Deputy Director of Court Services

Essential Functions

• Manages the day‑to‑day operations of the Court Services.
• Assists the Director of Court Services in developing strategic plans, budgets, and coordination with other divisions.
• Assumes the Director of Court Services responsibilities when delegated.
• Manages and administers two or more statewide court programs or projects, including the implementation of statewide treatment courts and oversight of major evaluations such as RPC evaluations and court consolidation studies.
• Serves as a point person to outside entities, such as IAALS, in their planned work with complex civil case processing.
• Reviews and evaluates organizational policies, practices, structure, functions, programs, work methods, resources, relationships between various court systems, and management and program performance to increase efficiency and effectiveness of state court systems.
• Drafts rules, administrative recommendations, and Chief Justice Directives.
• Prepares reports, schedules, forms, procedures and directives based upon research and evaluation of issues and problems.
• Analyzes proposed legislation, judicial processes, and procedures for possible impact on the statewide court system.
• Prepares budget requests and monitors budgets for more than one unit; monitors grant requests.
• Supervises a minimum of 5.0 Court Programs Analysts.
• Maintains oversight of the multiple projects and priorities assigned to the Analysts.
• Responsible for recruitment and selection of unit employees.
• Establishes expectations and provides employee performance feedback on an ongoing and annual basis.
• Assists subordinates in establishing goals.
• Evaluates subordinates' goal achievement through conferences or informal meetings.
• Provides recommendations regarding subordinate's employment probationary/trial period.
• Provides orientation and ongoing training, mentoring and coaching to existing subordinates.
• Provides provisions for subordinates to attend outside training.
• May provide cross‑training and interdepartmental training.
• Assigns duties and responsibilities to staff; develops and establishes procedures for operating and maintaining required administrative systems.
• Establishes response procedures designed to address internal and external requests for information.
• May prepare grant proposals, monitor grant funds, and prepare grant completion reports.
• Attends meetings and training as required.
• Performs other duties as assigned.

Supervisor Responsibilities

• Manages multiple operations or programs, plans, provides broad direction, establishes standards, and evaluates operations for diverse programs.
• Has supervisory accountability for other employees, volunteers, or interns.
• Plans, directs, and coordinates unit activities including scheduling and assigning of work, training in all facets of work, quality control, and decisions impacting pay, status, and tenure of others.
• Conducts performance appraisals and provides input into, and participates in, discipline, dismissal, and hiring processes.

Qualifications

Minimum qualifications:

• Graduation from an accredited college or university with a bachelor’s degree and eight years of management‑analysis experience in statistical or economic analysis, office systems, methods and procedures, work measurement, forms design, program planning or other related fields, which must have included one year of supervisory experience. Additional work experience in these or other related fields may be substituted on a year‑for‑year basis for the required formal education.
• Or, two years as a Court Programs Analyst IV in the Colorado Judicial Department.

Physical Demands

The employee is regularly required to talk or hear; frequently required to sit, reach with hands and arms, and perform repetitive motions with wrists, hands, and fingers; occasionally required to stand, walk, and lift or move up to 25 pounds. Specific vision abilities required include close vision and the ability to adjust focus.

Work Environment

The position is subject to many interruptions and may require handling multiple calls and inquiries at once. The noise level in the work environment is usually quiet.

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