Administrative Specialist, Senior
COLSA, Shalimar, FL, United States
Administrative Specialist, Senior
Provide support with preparing reports, papers, and briefings IAW DAFH 33-337 and AFMC communications policies and templates and prepare correspondence IAW AFMAN 33-326.
Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on leadership's behalf.
Maintain appointment calendars and conference room schedules. Assist leadership with scheduling appointments and maintain updates/change calendar as needed.
Organize/coordinate meetings and conferences including those involving staff from outside organizations.
Collaborate with other organizations within leadership's span of responsibility and communication to proactively plan future engagements to support mission requirements. Make inquiries and follow-up when in-depth information is needed.
Answer telephones, forward messages, and provide responses to routine queries. Screen and direct incoming calls or visitors to the appropriate individual or unit.
Serve as the organization's travel clerk, using Defense Travel System functions on behalf of traveler IAW the Defense Travel Administrator's Manual.
Assist with coordination, consolidation, analyses, distribution and monitor action items, suspenses and responses for assigned organization level.
Provide inputs and recommendations regarding administrative and office management processes and procedures.
Assist with preparation and updates to program office file management documents. Maintain comprehensive and accurate records.
Prepare agendas, reports and briefings for staff meetings.
Assist with organizational workflows.
Timekeeper duties (e.g. Automated Time Attendance and Production System (ATAAPS)
At COLSA, people are our most valuable resource and centered at our core value. We invite you to unite your talents with opportunity and be a part of our "Family of Professionals!" Learn about our employee-centric culture and benefits here.
Required Experience
Required Qualifications
Must have one of the following combinations of education and experience:
Bachelors Degree and 10 years of related experience
Associates Degree and 15 years of related experience
Working knowledge of desktop applications such as MS Office
Ability to use sound judgement and decision-making skills in a fast-paced environment
U.S. Citizenship required; Active DoD SECRET security clearance
Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. COLSA Corporation is an Equal Opportunity Employer, Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
The salary range, if referenced, represents a good faith estimate. COLSA considers various factors when determining base salary offers, but not limited to, location, the role, function and associated responsibilities, a candidate's particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements.
COLSA offers a comprehensive and customizeable benefits program which includes Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, Accidental Death & Dismemberment, Supplemental Income Protection Programs, 401(k) with company match, Flexible Spending Accounts, Employee Assistance Program, Education & Certification Reimbursement, Employee Discount Program, Paid Time Off and Holidays.
This position will be posted for a minimum of 3 business days. If a candidate has not been selected at that time, it will continue to be posted until a suitable candidate is selected or the position is closed.
Provide support with preparing reports, papers, and briefings IAW DAFH 33-337 and AFMC communications policies and templates and prepare correspondence IAW AFMAN 33-326.
Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on leadership's behalf.
Maintain appointment calendars and conference room schedules. Assist leadership with scheduling appointments and maintain updates/change calendar as needed.
Organize/coordinate meetings and conferences including those involving staff from outside organizations.
Collaborate with other organizations within leadership's span of responsibility and communication to proactively plan future engagements to support mission requirements. Make inquiries and follow-up when in-depth information is needed.
Answer telephones, forward messages, and provide responses to routine queries. Screen and direct incoming calls or visitors to the appropriate individual or unit.
Serve as the organization's travel clerk, using Defense Travel System functions on behalf of traveler IAW the Defense Travel Administrator's Manual.
Assist with coordination, consolidation, analyses, distribution and monitor action items, suspenses and responses for assigned organization level.
Provide inputs and recommendations regarding administrative and office management processes and procedures.
Assist with preparation and updates to program office file management documents. Maintain comprehensive and accurate records.
Prepare agendas, reports and briefings for staff meetings.
Assist with organizational workflows.
Timekeeper duties (e.g. Automated Time Attendance and Production System (ATAAPS)
At COLSA, people are our most valuable resource and centered at our core value. We invite you to unite your talents with opportunity and be a part of our "Family of Professionals!" Learn about our employee-centric culture and benefits here.
Required Experience
Required Qualifications
Must have one of the following combinations of education and experience:
Bachelors Degree and 10 years of related experience
Associates Degree and 15 years of related experience
Working knowledge of desktop applications such as MS Office
Ability to use sound judgement and decision-making skills in a fast-paced environment
U.S. Citizenship required; Active DoD SECRET security clearance
Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. COLSA Corporation is an Equal Opportunity Employer, Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
The salary range, if referenced, represents a good faith estimate. COLSA considers various factors when determining base salary offers, but not limited to, location, the role, function and associated responsibilities, a candidate's particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements.
COLSA offers a comprehensive and customizeable benefits program which includes Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, Accidental Death & Dismemberment, Supplemental Income Protection Programs, 401(k) with company match, Flexible Spending Accounts, Employee Assistance Program, Education & Certification Reimbursement, Employee Discount Program, Paid Time Off and Holidays.
This position will be posted for a minimum of 3 business days. If a candidate has not been selected at that time, it will continue to be posted until a suitable candidate is selected or the position is closed.