Assistant Property Manager
LBA Realty, Irvine, CA, United States
LBA Properties ("LBA") is a full-service real estate investment and management company headquartered in Irvine, CA. LBA has a national industrial portfolio in all the major markets throughout the U.S. as well as a diverse office portfolio on the West Coast. LBA is a privately held company founded in 1991 with approximately 250 employees. LBA operates several closed-end real estate investment funds.
We have an exciting opportunity for an Assistant Property Manager to join our team in the Irvine office. Reporting to the Senior Property Manager, you will assist with the management of one retail center (125,000 sq.ft., 23 tenants), one single tenant office building (43,000 sq.ft, 1 tenant) and the common area of a dynamic, mixed-use campus including four parking structures.
About The Role
Create service contracts, purchase orders and license agreements.
Process monthly tenant chargebacks.
Assist with financial reporting including:
Review and approve of property accounts payable invoices.
Accounts receivable functions, such as delinquency calls and letters, payable applications, and delinquency notes.
Review and prepare monthly financials including accruals and variance comments.
Event coordination.
Responsible for building and maintaining relationships with tenants and vendors.
Assist with site inspections including landscape and exterior walks.
Assist in vendor and project coordination.
On call 24/7 for property emergencies.
Actively find ways to reduce operating expenses (ie-bid analysis) while striving to increase the quality of service.
Track utility usage and insurance compliance.
Interest in sustainability initiatives.
Assist with CAM reconciliations & estimates.
Track percentage rent.
What We Are Looking For In A Candidate
High school diploma is required.
Bachelor’s degree preferred.
Real Estate License required.
Minimum of 2-3 years’ experience in property management.
Proactive, positive, team player.
Ability to handle challenges and interruptions calmly and politely.
Must be proficient with word processing & spreadsheet software (Word and Excel) and adapt to using multiple accounting, budgeting, and compliance platforms.
Strong organizational, problem-solving and analytical skills; able to manage priorities and workflow.
Our commitment to an inclusive workplace LBA is proud to be an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. Accommodations are available for applicants with disabilities.
Physical Demands The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to stand; walk; sit for extended periods of time; use hands to feel, handle, or type; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move or carry up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Additionally, the employee may be required to drive to a property, walk on uneven ground, walk through a construction site, be exposed to dust or fumes and work around machinery or equipment.
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We have an exciting opportunity for an Assistant Property Manager to join our team in the Irvine office. Reporting to the Senior Property Manager, you will assist with the management of one retail center (125,000 sq.ft., 23 tenants), one single tenant office building (43,000 sq.ft, 1 tenant) and the common area of a dynamic, mixed-use campus including four parking structures.
About The Role
Create service contracts, purchase orders and license agreements.
Process monthly tenant chargebacks.
Assist with financial reporting including:
Review and approve of property accounts payable invoices.
Accounts receivable functions, such as delinquency calls and letters, payable applications, and delinquency notes.
Review and prepare monthly financials including accruals and variance comments.
Event coordination.
Responsible for building and maintaining relationships with tenants and vendors.
Assist with site inspections including landscape and exterior walks.
Assist in vendor and project coordination.
On call 24/7 for property emergencies.
Actively find ways to reduce operating expenses (ie-bid analysis) while striving to increase the quality of service.
Track utility usage and insurance compliance.
Interest in sustainability initiatives.
Assist with CAM reconciliations & estimates.
Track percentage rent.
What We Are Looking For In A Candidate
High school diploma is required.
Bachelor’s degree preferred.
Real Estate License required.
Minimum of 2-3 years’ experience in property management.
Proactive, positive, team player.
Ability to handle challenges and interruptions calmly and politely.
Must be proficient with word processing & spreadsheet software (Word and Excel) and adapt to using multiple accounting, budgeting, and compliance platforms.
Strong organizational, problem-solving and analytical skills; able to manage priorities and workflow.
Our commitment to an inclusive workplace LBA is proud to be an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. Accommodations are available for applicants with disabilities.
Physical Demands The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to stand; walk; sit for extended periods of time; use hands to feel, handle, or type; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move or carry up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Additionally, the employee may be required to drive to a property, walk on uneven ground, walk through a construction site, be exposed to dust or fumes and work around machinery or equipment.
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