Subcontract Closeout Specialist
Johns Hopkins Applied Physics Laboratory, Laurel, MD, United States
We are seeking a highly skilled and detail‑oriented
Subcontract Closeout Specialist
to lead the subcontract closeout process as part of our prime contract closeout efforts. This position plays a critical role in ensuring compliance with contractual, regulatory, and organizational requirements.
Key Responsibilities
Lead the review and closeout of subcontract actions in compliance with prime contract terms, organizational policies, and federal regulations (e.g., FAR, DFARS).
Conduct detailed analysis of subcontract documentation to identify outstanding obligations, including final invoices, audits, property reconciliations, and deliverables.
Partner with subcontract managers and financial teams to confirm final costs, resolve discrepancies, and obtain required approvals.
Coordinate with external subcontractors to collect all necessary closeout documentation, such as final release of claims, certifications, and other contractual requirements.
Monitor and track the status of subcontract closeout actions, ensuring timely completion and reporting progress to leadership.
Compliance and Auditing
Ensure all subcontract closeout activities meet organizational standards and federal regulations, including FAR/DFARS clauses.
Support audits by providing required documentation and addressing audit findings related to subcontract closeouts.
Stakeholder Collaboration
Act as a liaison between subcontract managers, finance, legal, and external stakeholders to resolve closeout challenges.
Facilitate cross‑functional meetings to address complex or high‑value subcontract closeout issues.
Qualifications
A Bachelor’s degree in Business, Contract Management, Finance, or related field
3+ years of contract administration, negotiation or closeout experience, including work on cost‑reimbursable, time‑and‑materials, and fixed‑price contract types
Demonstrated experience preparing and reviewing detailed paperwork & certifications in support of closeout activities
Strong communication and organization skills
Excellent attention to detail, analytical skills, and ability to manage a high volume of closeouts across multiple projects
Proficiency in Microsoft Office Suite (particularly Excel) and SharePoint
Hold U.S. citizenship or permanent resident status, as required to access APL facilities and networks, subject to applicable laws.
Additional Qualifications
5+ years of subcontract administration or closeout experience, including extensive work on cost‑reimbursable, time‑and‑materials, and fixed‑price subcontract types
Personally closed out a high volume of complex subcontracts, including those involving:
Universities
FFRDCs
Small businesses with approved purchasing systems
Hands‑on experience supporting or responding to DCAA or DCMA audits
Familiarity with incurred cost submissions, rate reconciliations, and audit‑ready file reviews
Experience coordinating final rate settlements and tracking rate adjustments across multiple years
Helped develop or refine subcontract closeout policies, standard operating procedures, and tools (e.g. closeout trackers, document templates)
Advised on risk‑based closeout approaches or recovery of unclaimed costs
Working knowledge of the FAR (Federal Acquisition Regulation), especially Parts 4, 16, 42, and 49
Compensation & Benefits Minimum Rate: $58,700 Annually Maximum Rate: $146,300 Annually Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level with consideration for internal parity. For salaried employees scheduled to work less than 40 hours per week, annual salary will be prorated based on the number of hours worked. APL may offer bonuses or other forms of compensation per internal policy and/or contractual designation. Additional compensation may be provided in the form of a sign‑on bonus, relocation benefits, locality allowance or discretionary payments for exceptional performance. APL provides eligible staff with a comprehensive benefits package including retirement plans, paid time off, medical, dental, vision, life insurance, short‑term disability, long‑term disability, flexible spending accounts, education assistance, and training and development.
Equal Employment Opportunity & Accessibility All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law. APL is committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contact Accommodations@jhuapl.edu.
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Subcontract Closeout Specialist
to lead the subcontract closeout process as part of our prime contract closeout efforts. This position plays a critical role in ensuring compliance with contractual, regulatory, and organizational requirements.
Key Responsibilities
Lead the review and closeout of subcontract actions in compliance with prime contract terms, organizational policies, and federal regulations (e.g., FAR, DFARS).
Conduct detailed analysis of subcontract documentation to identify outstanding obligations, including final invoices, audits, property reconciliations, and deliverables.
Partner with subcontract managers and financial teams to confirm final costs, resolve discrepancies, and obtain required approvals.
Coordinate with external subcontractors to collect all necessary closeout documentation, such as final release of claims, certifications, and other contractual requirements.
Monitor and track the status of subcontract closeout actions, ensuring timely completion and reporting progress to leadership.
Compliance and Auditing
Ensure all subcontract closeout activities meet organizational standards and federal regulations, including FAR/DFARS clauses.
Support audits by providing required documentation and addressing audit findings related to subcontract closeouts.
Stakeholder Collaboration
Act as a liaison between subcontract managers, finance, legal, and external stakeholders to resolve closeout challenges.
Facilitate cross‑functional meetings to address complex or high‑value subcontract closeout issues.
Qualifications
A Bachelor’s degree in Business, Contract Management, Finance, or related field
3+ years of contract administration, negotiation or closeout experience, including work on cost‑reimbursable, time‑and‑materials, and fixed‑price contract types
Demonstrated experience preparing and reviewing detailed paperwork & certifications in support of closeout activities
Strong communication and organization skills
Excellent attention to detail, analytical skills, and ability to manage a high volume of closeouts across multiple projects
Proficiency in Microsoft Office Suite (particularly Excel) and SharePoint
Hold U.S. citizenship or permanent resident status, as required to access APL facilities and networks, subject to applicable laws.
Additional Qualifications
5+ years of subcontract administration or closeout experience, including extensive work on cost‑reimbursable, time‑and‑materials, and fixed‑price subcontract types
Personally closed out a high volume of complex subcontracts, including those involving:
Universities
FFRDCs
Small businesses with approved purchasing systems
Hands‑on experience supporting or responding to DCAA or DCMA audits
Familiarity with incurred cost submissions, rate reconciliations, and audit‑ready file reviews
Experience coordinating final rate settlements and tracking rate adjustments across multiple years
Helped develop or refine subcontract closeout policies, standard operating procedures, and tools (e.g. closeout trackers, document templates)
Advised on risk‑based closeout approaches or recovery of unclaimed costs
Working knowledge of the FAR (Federal Acquisition Regulation), especially Parts 4, 16, 42, and 49
Compensation & Benefits Minimum Rate: $58,700 Annually Maximum Rate: $146,300 Annually Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level with consideration for internal parity. For salaried employees scheduled to work less than 40 hours per week, annual salary will be prorated based on the number of hours worked. APL may offer bonuses or other forms of compensation per internal policy and/or contractual designation. Additional compensation may be provided in the form of a sign‑on bonus, relocation benefits, locality allowance or discretionary payments for exceptional performance. APL provides eligible staff with a comprehensive benefits package including retirement plans, paid time off, medical, dental, vision, life insurance, short‑term disability, long‑term disability, flexible spending accounts, education assistance, and training and development.
Equal Employment Opportunity & Accessibility All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law. APL is committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contact Accommodations@jhuapl.edu.
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