Executive Assistant, SVP Principal, Institutional, & Major Giving
Natural Resources Defense Council (NRDC), New York, NY, United States
NRDC is seeking an Executive Assistant to work with our Development team in our New York Office.
Position Summary The Executive Assistant (EA) will support the Senior Vice President, Principal, Institutional & Major Giving (SVP), who oversees fundraising teams generating over $120M annually. The EA will provide comprehensive day‑to‑day administrative support to the SVP—including strategic calendar management, travel coordination, preparation of materials, and meeting logistics—and will contribute to project coordination and administrative operations that span all three revenue streams: Principal Gifts, Institutional Giving, and Major Gifts. In addition to supporting the SVP with department‑wide projects, the EA will assist with select Principal Gifts activities including internal coordination, briefing preparation, and record‑keeping.
Responsibilities Administrative Support for the SVP & Revenue Teams
Provide calendar and scheduling management for the SVP; support scheduling for teams within the Principal, Institutional & Major Giving portfolio as needed.
Arrange domestic and international travel for the SVP; provide travel support for other team members as needed.
Prepare expense reports, process invoices, and support administrative compliance, including time sheet management.
Draft, proofread, and coordinate internal and external correspondence for the SVP and team leadership.
Prepare materials for SVP for internal meetings with leadership and cross‑departmental partners and document SVP‑owned action items. This includes intra‑ and multi‑department meetings such as the Management Forum, Development Leadership Team and the Development Executive Team, amongst others.
Support administrative elements of hiring processes and HR coordination for teams reporting to the SVP.
Project Coordination Across Principal, Institutional & Major Giving
Coordinate special projects initiated by the SVP, ensuring clarity of timelines, deliverables, and responsibilities.
Track progress on SVP related deliverables; proactively flag risks to keep timelines on track.
Assist with planning retreats, presentations, team meetings, and cross departmental convenings.
Participate in cross‑team coordination with Institutional, Operations, and Major Gifts partners to ensure consistent administrative practices.
Collect and circulate weekly news relevant to fundraising priorities and donor landscapes.
Portfolio Support
Coordinate logistics for high‑level funder meetings in collaboration with the President’s Office and other leadership support teams (scheduling, prep calls, materials, onsite staffing).
Assist in preparing briefing materials for principal level donor meetings.
Record donor meeting debriefs and prepare detailed contact reports.
Partner with Operations coordinators to maintain database integrity and manage shared resources (e.g., Principal Gifts SharePoint, Asana, Salesforce).
Support early stage donor and prospect research and prepare short written summaries; submit formal research requests as needed.
Support agenda development and logistics for team meetings.
Qualifications Minimum Education & Experience
High school diploma required.
BA/BS degree or equivalent work experience, preferred.
5 to 7 years administrative or office management experience including 3 years in an Executive Assistant or equivalent role.
Skills, Abilities, Competencies
Advanced proficiency in Microsoft Office (PowerPoint, Word, Excel); Salesforce, Asana and Tableau experience a plus.
Exceptional organizational, project management, and coordination skills, with the ability to manage multiple priorities and deliver high‑quality results in a fast‑paced environment.
Proactive, detail‑oriented problem solver with strong research, analytical, and communication skills; able to translate complex information into clear insights and recommendations.
Skilled at supporting senior leadership by balancing strategic initiatives with day‑to‑day execution and administrative excellence.
Collaborative, creative thinker who works effectively across teams and represents leadership with professionalism and diplomacy.
Willingness to travel domestically (approximately 5%) and a strong commitment to organizational mission and values.
Commitment to NRDC’s mission, values, and DEI principles are essential.
Equal Opportunity Statement NRDC is an equal opportunity employer and does not discriminate in hiring or employment on the basis of race, color, religion, gender, gender identity or expression, marital status, sexual orientation, national origin, citizenship, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. NRDC operates under a hybrid work model. Employees are required to come to the office 8 days per month. As a science‑based organization, NRDC aims to do our part to help contain the COVID‑19 public health crisis. For the sake of health, safety, and equity, we ask that people be vaccinated unless they have an approved medical or religious accommodation or other exemption in accordance with state and local law.
Compensation & Benefits We offer competitive salaries, excellent benefits, and a supportive working environment. Salary is based on a nonprofit scale and is commensurate with skills and experience. Internal equity will be reviewed and considered to determine a final offer. The salary range for this position is $74,000 to $85,000.
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Position Summary The Executive Assistant (EA) will support the Senior Vice President, Principal, Institutional & Major Giving (SVP), who oversees fundraising teams generating over $120M annually. The EA will provide comprehensive day‑to‑day administrative support to the SVP—including strategic calendar management, travel coordination, preparation of materials, and meeting logistics—and will contribute to project coordination and administrative operations that span all three revenue streams: Principal Gifts, Institutional Giving, and Major Gifts. In addition to supporting the SVP with department‑wide projects, the EA will assist with select Principal Gifts activities including internal coordination, briefing preparation, and record‑keeping.
Responsibilities Administrative Support for the SVP & Revenue Teams
Provide calendar and scheduling management for the SVP; support scheduling for teams within the Principal, Institutional & Major Giving portfolio as needed.
Arrange domestic and international travel for the SVP; provide travel support for other team members as needed.
Prepare expense reports, process invoices, and support administrative compliance, including time sheet management.
Draft, proofread, and coordinate internal and external correspondence for the SVP and team leadership.
Prepare materials for SVP for internal meetings with leadership and cross‑departmental partners and document SVP‑owned action items. This includes intra‑ and multi‑department meetings such as the Management Forum, Development Leadership Team and the Development Executive Team, amongst others.
Support administrative elements of hiring processes and HR coordination for teams reporting to the SVP.
Project Coordination Across Principal, Institutional & Major Giving
Coordinate special projects initiated by the SVP, ensuring clarity of timelines, deliverables, and responsibilities.
Track progress on SVP related deliverables; proactively flag risks to keep timelines on track.
Assist with planning retreats, presentations, team meetings, and cross departmental convenings.
Participate in cross‑team coordination with Institutional, Operations, and Major Gifts partners to ensure consistent administrative practices.
Collect and circulate weekly news relevant to fundraising priorities and donor landscapes.
Portfolio Support
Coordinate logistics for high‑level funder meetings in collaboration with the President’s Office and other leadership support teams (scheduling, prep calls, materials, onsite staffing).
Assist in preparing briefing materials for principal level donor meetings.
Record donor meeting debriefs and prepare detailed contact reports.
Partner with Operations coordinators to maintain database integrity and manage shared resources (e.g., Principal Gifts SharePoint, Asana, Salesforce).
Support early stage donor and prospect research and prepare short written summaries; submit formal research requests as needed.
Support agenda development and logistics for team meetings.
Qualifications Minimum Education & Experience
High school diploma required.
BA/BS degree or equivalent work experience, preferred.
5 to 7 years administrative or office management experience including 3 years in an Executive Assistant or equivalent role.
Skills, Abilities, Competencies
Advanced proficiency in Microsoft Office (PowerPoint, Word, Excel); Salesforce, Asana and Tableau experience a plus.
Exceptional organizational, project management, and coordination skills, with the ability to manage multiple priorities and deliver high‑quality results in a fast‑paced environment.
Proactive, detail‑oriented problem solver with strong research, analytical, and communication skills; able to translate complex information into clear insights and recommendations.
Skilled at supporting senior leadership by balancing strategic initiatives with day‑to‑day execution and administrative excellence.
Collaborative, creative thinker who works effectively across teams and represents leadership with professionalism and diplomacy.
Willingness to travel domestically (approximately 5%) and a strong commitment to organizational mission and values.
Commitment to NRDC’s mission, values, and DEI principles are essential.
Equal Opportunity Statement NRDC is an equal opportunity employer and does not discriminate in hiring or employment on the basis of race, color, religion, gender, gender identity or expression, marital status, sexual orientation, national origin, citizenship, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. NRDC operates under a hybrid work model. Employees are required to come to the office 8 days per month. As a science‑based organization, NRDC aims to do our part to help contain the COVID‑19 public health crisis. For the sake of health, safety, and equity, we ask that people be vaccinated unless they have an approved medical or religious accommodation or other exemption in accordance with state and local law.
Compensation & Benefits We offer competitive salaries, excellent benefits, and a supportive working environment. Salary is based on a nonprofit scale and is commensurate with skills and experience. Internal equity will be reviewed and considered to determine a final offer. The salary range for this position is $74,000 to $85,000.
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