SET Director of Operations

**Job Description**The University of Washington Tacoma is an anchor institution that is deeply invested in its local communities and in student success. As one of three campuses of a world-class university, UW Tacoma is dedicated to interdisciplinary and innovative teaching and scholarship and to engaging the community in mutually beneficial partnerships. UW Tacoma’s commitment to access and diversity is central to an environment where students, staff, faculty and South Sound residents find abundant opportunities for intellectual, personal and professional growth. More information about UW Tacoma and its strategic plan can be found .**The School of Engineering and Technology (SET)** **has an outstanding opportunity for a Director of Operations.**The SET Director of Operations fulfills a critical staff role in providing professional administrative, operational, and executive management services to the Dean and unit. As such, the Director has a comprehensive range of administrative and operational responsibilities, including but not limited to: strategic and financial planning; department and research budget development and management; supervision of staff; personnel functions; compliance and risk management; information technology management; oversight for payroll, purchasing, project support, and other administrative functions.A primary role of the Director is to develop a highly capable administrative team to:* carry out the administrative operations of the academic unit, as well as the mission of the University,* advise the Dean and other unit and UWT leadership on strategic and tactical direction,* build credible relationships with faculty, staff and students that will facilitate an effective organization, and support members of the Leadership team.The Director of Operations reports directly to the Dean and will work with the Dean to build credible collaborative relationships with leadership across multiple University of Washington Tacoma (UWT) units, the greater University of Washington (UW) community, and the South Sound region.**DUTIES & RESPONSIBILITIES**Leadership/Strategic Planning and Initiatives:Provides support to the Dean and faculty leaders in strategic planning and implementation for SET, and is responsible for assessment oversight in support of periodic program reviews and accreditation. This position represents the Dean at meetings as assigned and represents SET on various campus committees.Financial Management:Manages SET financial resources and apply sound ethical and fiduciary practices to ensure compliance and track financial performance. This position will also provide fiscal year budget projections supporting unit operations, grant applications, and faculty contract negotiations.* Understanding and appropriately utilizing SET's multiple sources of income, including tuition, state-derived budgets, federal grants, gift and endowed accounts, scholarship funds, industry, foundation, and other sponsored contracts and agreements.* Interpreting policies and regulations concerning the unit's financial activities; ensuring compliance with the University's policies and procedures as well as guidelines from the Federal government, State, and other project sponsors.* Development and implementation of internal financial systems, budget tools, and controls to ensure the integrity of all financial transactions, safeguard assets and resources and satisfy auditing requirements.* Projecting SET unit revenue and expenses and developing budget models to guide the Dean, SET, and UWT leadership, as required.* Planning, organizing, and directing the unit's financial support staff and operation, including the planning, budgeting, and accounting functions, including assigning, directing, and reviewing staff who maintain various unit budgets/accounts.Administration and Operations:Administrates unit operations to ensure day-to-day and cyclic requirements; plans, resources, monitors program activities; oversees facilities/space planning and related activities; prepares reports; terminates or continues programs; plans or coordinates marketing documents or activities.* Coordinating various general administrative activities necessary to the unit's day-to-day operations, with particular emphasis on understanding individual faculty members' administrative needs and unit programmatic operations in designing cost-effective, efficient solutions.* Understanding and integrating the cyclic operational responsibilities of UW Tacoma into unit planning, policies, and procedures.* Provide ongoing oversight and management of industry partnerships and the school’s Advisory Board, including membership, outreach and logistical planning for quarterly board meetings.* Actively source and promote internship opportunities for SET students by cultivating and maintaining a comprehensive list of local industry recruiters, HR partners and stakeholders.* Reviewing and liaising with Finance and Administration concerning space assignment to staff and faculty, coordinating physical moves, or relocating offices and personnel.* Developing written material for long-range space planning, including major renovation projects; collaborating with the Dean and working with Finance and Administration when appropriate to develop business plans and proposals to support requests for additional space.* Oversees the use of facilities to ensure effective, efficient, and safe operations and preservation of resources.* Working in partnership with internal staff and in consultation with the SET Dean and appropriate UWT and program entities coordinating management and maintenance of the SET website and links, including all aspects of unit functions: outreach activities, research enterprises, faculty bio-sketches and publications, educational and training programs, and graduate/alumni updates.Human Resource Management:Applies effective, current human resource practices to develop a competent administrative team culture of excellence. Within UWT guidelines, functions as the senior administration official for SET staff. Oversees the human resources processes and procedures for Operations staff, following University of Washington policy and procedures.* Interpreting federal, State, UW, and other local laws and agreements into unit policies and procedures.* Articulating appropriate workplace behavior and fostering compliance, identifying concerns or problems, and utilizing appropriate resources to assist in resolution.* Review and management of pay policies against published trends/benchmarks and UWT policies/directives.* Determining and implementing unit staffing requirements and filling these positions based on appropriate classifications; reclassifying staff positions as appropriate.* Giving/receiving feedback to improve staff and organizational performance.Compliance and Risk Management:Promotes compliance and manages risk per UW policies and other oversight bodies to ensure operations and resources align with mission and requirements.* Interpreting and integrating Federal, State, and industry laws or policies on corporate compliance to mitigate risk to the unit and individual faculty or staff.* Implementing current security protocols related to IT equipment, email communication, phone or other communication, and proper handling, disposal, or destruction of information and documents; ensuring all faculty and staff complete required training modules.* Ensuring that all spaces, rooms, laboratories have appropriate security measures in place to safeguard information, physical resources, and staff.Information Technology, labs, grants:Manages or oversees the unit's information technology requirements, including academic, business, educational, and research information needs, incorporating and utilizing the existing Information Technology architecture. Works collaboratively with Program Chairs to manage or oversee the unit’s lab staff. Supports the
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