Purchasing Specialist, Financial Services
University of Nevada, Las Vegas, NV, United States
Purchasing Specialist, Financial Services
The University of Nevada, Las Vegas invites applications for Purchasing Specialist, Financial Services [R0150826]. Role of the Position Under the direction of the Executive Director, Assistant Director, Purchasing Manager, or Senior Purchasing Analyst, the Purchasing Specialist supports the day-to-day operational needs of UNLV Purchasing and Contracts. This position focuses on efficient processing of pre-negotiated or low-risk requisitions, purchase orders, change orders, and basic contracts and amendments, while supporting procurement systems, data accuracy, and audit readiness. All work is performed in compliance with Nevada System of Higher Education (NSHE) policies, Nevada Revised Statutes (NRS), UNLV policies and procedures, and public procurement best practices. This role is operational in nature and plays a key part in supporting procurement systems, maintaining accurate records, performing data entry and review, and contributing to audit and compliance efforts. The Purchasing Specialist does not administer complex procurements or competitive solicitations such as RFIs, RFQs, RFPs, or IFBs. Primary Responsibilities: Review, create, issue, and manage purchase orders and change orders for existing contracts and pre-approved suppliers, ensuring accuracy, compliance, and timely closeout. Evaluate requisitions for policy compliance, purchasing thresholds, risk considerations, and required approvals. Support procurement systems by entering, reviewing, and maintaining accurate purchasing, supplier and contract records, ensuring data integrity and accuracy. Perform data entry, data review, and auditing of procurement records to ensure consistency, completeness, and compliance with policies and procedures. Prepare and document competitive exceptions, including independent research, justification development, and coordination with approving officials. Draft, review, and manage basic, low-risk contracts and amendments using approved templates, ensuring proper routing and approval. Gather, review, and maintain required supporting documentation such as insurance certificates, licenses, and compliance forms to support audit readiness and risk mitigation. Provide consistent, professional customer service to campus departments and suppliers by responding to inquiries, explaining procurement processes, and resolving purchasing issues. Contribute to measurable cost savings and cost avoidance by evaluating requisitions, identifying cooperative or existing contract options, requesting cost reductions, or obtaining additional quotes when appropriate. Assist with documentation development, including forms, templates, guides, and training materials to support consistent processes and system use. Support special projects and assignments and cross-coverage efforts to ensure continuity of operations. Minimum Qualifications This position requires a Bachelor Degree in Business, Management, Communication, Public Administration, Accounting or related field from an accredited college or university as recognized by the United States Department of Education and/or the Council on Higher Education Accreditation (CHEA). And 3 years of related professional experience including procurement procedures, methods or activities related to the responsibilities of this position, and demonstrated experience in providing excellent customer service. Credentials must be obtained prior to the start date. Preferred Qualifications 3 to 5 years experience Higher Education experience Workday experience Commitment to Diversity and Campus Values A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment. They will use our Campus Values to guide their decisions and actions and demonstrate our Rebel spirit. Salary Salary range is $60,000-$65,000. Unable to offer more than stated salary. Benefits of Working at UNLV Competitive total rewards package including Paid time off, sick leave, and holidays Excellent health insurance including medical, dental and vision Comprehensive retirement plans and voluntary benefits programs No state income tax Tuition discounts at Nevada System of Higher Education (NSHE) schools Tuition discounts for spouses, domestic partners, and dependents Perks & Programs Employee recognition and appreciation programs UNLV athletics ticket discounts Statewide employee purchase program discounts RebelCard discounts on and off campus Wellness programming for all UNLV faculty and staff at no cost Opportunity for career advancements to leadership roles Connect with colleagues with shared interests Personal and professional development opportunities A comprehensive onboarding program, Rebels: Onboard Support and resources available for veteran applicants - contact vetjobseekers@unlv.edu or visit our Veterans Webpage. How to Apply Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, addresses, and telephone numbers of at least three professional references who may be contacted. References will not be contacted until the search chair notifies you in advance. Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. Materials should be addressed to Philip Dow, Search Committee Chair. Although this position will remain open until filled, review of candidates' materials will begin March 16, 2026. Applications must be submitted electronically through Workday. Please note that emailed materials will not be accepted. Veterans are encouraged to apply. UNLV values the skills of those who have served. Learn more at Veterans Webpage or contact vetjobseekers@unlv.edu for support. For assistance with the application process, please review instructions on How to Apply. For further assistance contact UNLV Human Resources at (702) 895-3504 or UNLVJobs@unlv.edu Profile of the University Founded in 1957, UNLV is a doctoral-degree-granting institution of approximately 30,000 students and more than 3,600 faculty and staff. To date, UNLV has conferred more than 152,000 degrees, producing more than 130,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity, and is a recipient of the Carnegie Classification for Community Engagement. The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada. Here at UNLV, we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News & World Report's annual listing of the nation's most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada. For more information, visit us online at: http://www.unlv.edu EEO/AA Statement The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible. Women, minorities, and veterans are encouraged to apply. Title IX Statement The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 197
The University of Nevada, Las Vegas invites applications for Purchasing Specialist, Financial Services [R0150826]. Role of the Position Under the direction of the Executive Director, Assistant Director, Purchasing Manager, or Senior Purchasing Analyst, the Purchasing Specialist supports the day-to-day operational needs of UNLV Purchasing and Contracts. This position focuses on efficient processing of pre-negotiated or low-risk requisitions, purchase orders, change orders, and basic contracts and amendments, while supporting procurement systems, data accuracy, and audit readiness. All work is performed in compliance with Nevada System of Higher Education (NSHE) policies, Nevada Revised Statutes (NRS), UNLV policies and procedures, and public procurement best practices. This role is operational in nature and plays a key part in supporting procurement systems, maintaining accurate records, performing data entry and review, and contributing to audit and compliance efforts. The Purchasing Specialist does not administer complex procurements or competitive solicitations such as RFIs, RFQs, RFPs, or IFBs. Primary Responsibilities: Review, create, issue, and manage purchase orders and change orders for existing contracts and pre-approved suppliers, ensuring accuracy, compliance, and timely closeout. Evaluate requisitions for policy compliance, purchasing thresholds, risk considerations, and required approvals. Support procurement systems by entering, reviewing, and maintaining accurate purchasing, supplier and contract records, ensuring data integrity and accuracy. Perform data entry, data review, and auditing of procurement records to ensure consistency, completeness, and compliance with policies and procedures. Prepare and document competitive exceptions, including independent research, justification development, and coordination with approving officials. Draft, review, and manage basic, low-risk contracts and amendments using approved templates, ensuring proper routing and approval. Gather, review, and maintain required supporting documentation such as insurance certificates, licenses, and compliance forms to support audit readiness and risk mitigation. Provide consistent, professional customer service to campus departments and suppliers by responding to inquiries, explaining procurement processes, and resolving purchasing issues. Contribute to measurable cost savings and cost avoidance by evaluating requisitions, identifying cooperative or existing contract options, requesting cost reductions, or obtaining additional quotes when appropriate. Assist with documentation development, including forms, templates, guides, and training materials to support consistent processes and system use. Support special projects and assignments and cross-coverage efforts to ensure continuity of operations. Minimum Qualifications This position requires a Bachelor Degree in Business, Management, Communication, Public Administration, Accounting or related field from an accredited college or university as recognized by the United States Department of Education and/or the Council on Higher Education Accreditation (CHEA). And 3 years of related professional experience including procurement procedures, methods or activities related to the responsibilities of this position, and demonstrated experience in providing excellent customer service. Credentials must be obtained prior to the start date. Preferred Qualifications 3 to 5 years experience Higher Education experience Workday experience Commitment to Diversity and Campus Values A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment. They will use our Campus Values to guide their decisions and actions and demonstrate our Rebel spirit. Salary Salary range is $60,000-$65,000. Unable to offer more than stated salary. Benefits of Working at UNLV Competitive total rewards package including Paid time off, sick leave, and holidays Excellent health insurance including medical, dental and vision Comprehensive retirement plans and voluntary benefits programs No state income tax Tuition discounts at Nevada System of Higher Education (NSHE) schools Tuition discounts for spouses, domestic partners, and dependents Perks & Programs Employee recognition and appreciation programs UNLV athletics ticket discounts Statewide employee purchase program discounts RebelCard discounts on and off campus Wellness programming for all UNLV faculty and staff at no cost Opportunity for career advancements to leadership roles Connect with colleagues with shared interests Personal and professional development opportunities A comprehensive onboarding program, Rebels: Onboard Support and resources available for veteran applicants - contact vetjobseekers@unlv.edu or visit our Veterans Webpage. How to Apply Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, addresses, and telephone numbers of at least three professional references who may be contacted. References will not be contacted until the search chair notifies you in advance. Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. Materials should be addressed to Philip Dow, Search Committee Chair. Although this position will remain open until filled, review of candidates' materials will begin March 16, 2026. Applications must be submitted electronically through Workday. Please note that emailed materials will not be accepted. Veterans are encouraged to apply. UNLV values the skills of those who have served. Learn more at Veterans Webpage or contact vetjobseekers@unlv.edu for support. For assistance with the application process, please review instructions on How to Apply. For further assistance contact UNLV Human Resources at (702) 895-3504 or UNLVJobs@unlv.edu Profile of the University Founded in 1957, UNLV is a doctoral-degree-granting institution of approximately 30,000 students and more than 3,600 faculty and staff. To date, UNLV has conferred more than 152,000 degrees, producing more than 130,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity, and is a recipient of the Carnegie Classification for Community Engagement. The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada. Here at UNLV, we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News & World Report's annual listing of the nation's most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada. For more information, visit us online at: http://www.unlv.edu EEO/AA Statement The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible. Women, minorities, and veterans are encouraged to apply. Title IX Statement The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 197