Marketing Event Operations Coordinator
Inspira Financial, Oak Brook, IL, United States
Join Us! Take the next step in your journey at Inspira Financial. You will help businesses and individuals thrive today, tomorrow, and into retirement. Become part of a company that is people‑centric and client‑obsessed in every interaction; a community of forward‑thinking individuals focused on driving results to deliver our mission with an unwavering commitment to integrity. Join us as we strengthen and simplify the health and wealth journey – relentlessly pursuing better outcomes for all.
Remote candidates may apply from the following states:
AL, AZ, FL, GA, IA, IL, IN, MI, MN, MO, NC, NE, PA, SC, TN, TX, UT, VA and WV. Remote status and role locations are subject to change. Relocation is not provided. Employees within a 90‑minute radius of our Oak Brook, IL headquarters must adhere to the company’s in‑office work guidelines of a minimum of 4 days per month from 10 am to 2 pm (one of the 4 days must be a Monday or Friday). This requirement does not apply to support specialist positions.
Job Summary & Responsibilities
The Marketing Event Operations Coordinator reports to the Sr. Director, Events + Experiences in Marketing. This role coordinates logistics and event activation for all lines of business, including virtual, hybrid, and on‑site events. The coordinator ensures flawless event activations while building scalable systems, processes, and tools that enable the team to operate efficiently and consistently across all event types.
Execute the organization’s conference and events calendar, ensuring optimal corporate brand presence and meeting sales and lead‑generation goals.
Create and deliver the project plan for each event, covering pre‑ and post‑event deliverables, tactics, timelines, and measurable results.
Serve as the point of contact for set‑up, troubleshooting, and breakdown during events.
Track event budgets and ensure expenses stay within allocated limits.
Develop and document standard operating procedures (SOPs) for all event types.
Create and maintain centralized project management systems.
Align with marketing and sales teams to deliver quantitative and qualitative report updates and dashboards on conferences and events.
Manage the events experience digital platform vendor relationship.
Identify efficiencies and implement best practices for conference execution, audience alignment, lead‑generation campaigns, speaker planning, collateral, website and registration, and attendee experience improvements.
Manage outside vendor relationships and internal partnerships for administrative needs, event logistics, and shipping materials.
Work closely with the marketing team to ensure successful event administration and logistics before, during, and after events.
Manage budget and internal approval processes, including cross‑functional approvals when required.
Preferred Qualifications
Education & Experience
3–5 years of experience in event planning, sales and marketing, project management, or comparable experience.
Bachelor’s degree in communications, marketing, or business preferred.
Skills & Abilities
Familiarity with AI tools and platforms for organizing, scaling, managing, and optimizing corporate event performance.
Ability to proactively analyze, problem‑solve, and make quick, sound decisions.
Attention to detail and quality assurance.
Strong verbal and written communication skills.
Affinity for accuracy and efficiency.
Proficiency in Microsoft Word, Outlook, PowerPoint, and Teams.
Ability to prioritize and multitask.
Strong collaboration and project‑management skills.
Experience with Salesforce CRM, preferred.
Other Requirements
Ability to travel as needed.
Occasionally lifts up to 25 pounds.
Prolonged periods of sitting at a desk and working on a computer.
Pay Range
$22.55/hr – $27.00/hr
Compensation & Benefits
The compensation for this position may vary depending on factors such as location, skills, and experience. The package may also include incentive and bonus opportunities. Inspira provides industry‑leading benefits, including healthcare, 401(k) savings plan, company holidays, paid time off, parental leave, and an employee assistance program.
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Remote candidates may apply from the following states:
AL, AZ, FL, GA, IA, IL, IN, MI, MN, MO, NC, NE, PA, SC, TN, TX, UT, VA and WV. Remote status and role locations are subject to change. Relocation is not provided. Employees within a 90‑minute radius of our Oak Brook, IL headquarters must adhere to the company’s in‑office work guidelines of a minimum of 4 days per month from 10 am to 2 pm (one of the 4 days must be a Monday or Friday). This requirement does not apply to support specialist positions.
Job Summary & Responsibilities
The Marketing Event Operations Coordinator reports to the Sr. Director, Events + Experiences in Marketing. This role coordinates logistics and event activation for all lines of business, including virtual, hybrid, and on‑site events. The coordinator ensures flawless event activations while building scalable systems, processes, and tools that enable the team to operate efficiently and consistently across all event types.
Execute the organization’s conference and events calendar, ensuring optimal corporate brand presence and meeting sales and lead‑generation goals.
Create and deliver the project plan for each event, covering pre‑ and post‑event deliverables, tactics, timelines, and measurable results.
Serve as the point of contact for set‑up, troubleshooting, and breakdown during events.
Track event budgets and ensure expenses stay within allocated limits.
Develop and document standard operating procedures (SOPs) for all event types.
Create and maintain centralized project management systems.
Align with marketing and sales teams to deliver quantitative and qualitative report updates and dashboards on conferences and events.
Manage the events experience digital platform vendor relationship.
Identify efficiencies and implement best practices for conference execution, audience alignment, lead‑generation campaigns, speaker planning, collateral, website and registration, and attendee experience improvements.
Manage outside vendor relationships and internal partnerships for administrative needs, event logistics, and shipping materials.
Work closely with the marketing team to ensure successful event administration and logistics before, during, and after events.
Manage budget and internal approval processes, including cross‑functional approvals when required.
Preferred Qualifications
Education & Experience
3–5 years of experience in event planning, sales and marketing, project management, or comparable experience.
Bachelor’s degree in communications, marketing, or business preferred.
Skills & Abilities
Familiarity with AI tools and platforms for organizing, scaling, managing, and optimizing corporate event performance.
Ability to proactively analyze, problem‑solve, and make quick, sound decisions.
Attention to detail and quality assurance.
Strong verbal and written communication skills.
Affinity for accuracy and efficiency.
Proficiency in Microsoft Word, Outlook, PowerPoint, and Teams.
Ability to prioritize and multitask.
Strong collaboration and project‑management skills.
Experience with Salesforce CRM, preferred.
Other Requirements
Ability to travel as needed.
Occasionally lifts up to 25 pounds.
Prolonged periods of sitting at a desk and working on a computer.
Pay Range
$22.55/hr – $27.00/hr
Compensation & Benefits
The compensation for this position may vary depending on factors such as location, skills, and experience. The package may also include incentive and bonus opportunities. Inspira provides industry‑leading benefits, including healthcare, 401(k) savings plan, company holidays, paid time off, parental leave, and an employee assistance program.
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