Finance & Grants Specialist Job at Boys & Girls Clubs of St. Lucie County in For
Boys & Girls Clubs of St. Lucie County, Fort Pierce, FL, United States
Finance and Grants Specialist
Salary: $22-25 per hour
Hours: 40 hours per week; Non-Exempt
Benefits: Benefits package includes Medical, Dental, Vision, 401 (k) Plan, and more.
Reports to: Finance Manager
Location: 607 N. 7th St., Ft. Pierce, FL 34950
Job Purpose
Boys & Girls Clubs of St. Lucie County takes changing the lives of youth to heart. We go above and beyond to ensure that every youth who walks through our doors has a world-class club experience that provides them with the opportunity for a GREAT FUTURE!
The basic functions of the Finance and Grant Specialist are to process the day-to-day grant and accounting tasks. This position involves processing daily financial tasks and providing analytical support for reporting purposes. These efforts are essential for guiding management in making informed business decisions aimed at achieving key objectives on a weekly, quarterly, and monthly basis.
Duties & Responsibilities
The duties and responsibilities are, but not limited to:
Accounts Payable:
Process incoming mail concerning billing and invoicing
Review, code, and process vendor invoices and expense reports for accuracy and proper authorization
Credit card reconciliation, receipt tracking, and weekly check runs
Reconcile vendor statements and resolve discrepancies or billing issues
Maintain organized and up-to-date A/P records and documentation
Communicate effectively with vendors and internal departments regarding payment status
Accounts Receivable:
Depositing checks, recording deposit entries, and preparing invoices promptly
Post incoming payments to appropriate customer accounts and monitor accounts for overdue balances
Maintain detailed records of customer interactions and payment arrangements
Generate and distribute regular aging reports to management
General Finance:
Assist with monthly and year-end account closing
Performs general ledger account analysis
Coordinates and prepares for audits
Balance accounts by reconciling entries in a timely fashion
Maintain historical records
Grant Administration:
Running monthly/quarterly grant reporting, time card computation
Bills and submits paperwork for reimbursement promptly
Ensures proper documentation is collected to demonstrate compliance with grantors
The grant administrator is the contact for Ops, the grant writer, and Finance
Independently able to provide a variety of administrative guidance and grant-related
Developing complex grant submissions and performing budget forecasting
Performs grant closeout functions such as reconciliations and financial status reports
Manages and supports the grant requirements and implementation for the organization
Assist with preparing and submitting reports, invoices, including quarterly reports by required/established deadlines, including revenue and expenditure reporting
Receives, reviews, prepares, and/or submits a variety of documents such as requisitions, grant requests, reports, reimbursement requests, budget documents, professional journals, correspondence, etc.
Copying, scanning, filing, and obtaining signatures for various grant programs
Finds any potential inconsistencies and resolves them promptly
Other Duties & Responsibilities:
Actively participate in mandatory Club training and All Staff meetings
Occasionally, may be required to work special events promoted by the organization
Support other projects as needed
Work closely with the Finance Manager and Comptroller
Complete any additional assignments as requested by Management
Qualifications
Background Screening
Must submit to and pass Level 2 background screening through the Florida Department of Children & Families.
Must pass pre-employment drug test
Certifications
Current CPR/First Aid certification preferred.
Education / Experience
Associate Degree, two or more years of accounting or finance experience, or equivalent combination of education and experience, preferably in a non-profit environment.
Sage Software experience is desired
Skills/Knowledge
Working experience in accounts payable, accounts receivable, & G/L
Proficiency with Excel
Sage Intacct knowledge desired
Strong attention to detail
Strong organizational and analytical skills
Ability to manage multiple projects simultaneously
Ability to calculate figures and amounts, such as discounts, interest, and percentages
Strong oral and written communication skills
Self-starter with the ability to work in a fast-paced environment with critical deadlines
Ability to interact with all levels of management and team members
Proficiency with Microsoft Office Applications
Ability to consistently meet all deadlines
Travel: Some travel may be required for training and/or other business purposes.
Working Conditions
Our offices, neighborhood clubhouses, and school-based clubs are fast-paced work environments and are strategically located in areas of St. Lucie County where youth need us most. Based on the organization's needs, flexibility to work different schedules and work in different locations in St. Lucie County is required due to changing business demands. General office conditions are the standard work environment (standing, sitting, and walking Boys & Girls Clubs of St. Lucie County is an equal opportunity employer and a smoke, drug, and alcohol-free workplace.
Physical Demands:
The usual and customary methods of performing the job's functions require the following demands: some lifting, carrying, pushing and/or pulling, stooping/kneeling, reaching with hands and arms, and finger dexterity.
This position requires extended talking, listening, sitting, walking, and standing; computer viewing, and keyboard entry. Regularly lifting up to 25 pounds.
Daily operation of personal motor vehicles relevant to carrying out job duties is required for this position.
Ability to think strategically and ability to sit for more than four hours per day.
Other
Consistent and reliable transportation is required for this position
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time with or without notice.
Salary: $22-25 per hour
Hours: 40 hours per week; Non-Exempt
Benefits: Benefits package includes Medical, Dental, Vision, 401 (k) Plan, and more.
Reports to: Finance Manager
Location: 607 N. 7th St., Ft. Pierce, FL 34950
Job Purpose
Boys & Girls Clubs of St. Lucie County takes changing the lives of youth to heart. We go above and beyond to ensure that every youth who walks through our doors has a world-class club experience that provides them with the opportunity for a GREAT FUTURE!
The basic functions of the Finance and Grant Specialist are to process the day-to-day grant and accounting tasks. This position involves processing daily financial tasks and providing analytical support for reporting purposes. These efforts are essential for guiding management in making informed business decisions aimed at achieving key objectives on a weekly, quarterly, and monthly basis.
Duties & Responsibilities
The duties and responsibilities are, but not limited to:
Accounts Payable:
Process incoming mail concerning billing and invoicing
Review, code, and process vendor invoices and expense reports for accuracy and proper authorization
Credit card reconciliation, receipt tracking, and weekly check runs
Reconcile vendor statements and resolve discrepancies or billing issues
Maintain organized and up-to-date A/P records and documentation
Communicate effectively with vendors and internal departments regarding payment status
Accounts Receivable:
Depositing checks, recording deposit entries, and preparing invoices promptly
Post incoming payments to appropriate customer accounts and monitor accounts for overdue balances
Maintain detailed records of customer interactions and payment arrangements
Generate and distribute regular aging reports to management
General Finance:
Assist with monthly and year-end account closing
Performs general ledger account analysis
Coordinates and prepares for audits
Balance accounts by reconciling entries in a timely fashion
Maintain historical records
Grant Administration:
Running monthly/quarterly grant reporting, time card computation
Bills and submits paperwork for reimbursement promptly
Ensures proper documentation is collected to demonstrate compliance with grantors
The grant administrator is the contact for Ops, the grant writer, and Finance
Independently able to provide a variety of administrative guidance and grant-related
Developing complex grant submissions and performing budget forecasting
Performs grant closeout functions such as reconciliations and financial status reports
Manages and supports the grant requirements and implementation for the organization
Assist with preparing and submitting reports, invoices, including quarterly reports by required/established deadlines, including revenue and expenditure reporting
Receives, reviews, prepares, and/or submits a variety of documents such as requisitions, grant requests, reports, reimbursement requests, budget documents, professional journals, correspondence, etc.
Copying, scanning, filing, and obtaining signatures for various grant programs
Finds any potential inconsistencies and resolves them promptly
Other Duties & Responsibilities:
Actively participate in mandatory Club training and All Staff meetings
Occasionally, may be required to work special events promoted by the organization
Support other projects as needed
Work closely with the Finance Manager and Comptroller
Complete any additional assignments as requested by Management
Qualifications
Background Screening
Must submit to and pass Level 2 background screening through the Florida Department of Children & Families.
Must pass pre-employment drug test
Certifications
Current CPR/First Aid certification preferred.
Education / Experience
Associate Degree, two or more years of accounting or finance experience, or equivalent combination of education and experience, preferably in a non-profit environment.
Sage Software experience is desired
Skills/Knowledge
Working experience in accounts payable, accounts receivable, & G/L
Proficiency with Excel
Sage Intacct knowledge desired
Strong attention to detail
Strong organizational and analytical skills
Ability to manage multiple projects simultaneously
Ability to calculate figures and amounts, such as discounts, interest, and percentages
Strong oral and written communication skills
Self-starter with the ability to work in a fast-paced environment with critical deadlines
Ability to interact with all levels of management and team members
Proficiency with Microsoft Office Applications
Ability to consistently meet all deadlines
Travel: Some travel may be required for training and/or other business purposes.
Working Conditions
Our offices, neighborhood clubhouses, and school-based clubs are fast-paced work environments and are strategically located in areas of St. Lucie County where youth need us most. Based on the organization's needs, flexibility to work different schedules and work in different locations in St. Lucie County is required due to changing business demands. General office conditions are the standard work environment (standing, sitting, and walking Boys & Girls Clubs of St. Lucie County is an equal opportunity employer and a smoke, drug, and alcohol-free workplace.
Physical Demands:
The usual and customary methods of performing the job's functions require the following demands: some lifting, carrying, pushing and/or pulling, stooping/kneeling, reaching with hands and arms, and finger dexterity.
This position requires extended talking, listening, sitting, walking, and standing; computer viewing, and keyboard entry. Regularly lifting up to 25 pounds.
Daily operation of personal motor vehicles relevant to carrying out job duties is required for this position.
Ability to think strategically and ability to sit for more than four hours per day.
Other
Consistent and reliable transportation is required for this position
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time with or without notice.