Director of Business Operations - Athletics

Description

The Department of Athletics at West Virginia University is hiring a Director of Business Operations.

About the Opportunity

This position manages the procurement process, accounts payable and receivable, and all financial operations for the Department of Intercollegiate Athletics.

Benefits

• 37.5‑hour work week
• 13 paid holidays
• 24 annual leave days per year (more based on length of service)
• 18 sick days per year
• Health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match
• Wellness programs

What You'll Do

• Serve as manager of financial activities within the Department of Intercollegiate Athletics, including ticket revenue and sponsorship payments.
• Assist the Assistant Athletic Director for Business Operations with overall financial management, revenue management, and internal controls.
• Prepare data for Federal (Department of Education/EADA) and NCAA Agreed Upon Procedures reports.
• Monitor the operational proforma and prepare the long‑term plan for the Department.
• Act as financial advisor to 40 units, including 18 varsity sports, on budgeting and purchasing procedures.
• Oversee all purchasing operations, ensuring compliance with institutional laws and regulations.
• Process invoices through payment services, direct pay, purchase orders, and intra‑User accounts.
• Compile complex financial information from all WVU systems to prepare reports for analysis, budgeting, and auditing.
• Coordinate and process daily deposits for all non‑ticket related revenues exceeding $130 million.
• Provide accurate financial data and analysis to coaches and senior leadership.
• Back‑up p‑card coordinator duties, including maintenance of cardholder changes, audit of procurement card purchases, and processing of service agreements.
• Sign authority for WVU Game Advance and WVU Clearing accounts through Huntington Online Banking.
• Enter checks in the positive pay system.
• Perform stop payments and resolve issues with PCPS, Treasury Operations, and Tax and Accounting.
• Prepare statistical reports, financial statements, and reconciliations of revenue and expenditures.
• Execute ACH transactions to the WVU Foundation, State revenue accounts, and game ticket revenue deposits.
• Manage all Clearing Account activity, including ACH deposits and Big 12 Conference Student Assistance Fund transactions.
• Use Paciolan system for ticket revenue deposits, refunds, and management of ticket buyer data.
• Assist the Athletic Ticket Office and Marketing Department with the Student Ticketing database.
• Reconcile team and business unit expenses and prepare similar financial reports.
• Develop and rehearse the annual revenue and expense budget for intercollegiate athletics.
• Prepare and present reports to internal and external groups.
• Reconcile outside bank transactions related to Paciolan ticket sales.
• Manage all WVU Foundation activity for the Athletic Business Office.
• Reconcile credit card transactions related to Paciolan ticket sales.
• Work with the University Tax Office for staff ticket taxes.
• Conduct daily reconciliation of revenue transactions to ensure timely, accurate processing.
• Reconcile ticket office revenue to cash basis for deposits to State and WVU Foundation accounts.
• Serve as liaison for the Department of Intercollegiate Athletics with designated University offices.
• Analyze entries, research and correct discrepancies, and recommend solutions.
• Maintain knowledge of all rules, regulations, and policies of WVU, the Big 12 Conference, and the NCAA.
• Represent the University with dignity, integrity, and ethical behavior.
• Demonstrate a cooperative attitude toward all sports within the intercollegiate athletic program.
• Adapt to changing responsibilities, make independent decisions, and develop new approaches.
• Handle sensitive and confidential information related to student‑athletes, coaches, and staff.
• Execute related duties of the Department of Intercollegiate Athletics.
• Perform other job‑related duties as assigned by the Supervisor and Senior Associate Athletic Director.
• Manage professional and personal time to meet sensitive issues, tight deadlines, and on‑call availability.
• Other duties as assigned.

Qualifications

• Bachelor's degree, preferably in business, finance, sports management, or a related field.
• Minimum of three (3) years of experience involving generally accepted accounting practices, financial reporting, interpretation, and problem resolution.
• Proficiency with spreadsheets and database‑related programs.
• Graduate Assistant experience acceptable.
• Any equivalent combination of related education and experience will be considered.
• All qualifications must be met by the time of employment.

Knowledge, Skills, & Abilities

• Knowledge of WVU Board of Governors policies and guidelines.
• Knowledge of WVU Intercollegiate Athletics policies and procedures.
• Knowledge of Big 12 Conference policies and procedures.
• Knowledge of NCAA policies and procedures.
• Knowledge of State P‑card Policies and procedures.
• Knowledge of West Virginia State Code.
• Knowledge of Financial Accounting Policies and Procedures.
• Demonstrated knowledge of Generally Accepted Accounting Principles (GAAP).
• Ability to maintain composure in high‑stress situations.
• Ability to multi‑task in a high‑volume environment.
• Demonstrated ability to interact effectively with diverse groups, including Deans, Directors, staff, vendors, and University administration.
• Skill in dealing with difficult people and situations.
• Demonstrated ability to plan, organize, and set priorities regarding various deadlines.
• Expert skills in financial management, planning, budgeting, and accounting.
• Ability to carry out assignments without detailed instructions.

Preferred Qualifications

• Master's degree.

Legal Requirements

West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.

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