, deposits, and disbursements.
• Monitor cash flow and ensure proper recording of all transactions.
• Manage bank relationships and online banking activity, including internal transfers and reconciliations.
• Review and resolve positive pay exceptions and ensure appropriate internal controls.

Bond & Financing Management

• Support capital financing activities, including modeling and analysis for current and future bond issuances.
• Oversee bond‑related accounting, including account setup, reconciliations, and general ledger entries.
• Manage ongoing bond compliance, including continuing disclosure reporting requirements.
• Track and reconcile bond‑funded project accounts and reimbursement requests.
• Coordinate with financial advisors, auditors, and other external partners on bond‑related matters.

Compliance, Reporting & Regulatory Requirements

• Ensure compliance with all federal, state, and local financial regulations, including TEA requirements.
• Monitor reporting deadlines and ensure timely submission of all required filings.
• Oversee preparation and review of required filings, including Form 990, Form 5500, 1099s, payroll filings (941, TWC), and grant reporting.
• Ensure compliance with record retention policies and requirements.
• Support federal and state grant processes, including applications, drawdowns, and reporting.

Audit & Year‑End Close

• Lead preparation for annual financial audit, including coordination of schedules and supporting documentation.
• Serve as primary liaison with external auditors during fieldwork.
• Oversee fiscal year‑end close, including account reconciliations, accruals, fixed assets, and payroll adjustments.
• Review audit findings and support the timely submission of final reports.

Financial Analysis & Internal Controls

• Perform general ledger analysis to ensure account integrity and accuracy.
• Strengthen internal controls and financial processes to improve efficiency and reduce risk.
• Support leadership with financial data and analysis as needed for decision‑making.
• Ensure proper tracking and compliance of program‑specific funding (e.g., NOGA, MOE requirements).

Business Office & Administrative Finance Functions

• Oversee accounts payable processes, including invoice processing, payments, and vendor management.
• Ensure proper onboarding and documentation of vendors (W‑9s, contracts, etc.).
• Manage credit card, ACH, wire, and check transactions.
• Oversee purchasing processes, including requisitions and expense reporting.
• Support payroll processing, reconciliation, and related reporting.

Team Support & Capacity Building

• Provide training and guidance to internal staff on financial processes and systems.
• Support the development of efficient workflows across the business office.
• Serve as a resource to leadership on financial operations and best practices.

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