Purchasing Specialist
Circa - IPG DXTRA, Atlanta, GA, United States
The A/P Specialist is responsible for reviewing and processing a variety of client and overhead payables and charges, including vendor invoices, expense reports, credit card statements, and internal charges. This position requires knowledge of general ledger accounts, job accounting/material codes, and the correct usage of each. The specialist must be able to think outside the box, manage processes, and audit all payables against company and client policies, reviewing all items for accuracy and reasonableness, and questioning anything that appears incorrect.
Responsibilities
Process vendor invoices and determine whether appropriate authorization and coding exists. Ensure that all data is saved as needed.
Monitor the AP email inboxes and manage invoices timely.
Ensure company policy is being followed for expense reports, travel credit cards, pre-paid card program and procurement cards.
Identify any items that violate policy or appear incorrect and bring them to the attention of accounting management.
Enforce the use of P.O.s in accordance with company procurement policy. Train or guide associates with P.O. entry or processes as needed.
Send emails with vendor invoices/supporting documents out for approval, following the approval authorization table. Request and enforce return of approvals within 48 hours and follow‑up on approvals not received.
Reconcile monthly statements from vendors. Communicate with vendors regarding missing invoices or disputed charges as necessary.
Process a variety of multi‑job logs (i.e., delivery bills, in‑house studio charges).
Provide information to the General Ledger group for monthly accruals.
Be aware of sales and use tax laws in states Momentum does business in, apply appropriate use tax to vendor invoices as necessary.
Coordinate with corporate shared services (in Omaha) for vendor set‑up and maintenance, check processing and special handling as necessary.
Supporting Momentum’s Values.
All other duties as assigned.
Qualifications and Requirements
2+ years of A/P experience.
Exceptional communication skills and training ability.
Ability to use Microsoft Office Suite programs including Outlook, Excel, and Word.
Knowledge of computer systems.
Degree preferred.
Self‑starter with a take‑charge mentality.
Ability to solve problems and deal with all levels of employees.
Benefits
Time Well Taken (flexible benefits plan that allows you to take the time you need).
Hybrid Work model – ability to work from home or in office.
Holidays and Winter Break (agency closes between Christmas and New Years holidays).
Curated DE&I programs and initiatives.
Medical, Dental and Vision plans.
Short‑ and Long‑term disability.
401(K) with company match.
EAP – Employee Assistance Plan.
Tuition Reimbursement.
Work from Home stipend.
Training and development opportunities.
Flexible Spending Account.
Health Saving Accounts.
At Momentum Worldwide, we value diversity and the uniqueness of all people. We thrive in an inclusive environment, and we recruit, hire and promote without regard to race, gender, age, color, gender identity, gender expression, sexual orientation, ethnic or national origin, citizenship, religion, sexual preference, military or veteran status, marital status, family status, physical or mental disability – or any other legally protected categories as set forth in the applicable state, federal or local laws. This policy applies to all aspects of employment including training, compensation, benefits and all other privileges of employment.
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Responsibilities
Process vendor invoices and determine whether appropriate authorization and coding exists. Ensure that all data is saved as needed.
Monitor the AP email inboxes and manage invoices timely.
Ensure company policy is being followed for expense reports, travel credit cards, pre-paid card program and procurement cards.
Identify any items that violate policy or appear incorrect and bring them to the attention of accounting management.
Enforce the use of P.O.s in accordance with company procurement policy. Train or guide associates with P.O. entry or processes as needed.
Send emails with vendor invoices/supporting documents out for approval, following the approval authorization table. Request and enforce return of approvals within 48 hours and follow‑up on approvals not received.
Reconcile monthly statements from vendors. Communicate with vendors regarding missing invoices or disputed charges as necessary.
Process a variety of multi‑job logs (i.e., delivery bills, in‑house studio charges).
Provide information to the General Ledger group for monthly accruals.
Be aware of sales and use tax laws in states Momentum does business in, apply appropriate use tax to vendor invoices as necessary.
Coordinate with corporate shared services (in Omaha) for vendor set‑up and maintenance, check processing and special handling as necessary.
Supporting Momentum’s Values.
All other duties as assigned.
Qualifications and Requirements
2+ years of A/P experience.
Exceptional communication skills and training ability.
Ability to use Microsoft Office Suite programs including Outlook, Excel, and Word.
Knowledge of computer systems.
Degree preferred.
Self‑starter with a take‑charge mentality.
Ability to solve problems and deal with all levels of employees.
Benefits
Time Well Taken (flexible benefits plan that allows you to take the time you need).
Hybrid Work model – ability to work from home or in office.
Holidays and Winter Break (agency closes between Christmas and New Years holidays).
Curated DE&I programs and initiatives.
Medical, Dental and Vision plans.
Short‑ and Long‑term disability.
401(K) with company match.
EAP – Employee Assistance Plan.
Tuition Reimbursement.
Work from Home stipend.
Training and development opportunities.
Flexible Spending Account.
Health Saving Accounts.
At Momentum Worldwide, we value diversity and the uniqueness of all people. We thrive in an inclusive environment, and we recruit, hire and promote without regard to race, gender, age, color, gender identity, gender expression, sexual orientation, ethnic or national origin, citizenship, religion, sexual preference, military or veteran status, marital status, family status, physical or mental disability – or any other legally protected categories as set forth in the applicable state, federal or local laws. This policy applies to all aspects of employment including training, compensation, benefits and all other privileges of employment.
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