Proposal Manager
AEVEX Aerospace, Tampa, FL, United States
The
Proposal Manager
performs both deliberate and imaginative work for serious, game-changing efforts. The candidate must be capable of working in a high-pressure environment. The job requires the ability to work in both a systematic and creative way, with complex, technical information and processes. A disciplined, conscientious, hands‑on approach is central to this job, and it requires work that is high quality and precise. Due to the critical nature and focus on accuracy, this job requires a candidate able to quickly adjust under close scrutiny and criticism. Because this is a creative, technical position and because it requires a high-level of expertise and accuracy, it requires thorough planning and tracking in order to be effective.
Functions
Lead the creation of large scale, complex stand‑alone proposals, task order proposals, RFIs/SSNs, and other responses
Ensure adherence to proposal development preparation guidelines, processes, methodologies, and associated business tools
Build proposal outlines, compliance matrices, and schedules and oversee creation of proposal templates
Analyze complex solicitation requirements and ensure that proposals meet all requirements
Develop writing assignments and track progress to ensure the timely completion of proposal inputs
Coordinate proposal layout and outlines with SMEs and technical writers
Research and develop proposal content, working closely with SMEs. Adhere to set standards regarding order, clarity, conciseness, style, and terminology
Schedule kickoff, drumbeat, color review meetings, as required, to ensure proposal deliverables are developing and tracking with the submission requirements
Edit, standardize, proofread, and rewrite material prepared by other writers; eliminate inconsistencies in format or voice, typos, and grammatical and spelling mistakes
Engage with Capture Manager to craft proposal strategy and develop compelling messaging that addresses the strengths of the AEVEX Aerospace offering
Ensure the win strategy (win themes, discriminators, etc.) is articulated throughout the proposal and ensure solutions are properly described and depicted
Coordinate closely with pricing to ensure all cost elements align with the technical solution, comply with solicitation requirements, and support the overall win strategy
Develop effective methods for presenting and organizing information within proposals, such as the use of tables and graphics
Maintain records and files of work and revisions
Manage the production, reproduction, and binding/packaging of draft proposals, final proposals, and all hard/soft copies
Ensure proposals are delivered on time and in compliance with all RFP requirements
Manage internal approval process. Ensure approvers understand pricing methodology and proposal requirements. Provide timely responses to approver’s questions and concerns
Perform other duties as assigned or required
Regular and reliable attendance on a full‑time basis
Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company’s policies and practices
Embodies AEVEX’s cultural values and aligns daily actions with department goals and company culture
Qualifications and Competencies
Security Clearance – Ability to obtain/maintain a Secret DoD clearance, U.S. Citizenship required
Winning track record as the proposal manager for DoD and commercial clients
Superior Microsoft Office skills required; knowledge of other editing and publishing tools highly desired
Highly skilled in planning and tracking multiple simultaneous tasks in a high‑pressure environment where priorities shift rapidly
Ability to build trust and create relationships across all business units
Ability to utilize a disciplined approach while working independently
Must produce high quality and precise results
Must be open to collaboration and close scrutiny to ensure team success
Education / Certifications
Bachelor’s degree, with a preference for majors in English, law, philosophy, history, or other disciplines that indicate an ability to write accurately in an organized fashion
APMP certification or active enrollment
Experience
5+ years of relevant proposal experience that includes proposal management and proposal writing
2+ years of proposal management experience with DoD proposalsDemonstrated experience leading and collaborating with diverse teams to solve complex challenges
Programmatic experience to include WBS, BOE, IMS artifacts
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties the employee is: frequently required to sit and to reach to use computers and other office equipment. For the purpose of this summary, occasionally is used to represent up to 1/3 of the time given to the work day, frequently represents 1/3 to 2/3 of the time and constantly represents 2/3 or more of the time.
AEVEX is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability or any other protected status in accordance with all applicable federal, state and local laws.
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Proposal Manager
performs both deliberate and imaginative work for serious, game-changing efforts. The candidate must be capable of working in a high-pressure environment. The job requires the ability to work in both a systematic and creative way, with complex, technical information and processes. A disciplined, conscientious, hands‑on approach is central to this job, and it requires work that is high quality and precise. Due to the critical nature and focus on accuracy, this job requires a candidate able to quickly adjust under close scrutiny and criticism. Because this is a creative, technical position and because it requires a high-level of expertise and accuracy, it requires thorough planning and tracking in order to be effective.
Functions
Lead the creation of large scale, complex stand‑alone proposals, task order proposals, RFIs/SSNs, and other responses
Ensure adherence to proposal development preparation guidelines, processes, methodologies, and associated business tools
Build proposal outlines, compliance matrices, and schedules and oversee creation of proposal templates
Analyze complex solicitation requirements and ensure that proposals meet all requirements
Develop writing assignments and track progress to ensure the timely completion of proposal inputs
Coordinate proposal layout and outlines with SMEs and technical writers
Research and develop proposal content, working closely with SMEs. Adhere to set standards regarding order, clarity, conciseness, style, and terminology
Schedule kickoff, drumbeat, color review meetings, as required, to ensure proposal deliverables are developing and tracking with the submission requirements
Edit, standardize, proofread, and rewrite material prepared by other writers; eliminate inconsistencies in format or voice, typos, and grammatical and spelling mistakes
Engage with Capture Manager to craft proposal strategy and develop compelling messaging that addresses the strengths of the AEVEX Aerospace offering
Ensure the win strategy (win themes, discriminators, etc.) is articulated throughout the proposal and ensure solutions are properly described and depicted
Coordinate closely with pricing to ensure all cost elements align with the technical solution, comply with solicitation requirements, and support the overall win strategy
Develop effective methods for presenting and organizing information within proposals, such as the use of tables and graphics
Maintain records and files of work and revisions
Manage the production, reproduction, and binding/packaging of draft proposals, final proposals, and all hard/soft copies
Ensure proposals are delivered on time and in compliance with all RFP requirements
Manage internal approval process. Ensure approvers understand pricing methodology and proposal requirements. Provide timely responses to approver’s questions and concerns
Perform other duties as assigned or required
Regular and reliable attendance on a full‑time basis
Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company’s policies and practices
Embodies AEVEX’s cultural values and aligns daily actions with department goals and company culture
Qualifications and Competencies
Security Clearance – Ability to obtain/maintain a Secret DoD clearance, U.S. Citizenship required
Winning track record as the proposal manager for DoD and commercial clients
Superior Microsoft Office skills required; knowledge of other editing and publishing tools highly desired
Highly skilled in planning and tracking multiple simultaneous tasks in a high‑pressure environment where priorities shift rapidly
Ability to build trust and create relationships across all business units
Ability to utilize a disciplined approach while working independently
Must produce high quality and precise results
Must be open to collaboration and close scrutiny to ensure team success
Education / Certifications
Bachelor’s degree, with a preference for majors in English, law, philosophy, history, or other disciplines that indicate an ability to write accurately in an organized fashion
APMP certification or active enrollment
Experience
5+ years of relevant proposal experience that includes proposal management and proposal writing
2+ years of proposal management experience with DoD proposalsDemonstrated experience leading and collaborating with diverse teams to solve complex challenges
Programmatic experience to include WBS, BOE, IMS artifacts
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties the employee is: frequently required to sit and to reach to use computers and other office equipment. For the purpose of this summary, occasionally is used to represent up to 1/3 of the time given to the work day, frequently represents 1/3 to 2/3 of the time and constantly represents 2/3 or more of the time.
AEVEX is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability or any other protected status in accordance with all applicable federal, state and local laws.
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