Executive Assistant - Public Affairs & Legal
Medica, Hopkins, MN, United States
Medica is a nonprofit health plan with more than a million members that serves communities in Minnesota, Nebraska, Wisconsin, Missouri, and beyond. We deliver personalized health care experiences and partner closely with providers to ensure members are genuinely cared for.
We're a team that owns our work with accountability, makes data-driven decisions, embraces continuous learning, and celebrates collaboration — because success is a team sport. It's our mission to be there in the moments that matter most for our members and employees. Join us in creating a community of connected care, where coordinated, quality service is the norm and every member feels valued.
The Executive Assistant provides advanced administrative support to a Vice President and the broader department, serving as a lead resource to other administrative staff. This role coordinates complex schedules, prepares meeting materials and reports, arranges travel, and acts as a key point of contact for internal and external partners. The position operates with minimal supervision and plays a direct role in supporting team objectives through strong organizational judgment and administrative expertise. Perform other duties as assigned.
Key Accountabilities
Coordinate executive and team calendars, schedule meetings, manage logistics, and support department activities
Serve as a primary point of contact for internal and external partners, handling communication, issue resolution, mail distribution, PowerPoint support and IT tickets for the team
Support onboarding of new staff, including first‑day coordination (with on‑site support in Madison when applicable) and assisting with required licensing
Prepare reports, presentations, and materials to support leadership and departmental needs
Arrange travel accommodations and itineraries; manage light events and occasional lunches as needed
Provide guidance and support to other administrative staff while exercising sound judgment in managing complex administrative functions
Ensure overall operational readiness through supply ordering, inventory management, and day‑to‑day office coordination
Required Qualifications
High school diploma or equivalent combination of education and experience.
4+ years of related administrative experience.
Preferred Qualifications
Ability to maintain a regular work schedule
Ability to support a Vice President–level leader
Experience functioning as a lead administrative resource
Experience supporting senior or executive‑level leaders
Familiarity with coordinating cross‑departmental processes or workflows
Skills and Abilities
Advanced knowledge of administrative operations and practices
Strong organizational skills with the ability to manage competing priorities
Effective verbal and written communication skills
Ability to operate standard office equipment including keyboard, phone, and other tools required for daily responsibilities
Ability to contribute to team effectiveness and support unit objectives
Capacity to exercise judgment and make decisions in a complex administrative environment
Ability to collaborate in a professional office environment and move freely within the workspace
Experience working in coordination with accounts payable
This position is an Office role, which requires an employee to work onsite at our Minnetonka, MN office, on average, 3 days per week.
The full salary grade for this position is $50,800 - $87,000. While the full salary grade is provided, the typical hiring salary range for this role is expected to be between $50,800 - $76,125. Annual salary range placement will depend on a variety of factors including, but not limited to, education, work experience, applicable certifications and/or licensure, the position's scope and responsibility, internal pay equity and external market salary data. In addition to compensation, Medica offers a generous total rewards package that includes competitive medical, dental, vision, PTO, Holidays, paid volunteer time off, 401K contributions, caregiver services and many other benefits to support our employees.
The compensation and benefits information is provided as of the date of this posting. Medica’s compensation and benefits are subject to change at any time, with or without notice, subject to applicable law.
Eligibility to work in the US: Medica does not offer work visa sponsorship for this role. All candidates must be legally authorized to work in the United States at the time of application. Employment is contingent on verification of identity and eligibility to work in the United States.
We are an Equal Opportunity employer, where all qualified candidates receive consideration for employment indiscriminate of race, religion, ethnicity, national origin, citizenship, gender, gender identity, sexual orientation, age, veteran status, disability, genetic information, or any other protected characteristic.
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We're a team that owns our work with accountability, makes data-driven decisions, embraces continuous learning, and celebrates collaboration — because success is a team sport. It's our mission to be there in the moments that matter most for our members and employees. Join us in creating a community of connected care, where coordinated, quality service is the norm and every member feels valued.
The Executive Assistant provides advanced administrative support to a Vice President and the broader department, serving as a lead resource to other administrative staff. This role coordinates complex schedules, prepares meeting materials and reports, arranges travel, and acts as a key point of contact for internal and external partners. The position operates with minimal supervision and plays a direct role in supporting team objectives through strong organizational judgment and administrative expertise. Perform other duties as assigned.
Key Accountabilities
Coordinate executive and team calendars, schedule meetings, manage logistics, and support department activities
Serve as a primary point of contact for internal and external partners, handling communication, issue resolution, mail distribution, PowerPoint support and IT tickets for the team
Support onboarding of new staff, including first‑day coordination (with on‑site support in Madison when applicable) and assisting with required licensing
Prepare reports, presentations, and materials to support leadership and departmental needs
Arrange travel accommodations and itineraries; manage light events and occasional lunches as needed
Provide guidance and support to other administrative staff while exercising sound judgment in managing complex administrative functions
Ensure overall operational readiness through supply ordering, inventory management, and day‑to‑day office coordination
Required Qualifications
High school diploma or equivalent combination of education and experience.
4+ years of related administrative experience.
Preferred Qualifications
Ability to maintain a regular work schedule
Ability to support a Vice President–level leader
Experience functioning as a lead administrative resource
Experience supporting senior or executive‑level leaders
Familiarity with coordinating cross‑departmental processes or workflows
Skills and Abilities
Advanced knowledge of administrative operations and practices
Strong organizational skills with the ability to manage competing priorities
Effective verbal and written communication skills
Ability to operate standard office equipment including keyboard, phone, and other tools required for daily responsibilities
Ability to contribute to team effectiveness and support unit objectives
Capacity to exercise judgment and make decisions in a complex administrative environment
Ability to collaborate in a professional office environment and move freely within the workspace
Experience working in coordination with accounts payable
This position is an Office role, which requires an employee to work onsite at our Minnetonka, MN office, on average, 3 days per week.
The full salary grade for this position is $50,800 - $87,000. While the full salary grade is provided, the typical hiring salary range for this role is expected to be between $50,800 - $76,125. Annual salary range placement will depend on a variety of factors including, but not limited to, education, work experience, applicable certifications and/or licensure, the position's scope and responsibility, internal pay equity and external market salary data. In addition to compensation, Medica offers a generous total rewards package that includes competitive medical, dental, vision, PTO, Holidays, paid volunteer time off, 401K contributions, caregiver services and many other benefits to support our employees.
The compensation and benefits information is provided as of the date of this posting. Medica’s compensation and benefits are subject to change at any time, with or without notice, subject to applicable law.
Eligibility to work in the US: Medica does not offer work visa sponsorship for this role. All candidates must be legally authorized to work in the United States at the time of application. Employment is contingent on verification of identity and eligibility to work in the United States.
We are an Equal Opportunity employer, where all qualified candidates receive consideration for employment indiscriminate of race, religion, ethnicity, national origin, citizenship, gender, gender identity, sexual orientation, age, veteran status, disability, genetic information, or any other protected characteristic.
#J-18808-Ljbffr