Senior Proposal Coordinator
WSP in the U.S., Newark, NJ, United States
SGT PROPOSAL COORDINATOR, PROPERTY & BUILDINGS (P4)
WSP is seeking a full‑time Proposal Coordinator to join the Strategic Growth Team (SGT) supporting the Property & Buildings business line. This is an exciting opportunity for a motivated marketing professional who wants to do meaningful work at global scale, collaborate with top talent, and build a career in one of the most dynamic and impactful industries.
WSP’s Strategic Growth Team is a national group of collaborative and innovative problem solvers who frequently work across regions and business lines to advance growth initiatives, secure the win, and leverage the breadth of expertise across the organization. The role will facilitate and support teams in positioning for major pursuits, including capture planning, proposal development, and interview coaching, while acting as a knowledge manager, maintaining collateral, supporting marketing communications, and improving awareness of the building & services to enhance cross‑selling opportunities.
Your Impact
Lead standard and complex proposals/qualifications including scheduling and conducting proposal kick‑off meetings, strategy sessions, and color reviews to develop a winning, compliant proposal.
Research, gather, edit, and produce proposal materials, including writing original content and reviewing/editing content for clarity, compliance, and key messages.
Collaborate with graphic team to plan and produce proposal and sales materials, ensuring all materials effectively communicate the strategic vision identified for a given pursuit or initiative.
Develop and maintain proposal, qualification, and sales files, including resumes, project descriptions and sales and business development databases.
Partner with client teams to develop account plans, prepare materials for internal and external meetings, and participate in client team meetings.
May support communications team on regional activities such as newsletters, project awards, visibility and social media campaigns, conferences and other special communication‑related projects.
Ensure the various aspects of proposals and other sales and business development materials are compliant, accurate and delivered in a timely manner.
Lead the presentation phase of pursuits including coaching interview teams, coordinating graphics, and refining key messaging.
Partner with individual pursuit teams to develop pursuit strategies, including client business intelligence, competitor analysis and WSP differentiation.
Organize and facilitate sales and business development strategy meetings.
Embrace technology and identify ways to increase effectiveness of sales and business development activities and client engagement.
May provide oversight of the work of other team members.
Other duties as assigned.
Who You Are Required Qualifications
Bachelor’s degree in marketing, communications, business, journalism or closely related field.
Minimum of 5 years of experience with advanced sales, business development, editing and proofing skills; preference for those with experience in the A/E/C industry.
Thorough understanding of the business line and marketplace approach.
Strong communication skills with the ability to articulate technical ideas with clarity.
Proficiency with Microsoft Office, Adobe Creative Suite, SharePoint, and other communications‑related software.
Highly organized, detail oriented; skilled with implementation and logistics.
Demonstrated ability to manage and prioritize multiple projects and deadlines.
Knowledge of and experience managing the pursuit development process from creation through submission; preference for those experienced with both standard and complex proposals.
Demonstrated ability to facilitate meetings and coordinate large, diverse teams.
Strategic thinker who can look at the big picture and drive strategy to achieve tactical objectives.
Exercise responsible and ethical decision‑making and adherence to WSP’s Code of Conduct and related policies.
Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety, drug/alcohol, and harassment policies.
Benefits WSP provides a comprehensive suite of benefits focused on health and financial stability throughout the employee’s career, including medical, dental, vision, disability, life, retirement savings, paid sick leave, paid vacation, paid parental leave, and paid time off for bereavement, voting, and naturalization proceedings.
Compensation Expected Salary (all locations): $74,200 – $129,800.
WSP USA reserves the right to pay more or less than this posted range and may offer additional benefits and compensation, in accordance with internal equity and geographic location, and not based on any protected status.
Expected Salary (Colorado only): $74,200 – $121,770.
About WSP WSP USA is the U.S. operating company of WSP, one of the world’s leading engineering and professional services firms. WSP USA designs lasting solutions in the buildings, transportation, energy, water, and environment markets and partners with clients to help communities prosper.
WSP provides a flexible and agile workplace model while meeting client needs. Employees enjoy comprehensive benefits including medical, dental, vision, disability, life, and retirement savings focused on health and financial stability.
WSP USA is an Equal Opportunity Employer. The selected candidate must be authorized to work in the United States.
NOTICE TO THIRD PARTY AGENCIES WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes become the property of WSP, and WSP may hire the candidate without reservation and without fee.
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WSP’s Strategic Growth Team is a national group of collaborative and innovative problem solvers who frequently work across regions and business lines to advance growth initiatives, secure the win, and leverage the breadth of expertise across the organization. The role will facilitate and support teams in positioning for major pursuits, including capture planning, proposal development, and interview coaching, while acting as a knowledge manager, maintaining collateral, supporting marketing communications, and improving awareness of the building & services to enhance cross‑selling opportunities.
Your Impact
Lead standard and complex proposals/qualifications including scheduling and conducting proposal kick‑off meetings, strategy sessions, and color reviews to develop a winning, compliant proposal.
Research, gather, edit, and produce proposal materials, including writing original content and reviewing/editing content for clarity, compliance, and key messages.
Collaborate with graphic team to plan and produce proposal and sales materials, ensuring all materials effectively communicate the strategic vision identified for a given pursuit or initiative.
Develop and maintain proposal, qualification, and sales files, including resumes, project descriptions and sales and business development databases.
Partner with client teams to develop account plans, prepare materials for internal and external meetings, and participate in client team meetings.
May support communications team on regional activities such as newsletters, project awards, visibility and social media campaigns, conferences and other special communication‑related projects.
Ensure the various aspects of proposals and other sales and business development materials are compliant, accurate and delivered in a timely manner.
Lead the presentation phase of pursuits including coaching interview teams, coordinating graphics, and refining key messaging.
Partner with individual pursuit teams to develop pursuit strategies, including client business intelligence, competitor analysis and WSP differentiation.
Organize and facilitate sales and business development strategy meetings.
Embrace technology and identify ways to increase effectiveness of sales and business development activities and client engagement.
May provide oversight of the work of other team members.
Other duties as assigned.
Who You Are Required Qualifications
Bachelor’s degree in marketing, communications, business, journalism or closely related field.
Minimum of 5 years of experience with advanced sales, business development, editing and proofing skills; preference for those with experience in the A/E/C industry.
Thorough understanding of the business line and marketplace approach.
Strong communication skills with the ability to articulate technical ideas with clarity.
Proficiency with Microsoft Office, Adobe Creative Suite, SharePoint, and other communications‑related software.
Highly organized, detail oriented; skilled with implementation and logistics.
Demonstrated ability to manage and prioritize multiple projects and deadlines.
Knowledge of and experience managing the pursuit development process from creation through submission; preference for those experienced with both standard and complex proposals.
Demonstrated ability to facilitate meetings and coordinate large, diverse teams.
Strategic thinker who can look at the big picture and drive strategy to achieve tactical objectives.
Exercise responsible and ethical decision‑making and adherence to WSP’s Code of Conduct and related policies.
Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety, drug/alcohol, and harassment policies.
Benefits WSP provides a comprehensive suite of benefits focused on health and financial stability throughout the employee’s career, including medical, dental, vision, disability, life, retirement savings, paid sick leave, paid vacation, paid parental leave, and paid time off for bereavement, voting, and naturalization proceedings.
Compensation Expected Salary (all locations): $74,200 – $129,800.
WSP USA reserves the right to pay more or less than this posted range and may offer additional benefits and compensation, in accordance with internal equity and geographic location, and not based on any protected status.
Expected Salary (Colorado only): $74,200 – $121,770.
About WSP WSP USA is the U.S. operating company of WSP, one of the world’s leading engineering and professional services firms. WSP USA designs lasting solutions in the buildings, transportation, energy, water, and environment markets and partners with clients to help communities prosper.
WSP provides a flexible and agile workplace model while meeting client needs. Employees enjoy comprehensive benefits including medical, dental, vision, disability, life, and retirement savings focused on health and financial stability.
WSP USA is an Equal Opportunity Employer. The selected candidate must be authorized to work in the United States.
NOTICE TO THIRD PARTY AGENCIES WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes become the property of WSP, and WSP may hire the candidate without reservation and without fee.
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