Billing Specialist-Generator Sales
Peterson Holding Company, Hillsboro, OR, United States
Generator Sales Billing Specialist
Peterson Power Systems has a need for a Generator Sales Billing Specialist at our Hillsboro, OR location.
The Billing Specialist manages the full billing process by preparing accurate invoices, maintaining client accounts, and updating charges and payments. This role verifies billing data for accuracy, handles customer inquiries to resolve discrepancies promptly, identifies and implements process improvements to increase efficiency, and ensures accurate, organized, and consistent record keeping of all billing activities.
Essential Job Functions:
Generate and issue accurate invoices for generator sales, installation, and maintenance services to data center clients.
Review sales contracts, purchase orders, and service agreements to ensure billing aligns with negotiated terms.
Track project milestones and coordinate with sales and operations teams to ensure timely billing.
Monitor accounts receivable and follow up on outstanding balances.
Reconcile billing discrepancies and resolve clients' billing-related inquiries professionally.
Maintain detailed billing records and customer account data in enterprise resource planning (ERP) systems.
Support internal and external audits with required documentation.
Ensure compliance with company billing policies, industry billing standards, and client-specific billing requirements.
Use electronic billing system to approve and code vendor invoices.
Maintain client accounts; update charges, payments, and overages; and track account balances.
Identify and implement process improvements to enhance efficiency and accuracy in the billing process.
Collaborate with Accounting department on sales promotions, inventory documentation, and vendor cost calculations.
Collaborate with Credit department on unpaid invoices and ensure alignment between customer account data and resale documentation.
Assist with month-end close processes, including revenue recognition.
Assist with ordering equipment and other sales coordination functions as directed.
Maintain punctual, regular, and predictable attendance.
Qualifications:
Bachelor's degree in Accounting, Finance, or other closely related field and a minimum of three (3) years of directly related experience in billing and/or accounting, preferably in a heavy industrial or business-to-business (B2B) environment; or an equivalent combination of education and work experience.
Proficiency in accounting software and Microsoft Excel
Strong attention to detail and organizational skills
Excellent communication and customer service skills
Ability to manage multiple priorities and meet deadlines in a dynamic environment
Familiarity with generator sales, service contracts, or construction billing is highly preferred
Experience with ERP systems and CRM platforms is preferred
Knowledge of project-based billing and revenue recognition is preferred
Understanding of data center industry billing practices is preferred
Familiarity with tax implications related to equipment sales and services is preferred
Peterson Power Systems, Inc. is committed to equal employment opportunity and affirmative action. Minorities, females, veterans, and individuals with disabilities are encouraged to apply. A drug screen and background check is required.
Peterson Power Systems has a need for a Generator Sales Billing Specialist at our Hillsboro, OR location.
The Billing Specialist manages the full billing process by preparing accurate invoices, maintaining client accounts, and updating charges and payments. This role verifies billing data for accuracy, handles customer inquiries to resolve discrepancies promptly, identifies and implements process improvements to increase efficiency, and ensures accurate, organized, and consistent record keeping of all billing activities.
Essential Job Functions:
Generate and issue accurate invoices for generator sales, installation, and maintenance services to data center clients.
Review sales contracts, purchase orders, and service agreements to ensure billing aligns with negotiated terms.
Track project milestones and coordinate with sales and operations teams to ensure timely billing.
Monitor accounts receivable and follow up on outstanding balances.
Reconcile billing discrepancies and resolve clients' billing-related inquiries professionally.
Maintain detailed billing records and customer account data in enterprise resource planning (ERP) systems.
Support internal and external audits with required documentation.
Ensure compliance with company billing policies, industry billing standards, and client-specific billing requirements.
Use electronic billing system to approve and code vendor invoices.
Maintain client accounts; update charges, payments, and overages; and track account balances.
Identify and implement process improvements to enhance efficiency and accuracy in the billing process.
Collaborate with Accounting department on sales promotions, inventory documentation, and vendor cost calculations.
Collaborate with Credit department on unpaid invoices and ensure alignment between customer account data and resale documentation.
Assist with month-end close processes, including revenue recognition.
Assist with ordering equipment and other sales coordination functions as directed.
Maintain punctual, regular, and predictable attendance.
Qualifications:
Bachelor's degree in Accounting, Finance, or other closely related field and a minimum of three (3) years of directly related experience in billing and/or accounting, preferably in a heavy industrial or business-to-business (B2B) environment; or an equivalent combination of education and work experience.
Proficiency in accounting software and Microsoft Excel
Strong attention to detail and organizational skills
Excellent communication and customer service skills
Ability to manage multiple priorities and meet deadlines in a dynamic environment
Familiarity with generator sales, service contracts, or construction billing is highly preferred
Experience with ERP systems and CRM platforms is preferred
Knowledge of project-based billing and revenue recognition is preferred
Understanding of data center industry billing practices is preferred
Familiarity with tax implications related to equipment sales and services is preferred
Peterson Power Systems, Inc. is committed to equal employment opportunity and affirmative action. Minorities, females, veterans, and individuals with disabilities are encouraged to apply. A drug screen and background check is required.