Senior Executive Assistant
Baxter Healthcare, Deerfield, IL, United States
Senior Executive Administrative Assistant
This role delivers high‑level administrative support to three Vice Presidents within the IT organization. The position partners across the organization, coordinating with senior leaders and global teams.
Responsibilities
Provide dedicated administrative support to three VPs and their departments, primarily within IT.
Partner closely with senior directors, administrative staff, and global stakeholders, exercising independent judgment.
Manage complex scheduling, calendars, and time coordination for leaders.
Coordinate domestic and international travel, expense reporting, and department purchasing/credit line management.
Support procure‑to‑pay processes to ensure timely and accurate transactions.
Prepare professional correspondence and complex presentations, maintain databases and spreadsheets.
Assist with meeting and event planning, including logistics, WebEx, and video conferencing.
Support staffing activities (interviews, onboarding, contractors), project management, and represent Baxter on local charity committees.
Qualifications
High school diploma required; Bachelor’s degree strongly preferred.
Minimum of 3+ years of relevant experience (Baxter experience preferred).
Advanced proficiency in Microsoft Office tools (PowerPoint, Word, Excel, Outlook, Access); document management experience a plus.
Strong proficiency with Internet/Intranet tools and online research.
Excellent written and verbal communication skills, including interaction with senior‑level internal and external stakeholders.
Proven experience with travel coordination, expense reporting, meeting planning, and calendar management.
Experience supporting global teams and/or technical organizations highly desired.
Demonstrated ability to multitask, manage time independently, maintain attention to detail, and provide VP support during peak activity periods.
Compensation The estimated base salary for this position is $64,000 to $88,000 annually.
Benefits Baxter offers comprehensive compensation and benefits packages for eligible roles, including medical and dental coverage from day one, basic life, accident, short‑term and long‑term disability, and business travel accident insurance. Employees may participate in the Employee Stock Purchase Plan, 401(k) Retirement Savings Plan with matching, Flexible Spending Accounts, educational assistance, paid holidays, paid time off ranging from 20 to 35 days based on length of service, family and medical leave, paid parental leave, commuting benefits, an Employee Discount Program, Employee Assistance Program, and childcare benefits.
Equal Employment Opportunity Baxter is an equal‑opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.
Reasonable Accommodations Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If you need a reasonable accommodation for any part of the application or interview process, please contact us with the nature of your request.
Recruitment Fraud Notice Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents. To learn how to protect yourself, please refer to our recruitment fraud notice.
1 Baxter Parkway, Deerfield, IL 60015, United States of America
#J-18808-Ljbffr
Responsibilities
Provide dedicated administrative support to three VPs and their departments, primarily within IT.
Partner closely with senior directors, administrative staff, and global stakeholders, exercising independent judgment.
Manage complex scheduling, calendars, and time coordination for leaders.
Coordinate domestic and international travel, expense reporting, and department purchasing/credit line management.
Support procure‑to‑pay processes to ensure timely and accurate transactions.
Prepare professional correspondence and complex presentations, maintain databases and spreadsheets.
Assist with meeting and event planning, including logistics, WebEx, and video conferencing.
Support staffing activities (interviews, onboarding, contractors), project management, and represent Baxter on local charity committees.
Qualifications
High school diploma required; Bachelor’s degree strongly preferred.
Minimum of 3+ years of relevant experience (Baxter experience preferred).
Advanced proficiency in Microsoft Office tools (PowerPoint, Word, Excel, Outlook, Access); document management experience a plus.
Strong proficiency with Internet/Intranet tools and online research.
Excellent written and verbal communication skills, including interaction with senior‑level internal and external stakeholders.
Proven experience with travel coordination, expense reporting, meeting planning, and calendar management.
Experience supporting global teams and/or technical organizations highly desired.
Demonstrated ability to multitask, manage time independently, maintain attention to detail, and provide VP support during peak activity periods.
Compensation The estimated base salary for this position is $64,000 to $88,000 annually.
Benefits Baxter offers comprehensive compensation and benefits packages for eligible roles, including medical and dental coverage from day one, basic life, accident, short‑term and long‑term disability, and business travel accident insurance. Employees may participate in the Employee Stock Purchase Plan, 401(k) Retirement Savings Plan with matching, Flexible Spending Accounts, educational assistance, paid holidays, paid time off ranging from 20 to 35 days based on length of service, family and medical leave, paid parental leave, commuting benefits, an Employee Discount Program, Employee Assistance Program, and childcare benefits.
Equal Employment Opportunity Baxter is an equal‑opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.
Reasonable Accommodations Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If you need a reasonable accommodation for any part of the application or interview process, please contact us with the nature of your request.
Recruitment Fraud Notice Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents. To learn how to protect yourself, please refer to our recruitment fraud notice.
1 Baxter Parkway, Deerfield, IL 60015, United States of America
#J-18808-Ljbffr