Partnerships, Events & Marketing Coordinator
Concord, New York, NY, United States
Position Purpose
Responsible for supporting partnerships, sponsorships, conferences, events, and title and author promotions for Concord Theatricals and Concord Theatricals Recordings.
The role is part of the Marketing team and assists in planning and execution of initiatives from concept to completion, handling logistics, maintaining project timelines, providing creative strategy input, and liaising with internal teams and external partners.
Responsibilities
Work closely with the Senior Director to execute the division’s conference, sponsorship and partnership strategies
Track project timelines, deliverables and deadlines for the marketing team
Coordinate itineraries for conference attendees and guest artists
Organize, pack and ship conference materials
Maintain conference documentation, reports and post‑event evaluations
Liaise with internal departments and partners, authors, and Broadway or touring productions on project objectives and deliverables
Attend in‑person events and conferences as needed
Collaborate with the Senior Manager of Music Marketing to provide event and administrative support for Concord Theatricals Recordings (CTR)
Assist in planning and delivery of CTR events such as album signing events and listening parties
Manage guest lists and invitations, coordinate branded décor and signage, and provide support during events
Support the Senior Manager in implementing album project timelines, submitting on‑time deliverables, and managing budget tracking and reconciliation
Assist with the division’s annual client holiday party
Develop guest list with internal departments, manage invitations and on‑site check‑in
Liaise with external vendors (e.g., caterer) to confirm details and timeline
Coordinate logistics for décor, party favors, signage, and other items
Provide support and assist with staff management throughout the event, including daytime set‑up and evening strike
Assist with post‑event evaluation
Contribute to the team’s content strategy to elevate titles and authors across all marketing channels
Brainstorm title promotion ideas during strategy sessions and implement related action steps
Manage administration support for the Marketing department
Organize and maintain supplies in the Marketing team’s closet (marketing materials, conference equipment, and swag items)
Collaborate with other departments on cross‑functional projects
Handle general administrative tasks for the department
Qualifications
Minimum 1‑2 years of relevant experience (marketing, event planning, partnerships) – internship experience is acceptable
Self‑motivated, highly organized, and able to take direction effectively
Exceptional attention to detail
Strong verbal and written communication skills
Excellent project management skills with the ability to handle multiple priority projects simultaneously
Proficient with Microsoft Office and comfortable adopting new project management and digital platforms
Demonstrates a high level of professionalism in a public‑facing role
Proven ability to work well with all levels of professionals
Ability to manage confidential information with utmost discretion
Strong interest in theatre is preferred
Compensation and Benefits Salary Range: $50,000 - $55,000
This is a hybrid role requiring a minimum of 3 days on‑site each week.
Benefits include comprehensive medical and wellness coverage, generous paid time off, parental leave, charity match, paid volunteering time off, and other company perks. Offices are located in Nashville, Los Angeles, New York, London, Berlin, Melbourne, and Miami.
Equal Opportunity Concord is an equal opportunity employer.
We employ, train, compensate and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law.
We believe that diversity, inclusion and equity is paramount for the creation of music, theatre and film that celebrates and empowers all cultures.
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The role is part of the Marketing team and assists in planning and execution of initiatives from concept to completion, handling logistics, maintaining project timelines, providing creative strategy input, and liaising with internal teams and external partners.
Responsibilities
Work closely with the Senior Director to execute the division’s conference, sponsorship and partnership strategies
Track project timelines, deliverables and deadlines for the marketing team
Coordinate itineraries for conference attendees and guest artists
Organize, pack and ship conference materials
Maintain conference documentation, reports and post‑event evaluations
Liaise with internal departments and partners, authors, and Broadway or touring productions on project objectives and deliverables
Attend in‑person events and conferences as needed
Collaborate with the Senior Manager of Music Marketing to provide event and administrative support for Concord Theatricals Recordings (CTR)
Assist in planning and delivery of CTR events such as album signing events and listening parties
Manage guest lists and invitations, coordinate branded décor and signage, and provide support during events
Support the Senior Manager in implementing album project timelines, submitting on‑time deliverables, and managing budget tracking and reconciliation
Assist with the division’s annual client holiday party
Develop guest list with internal departments, manage invitations and on‑site check‑in
Liaise with external vendors (e.g., caterer) to confirm details and timeline
Coordinate logistics for décor, party favors, signage, and other items
Provide support and assist with staff management throughout the event, including daytime set‑up and evening strike
Assist with post‑event evaluation
Contribute to the team’s content strategy to elevate titles and authors across all marketing channels
Brainstorm title promotion ideas during strategy sessions and implement related action steps
Manage administration support for the Marketing department
Organize and maintain supplies in the Marketing team’s closet (marketing materials, conference equipment, and swag items)
Collaborate with other departments on cross‑functional projects
Handle general administrative tasks for the department
Qualifications
Minimum 1‑2 years of relevant experience (marketing, event planning, partnerships) – internship experience is acceptable
Self‑motivated, highly organized, and able to take direction effectively
Exceptional attention to detail
Strong verbal and written communication skills
Excellent project management skills with the ability to handle multiple priority projects simultaneously
Proficient with Microsoft Office and comfortable adopting new project management and digital platforms
Demonstrates a high level of professionalism in a public‑facing role
Proven ability to work well with all levels of professionals
Ability to manage confidential information with utmost discretion
Strong interest in theatre is preferred
Compensation and Benefits Salary Range: $50,000 - $55,000
This is a hybrid role requiring a minimum of 3 days on‑site each week.
Benefits include comprehensive medical and wellness coverage, generous paid time off, parental leave, charity match, paid volunteering time off, and other company perks. Offices are located in Nashville, Los Angeles, New York, London, Berlin, Melbourne, and Miami.
Equal Opportunity Concord is an equal opportunity employer.
We employ, train, compensate and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law.
We believe that diversity, inclusion and equity is paramount for the creation of music, theatre and film that celebrates and empowers all cultures.
#J-18808-Ljbffr