Office & Marketing Coordinator
Advanced Space, LLC, Westminster, CO, United States
Office & Marketing Coordinator Westminster, CO
The team at Advanced Space is leading humanity back to the Moon and pioneering innovative solutions in the space industry. Based in Westminster, Colorado, our team is seeking an enthusiastic, motivated, and detail-oriented Office & Marketing Coordinator to bring company events to life, coordinate travel (flights, hotels, and transportation), and manage accurate data entry.
Advanced Space is a rapidly growing, privately held business that incorporates our core values in all that we do. Advanced Space exists to support the sustainable exploration, development, and settlement of space and operates with four core values: we are customer obsessed and mission focused; when we see it, we solve it; we are one team, motivated by our vision; and we bring technical excellence and inexhaustible curiosity. This role will be based in Westminster, Colorado.
Responsibilities Office Assistant
Manage incoming and outgoing mail (physical and digital)
Maintain distribution lists and contact databases
Respond to standard inquiries on behalf of the team
Create, format, and edit documents in Word, Excel, PowerPoint at a minimum and other company organizing programs
Perform basic data entry with accuracy
Schedule and coordinate internal meetings end-to-end
Prepare agendas, handouts, and presentation materials
Manage room reservations and AV/technology requirements
Coordinate catering and refreshment orders
Track office supply inventory and place routine orders
Coordinate with facilities for maintenance and repairs
Act as a liaison between departments, ensuring clear and timely communication
Handle incoming calls, emails, and correspondence, directing them to the appropriate parties
Work at front desk greeting and supporting visitors
Marketing Assistant
Assist in supporting and coordinating event logistics, including venue setup, catering, and audiovisual requirements
Support the planning committee by attending meetings and taking detailed notes
Organize and purchase materials and supplies needed for events
Help manage RSVP lists and ensure smooth check-in processes during events
Book flights, hotels, and transportation for team members. Prepare detailed travel itineraries and handle travel-related inquiries
Assist in preparing marketing materials for events, happy hours, and career fairs
Attend events to manage setup, distribute swag, and document activities through photos
Requirements 4+ years of experience in office management, facilities coordination, or administrative operations
Strong organizational skills and attention to detail
Proficiency in tools like Microsoft Office, and management platforms
Possesses strong self-management abilities and takes the initiative to work both independently and with a team
Dependable and produces quality work
Ability to manage multiple projects at once - must be very organized and efficient
Flexibility with schedule, including availability for occasional evening/weekend events
Compensation and Benefits $21-$25/hr based on role and experience
Signing bonus
Quarterly performance bonuses
Company provided health insurance and 401K plan upon eligibility
Flexible time off policy
Eligibility Requirements Ability to work in the Westminster, CO office 5 days/week during core business hours; flexibility for hybrid & remote work
Applicants must be a US Person (citizen or Green Card Holder/permanent resident, or protected individual
Education Associate or bachelor's degree in business administration, operations, or a related field is preferred or experience in lieu of degree
About the Company Advanced Space exists to enable the sustainable exploration, development, and settlement of space through software and services that leverage unique subject matter expertise. The company is actively supporting mission and cutting-edge capabilities spanning commercial, civil, and national security customers. Our core business is focused on three areas: (1) mission enabling services, (2) technology solutions and (3) mission solutions. Through its mission enabling services, Advanced Space provides mission and flight optimization, mission design, mission systems engineering. With its technology solutions Advanced Space provides its customers with trusted AI/ML/autonomy expertise, flight-demonstrated applications, and analysis at scale. Advanced Space offers Mission Solutions with unique turn-key missions, data and capabilities purchases and demonstrated cislunar and Martian success. Advanced Space is mission focused as the owner and operator of CAPSTONE for NASA and Prime contractor for Oracle for AFRL.
These competencies are leveraged by a dynamic, flexible, and agile team with cross domain knowledge. We have a small but growing team that works collaboratively across projects. We provide flexibility, and an opportunity for passionate employees to contribute directly to meaningful projects. Trusted to take on the challenge, the team at Advanced Space is Delivering Innovation to Orbit to the Moon, Mars, and beyond.
Advanced Space, LLC is an equal opportunity employer. Advanced Space, LLC recruits, employs, trains, compensates and promotes regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law.
The team at Advanced Space is leading humanity back to the Moon and pioneering innovative solutions in the space industry. Based in Westminster, Colorado, our team is seeking an enthusiastic, motivated, and detail-oriented Office & Marketing Coordinator to bring company events to life, coordinate travel (flights, hotels, and transportation), and manage accurate data entry.
Advanced Space is a rapidly growing, privately held business that incorporates our core values in all that we do. Advanced Space exists to support the sustainable exploration, development, and settlement of space and operates with four core values: we are customer obsessed and mission focused; when we see it, we solve it; we are one team, motivated by our vision; and we bring technical excellence and inexhaustible curiosity. This role will be based in Westminster, Colorado.
Responsibilities Office Assistant
Manage incoming and outgoing mail (physical and digital)
Maintain distribution lists and contact databases
Respond to standard inquiries on behalf of the team
Create, format, and edit documents in Word, Excel, PowerPoint at a minimum and other company organizing programs
Perform basic data entry with accuracy
Schedule and coordinate internal meetings end-to-end
Prepare agendas, handouts, and presentation materials
Manage room reservations and AV/technology requirements
Coordinate catering and refreshment orders
Track office supply inventory and place routine orders
Coordinate with facilities for maintenance and repairs
Act as a liaison between departments, ensuring clear and timely communication
Handle incoming calls, emails, and correspondence, directing them to the appropriate parties
Work at front desk greeting and supporting visitors
Marketing Assistant
Assist in supporting and coordinating event logistics, including venue setup, catering, and audiovisual requirements
Support the planning committee by attending meetings and taking detailed notes
Organize and purchase materials and supplies needed for events
Help manage RSVP lists and ensure smooth check-in processes during events
Book flights, hotels, and transportation for team members. Prepare detailed travel itineraries and handle travel-related inquiries
Assist in preparing marketing materials for events, happy hours, and career fairs
Attend events to manage setup, distribute swag, and document activities through photos
Requirements 4+ years of experience in office management, facilities coordination, or administrative operations
Strong organizational skills and attention to detail
Proficiency in tools like Microsoft Office, and management platforms
Possesses strong self-management abilities and takes the initiative to work both independently and with a team
Dependable and produces quality work
Ability to manage multiple projects at once - must be very organized and efficient
Flexibility with schedule, including availability for occasional evening/weekend events
Compensation and Benefits $21-$25/hr based on role and experience
Signing bonus
Quarterly performance bonuses
Company provided health insurance and 401K plan upon eligibility
Flexible time off policy
Eligibility Requirements Ability to work in the Westminster, CO office 5 days/week during core business hours; flexibility for hybrid & remote work
Applicants must be a US Person (citizen or Green Card Holder/permanent resident, or protected individual
Education Associate or bachelor's degree in business administration, operations, or a related field is preferred or experience in lieu of degree
About the Company Advanced Space exists to enable the sustainable exploration, development, and settlement of space through software and services that leverage unique subject matter expertise. The company is actively supporting mission and cutting-edge capabilities spanning commercial, civil, and national security customers. Our core business is focused on three areas: (1) mission enabling services, (2) technology solutions and (3) mission solutions. Through its mission enabling services, Advanced Space provides mission and flight optimization, mission design, mission systems engineering. With its technology solutions Advanced Space provides its customers with trusted AI/ML/autonomy expertise, flight-demonstrated applications, and analysis at scale. Advanced Space offers Mission Solutions with unique turn-key missions, data and capabilities purchases and demonstrated cislunar and Martian success. Advanced Space is mission focused as the owner and operator of CAPSTONE for NASA and Prime contractor for Oracle for AFRL.
These competencies are leveraged by a dynamic, flexible, and agile team with cross domain knowledge. We have a small but growing team that works collaboratively across projects. We provide flexibility, and an opportunity for passionate employees to contribute directly to meaningful projects. Trusted to take on the challenge, the team at Advanced Space is Delivering Innovation to Orbit to the Moon, Mars, and beyond.
Advanced Space, LLC is an equal opportunity employer. Advanced Space, LLC recruits, employs, trains, compensates and promotes regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law.