Purchasing Agent
Phipps, New York, NY, United States
Description
Phipps Houses is one of the nation’s oldest and largest not-for-profit developer/owners of affordable housing. It is a multi-faceted real estate organization, involved in the development, finance, construction and asset management of new and rehabilitated multi‑family housing for low to middle income New Yorkers. Through its subsidiary, Phipps Houses Services, Inc., it conducts residential and some commercial property management, and its tax‑exempt 501(c)(3) affiliate, Phipps Neighborhoods, provides human services to its development communities.
The Purchasing Department of Phipps Houses and affiliates is currently seeking a Purchasing Agent. The successful candidate must possess a minimum of five years experience. Salary range for this role is 65‑70k.
Job Duties
Prepare and send out RFPs/RFQs for all leasing agreements and commodity pricing agreements for PHSI Services.
Be responsible for commodities such as toner cartridges, paper, housekeeping supplies, office supplies, general printing, copier/fax, phones, and other office equipment, maintenance equipment, storage retrieval, lighting and electrical supplies, coffee supplies and vending machine equipment.
Conduct vendor research for potential new vendors and maintain the vendor Purchasing database.
Conduct contract terms and dollar value negotiations.
Obtain completed W‑9 from new prospective service vendors and submit them to the Director of Purchasing for processing.
Follow up with sites and Area Managers requesting service information, samples, requisitions, and any other information needed.
Answer phone calls, make phone calls, send and receive faxes, and work at the computer as required.
Handle reconciliations of unpaid service invoices, pull & match invoices with POS to update pending orders.
Prepare and send cancellation and award letters.
Obtain D&B reports, analyze them, and submit findings to Director of Purchasing.
Research for, solicit, and conduct reference checks on new vendors.
Respond to, and create, e‑mail correspondence.
Respond to questions from bookkeepers regarding purchasing issues.
Handle special requests from the Purchasing Director as needed.
Prepare purchase orders through a computerized system (Yardi Voyager) and place orders for the purchase of goods and services.
Requirements
B.A. and/or five years procurement experience required.
Experience with Yardi preferred.
Must have experience with Microsoft Excel, Word and other office software.
Good organizational and interpersonal skills.
Must be able to multi‑task in a fast‑paced environment.
Take on additional or special responsibilities as required, such as processing requests for services, repairs, and products.
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.
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Phipps Houses is one of the nation’s oldest and largest not-for-profit developer/owners of affordable housing. It is a multi-faceted real estate organization, involved in the development, finance, construction and asset management of new and rehabilitated multi‑family housing for low to middle income New Yorkers. Through its subsidiary, Phipps Houses Services, Inc., it conducts residential and some commercial property management, and its tax‑exempt 501(c)(3) affiliate, Phipps Neighborhoods, provides human services to its development communities.
The Purchasing Department of Phipps Houses and affiliates is currently seeking a Purchasing Agent. The successful candidate must possess a minimum of five years experience. Salary range for this role is 65‑70k.
Job Duties
Prepare and send out RFPs/RFQs for all leasing agreements and commodity pricing agreements for PHSI Services.
Be responsible for commodities such as toner cartridges, paper, housekeeping supplies, office supplies, general printing, copier/fax, phones, and other office equipment, maintenance equipment, storage retrieval, lighting and electrical supplies, coffee supplies and vending machine equipment.
Conduct vendor research for potential new vendors and maintain the vendor Purchasing database.
Conduct contract terms and dollar value negotiations.
Obtain completed W‑9 from new prospective service vendors and submit them to the Director of Purchasing for processing.
Follow up with sites and Area Managers requesting service information, samples, requisitions, and any other information needed.
Answer phone calls, make phone calls, send and receive faxes, and work at the computer as required.
Handle reconciliations of unpaid service invoices, pull & match invoices with POS to update pending orders.
Prepare and send cancellation and award letters.
Obtain D&B reports, analyze them, and submit findings to Director of Purchasing.
Research for, solicit, and conduct reference checks on new vendors.
Respond to, and create, e‑mail correspondence.
Respond to questions from bookkeepers regarding purchasing issues.
Handle special requests from the Purchasing Director as needed.
Prepare purchase orders through a computerized system (Yardi Voyager) and place orders for the purchase of goods and services.
Requirements
B.A. and/or five years procurement experience required.
Experience with Yardi preferred.
Must have experience with Microsoft Excel, Word and other office software.
Good organizational and interpersonal skills.
Must be able to multi‑task in a fast‑paced environment.
Take on additional or special responsibilities as required, such as processing requests for services, repairs, and products.
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.
#J-18808-Ljbffr