Executive Assistant - Luxury Real Estate
Berkshire Hathaway HomeServices EWM Realty, Miami Beach, FL, United States
The Percal Zarco Group
Berkshire Hathaway HomeServices EWM Realty
This position directly supports
Jason Zarco , Vice President, BHHS EWM Realty Miami Beach.
Executive Assistant – Luxury Real Estate About the Firm Berkshire Hathaway HomeServices EWM Realty is a leader in South Florida’s luxury real estate market, known for its global reach and local expertise. With a network of over 1,500 offices and 50,000 associates worldwide, the firm delivers a highly personalized, discreet, and data-driven approach to buying and selling premier properties.
About the Team The Percal Zarco Group, led by
Jason Zarco
and
Esther Percal , ranks among Berkshire Hathaway’s Top 10 teams globally, with over $1.5 billion in closed sales.
Jason Zarco
specializes in luxury waterfront homes and premier condominiums across Miami Beach, Bal Harbour, Edgewater, Brickell, Coconut Grove, and Coral Gables. His clientele includes Fortune 500 executives, celebrities, and international buyers. Prior to real estate, Jason held leadership roles with
The Ritz-Carlton Hotel Company , shaping a service philosophy rooted in precision, discretion, and world-class client experience.
The Opportunity This is not a traditional assistant role.
We are seeking a
high-level Executive Assistant
who will act as a
strategic partner and right hand
to a top-performing luxury real estate advisor. This individual will play a critical role in
protecting time, driving priorities, and ensuring seamless execution across all aspects of the business .
The ideal candidate is
proactive, highly organized, detail-obsessed, and capable of operating with speed and sound judgment in a fast-paced, high-stakes environment .
This role requires someone who doesn’t wait for direction—but instead
anticipates needs, solves problems before they arise, and continuously improves systems and workflows .
Key Responsibilities Executive & Business Management
Own and strategically manage a complex and ever-changing calendar, ensuring optimal prioritization of time and opportunities
Manage inbox and communications, including drafting responses and handling client follow-up on behalf of Jason
Serve as a gatekeeper and liaison between clients, agents, attorneys, and vendors
Prepare briefs, meeting notes, and deal summaries to keep all parties aligned
Operations & Process Optimization
Build, implement, and refine systems and processes to improve efficiency and scalability
Oversee transaction timelines, ensuring all deadlines and deliverables are met seamlessly
Identify bottlenecks and proactively create solutions
Client Experience & Relationship Management
Help deliver a
white-glove, Ritz-Carlton-level experience
across all client touchpoints
Coordinate showings, presentations, and client interactions with precision and attention to detail
Maintain and strengthen relationships with high-level clientele and industry professionals
Marketing & Brand Execution
Coordinate and manage marketing initiatives in collaboration with design and marketing partners
Assist in executing listing launches, email campaigns, and social media strategy
Ensure brand consistency and elevated presentation across all platforms
Project & Listing Management
Oversee listing preparation, presentations, and go-to-market execution
Create and manage showing schedules and client itineraries
Assist with market research and presentation development
CRM & Data Management
Develop, maintain, and optimize CRM systems to track relationships and opportunities
Ensure consistent follow-up and database integrity
Events & Personal Support
Coordinate client events, open houses, and special initiatives
Handle select personal tasks to support overall efficiency and time management
Who You Are
Highly proactive with the ability to anticipate needs and think several steps ahead
Exceptional organizational and time management skills
Strong written and verbal communication; able to represent the principal with professionalism
Detail-oriented with a commitment to excellence
Comfortable operating in a fast-paced, high-performance environment
Discreet, trustworthy, and capable of handling confidential information
Tech-savvy and systems-oriented
Flexible and adaptable, with availability beyond standard business hours when needed
Why This Role This is a unique opportunity to work alongside a top-tier luxury real estate professional and gain exposure to high-level deals, clients, and business strategy. The role offers
significant growth potential
for someone looking to operate at a high level and be deeply involved in a dynamic, entrepreneurial environment.
Compensation $70,000-$85,000 + performance-based bonus structure
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Jason Zarco , Vice President, BHHS EWM Realty Miami Beach.
Executive Assistant – Luxury Real Estate About the Firm Berkshire Hathaway HomeServices EWM Realty is a leader in South Florida’s luxury real estate market, known for its global reach and local expertise. With a network of over 1,500 offices and 50,000 associates worldwide, the firm delivers a highly personalized, discreet, and data-driven approach to buying and selling premier properties.
About the Team The Percal Zarco Group, led by
Jason Zarco
and
Esther Percal , ranks among Berkshire Hathaway’s Top 10 teams globally, with over $1.5 billion in closed sales.
Jason Zarco
specializes in luxury waterfront homes and premier condominiums across Miami Beach, Bal Harbour, Edgewater, Brickell, Coconut Grove, and Coral Gables. His clientele includes Fortune 500 executives, celebrities, and international buyers. Prior to real estate, Jason held leadership roles with
The Ritz-Carlton Hotel Company , shaping a service philosophy rooted in precision, discretion, and world-class client experience.
The Opportunity This is not a traditional assistant role.
We are seeking a
high-level Executive Assistant
who will act as a
strategic partner and right hand
to a top-performing luxury real estate advisor. This individual will play a critical role in
protecting time, driving priorities, and ensuring seamless execution across all aspects of the business .
The ideal candidate is
proactive, highly organized, detail-obsessed, and capable of operating with speed and sound judgment in a fast-paced, high-stakes environment .
This role requires someone who doesn’t wait for direction—but instead
anticipates needs, solves problems before they arise, and continuously improves systems and workflows .
Key Responsibilities Executive & Business Management
Own and strategically manage a complex and ever-changing calendar, ensuring optimal prioritization of time and opportunities
Manage inbox and communications, including drafting responses and handling client follow-up on behalf of Jason
Serve as a gatekeeper and liaison between clients, agents, attorneys, and vendors
Prepare briefs, meeting notes, and deal summaries to keep all parties aligned
Operations & Process Optimization
Build, implement, and refine systems and processes to improve efficiency and scalability
Oversee transaction timelines, ensuring all deadlines and deliverables are met seamlessly
Identify bottlenecks and proactively create solutions
Client Experience & Relationship Management
Help deliver a
white-glove, Ritz-Carlton-level experience
across all client touchpoints
Coordinate showings, presentations, and client interactions with precision and attention to detail
Maintain and strengthen relationships with high-level clientele and industry professionals
Marketing & Brand Execution
Coordinate and manage marketing initiatives in collaboration with design and marketing partners
Assist in executing listing launches, email campaigns, and social media strategy
Ensure brand consistency and elevated presentation across all platforms
Project & Listing Management
Oversee listing preparation, presentations, and go-to-market execution
Create and manage showing schedules and client itineraries
Assist with market research and presentation development
CRM & Data Management
Develop, maintain, and optimize CRM systems to track relationships and opportunities
Ensure consistent follow-up and database integrity
Events & Personal Support
Coordinate client events, open houses, and special initiatives
Handle select personal tasks to support overall efficiency and time management
Who You Are
Highly proactive with the ability to anticipate needs and think several steps ahead
Exceptional organizational and time management skills
Strong written and verbal communication; able to represent the principal with professionalism
Detail-oriented with a commitment to excellence
Comfortable operating in a fast-paced, high-performance environment
Discreet, trustworthy, and capable of handling confidential information
Tech-savvy and systems-oriented
Flexible and adaptable, with availability beyond standard business hours when needed
Why This Role This is a unique opportunity to work alongside a top-tier luxury real estate professional and gain exposure to high-level deals, clients, and business strategy. The role offers
significant growth potential
for someone looking to operate at a high level and be deeply involved in a dynamic, entrepreneurial environment.
Compensation $70,000-$85,000 + performance-based bonus structure
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