Auto Parts Sales Admin Assistant
Aston Carter, Puyallup, WA, United States
We are a custom service truck part manufacturing company located in Puyallup, WA. We are hiring a Sales Office Administrative Assistant to oversee the day-to-day operations of the office, ensuring that all administrative duties are completed efficiently and effectively.
Key Responsibilities
Oversee and manage all administrative functions of the office, including answering phones, responding to emails, and greeting visitors
Maintain office supplies and equipment, ensuring that they are always in good working order and fully stocked.
Manage relationships with vendors and service providers, including negotiating contracts and ensuring that services are delivered on time and within budget.
Develop and maintain filing systems, both paper and electronic, ensuring that all documents are properly stored and easily accessible.
Coordinate and schedule meetings, appointments, and travel arrangements for staff members.
Manage and distribute incoming and outgoing mail, including packages and deliveries.
Assist with the preparation and organization of company events, including meetings, conferences, and social gatherings.
Provide general administrative support to all departments, including operations, production, data entry, report preparation, and other tasks assigned.
Manage body inventories, racks, van interiors, and stocking levels versus on‑ground inventories.
Complete production scheduling for the facility in accordance with established guidelines set by the corporate offices.
Prepare sales quotes and sales orders as either a primary job function or a backup role as defined by your supervisor.
Work Environment
A small but mighty team of around 10 in the office.
Manufacturing environment.
Qualifications
Knowledge or passion within the automobile & truck industry.
High preference for having exposure to automobile parts and VINs.
Experience with inventory counts.
1‑2+ years of office administrative experience.
Great presentation and strong oral and written communication skills.
Comfortable with Microsoft Excel.
Comfortable working in a manufacturing industry/environment.
Ability to step in to take various other responsibilities as needed, and with a good growth mindset.
Comfortable submitting to a drug test (including THC screening) upon onboarding.
Technology Requirements
Microsoft Office Suite and Excel.
Ability to pick up and learn the internal system well and quickly.
Employee Value Proposition
The company and brand are growing and expanding.
The company has been around for a long time.
Job Details Position: Contract to Hire. Pay: $25.00 per hour. Schedule: 6:00 AM – 2:30 PM PST (Monday‑Friday). Contract Duration: 6 months. Location: Puyallup, WA (100% onsite).
Benefits Benefits are subject to change and may be contingent upon length of employment.
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – pre‑tax and Roth post‑tax contributions available
Life Insurance (voluntary life & AD&D for employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time off/leave (PTO, vacation or sick leave)
Application Deadline This position is anticipated to close on May 1, 2026.
The company is an equal‑opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com.
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Key Responsibilities
Oversee and manage all administrative functions of the office, including answering phones, responding to emails, and greeting visitors
Maintain office supplies and equipment, ensuring that they are always in good working order and fully stocked.
Manage relationships with vendors and service providers, including negotiating contracts and ensuring that services are delivered on time and within budget.
Develop and maintain filing systems, both paper and electronic, ensuring that all documents are properly stored and easily accessible.
Coordinate and schedule meetings, appointments, and travel arrangements for staff members.
Manage and distribute incoming and outgoing mail, including packages and deliveries.
Assist with the preparation and organization of company events, including meetings, conferences, and social gatherings.
Provide general administrative support to all departments, including operations, production, data entry, report preparation, and other tasks assigned.
Manage body inventories, racks, van interiors, and stocking levels versus on‑ground inventories.
Complete production scheduling for the facility in accordance with established guidelines set by the corporate offices.
Prepare sales quotes and sales orders as either a primary job function or a backup role as defined by your supervisor.
Work Environment
A small but mighty team of around 10 in the office.
Manufacturing environment.
Qualifications
Knowledge or passion within the automobile & truck industry.
High preference for having exposure to automobile parts and VINs.
Experience with inventory counts.
1‑2+ years of office administrative experience.
Great presentation and strong oral and written communication skills.
Comfortable with Microsoft Excel.
Comfortable working in a manufacturing industry/environment.
Ability to step in to take various other responsibilities as needed, and with a good growth mindset.
Comfortable submitting to a drug test (including THC screening) upon onboarding.
Technology Requirements
Microsoft Office Suite and Excel.
Ability to pick up and learn the internal system well and quickly.
Employee Value Proposition
The company and brand are growing and expanding.
The company has been around for a long time.
Job Details Position: Contract to Hire. Pay: $25.00 per hour. Schedule: 6:00 AM – 2:30 PM PST (Monday‑Friday). Contract Duration: 6 months. Location: Puyallup, WA (100% onsite).
Benefits Benefits are subject to change and may be contingent upon length of employment.
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – pre‑tax and Roth post‑tax contributions available
Life Insurance (voluntary life & AD&D for employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time off/leave (PTO, vacation or sick leave)
Application Deadline This position is anticipated to close on May 1, 2026.
The company is an equal‑opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com.
#J-18808-Ljbffr