School of the Art Institute of Chicago is hiring: Senior Development Coordinator
School of the Art Institute of Chicago, Chicago, IL, United States
Lakeview Building -SAIC
116 S Michigan Ave
Chicago, IL 60603, USA
Lakeview Building -SAIC
116 S Michigan Ave
Chicago, IL 60603, USA
For more than 150 years, the School of the Art Institute of Chicago (SAIC) has been a leader in educating the world’s most influential artists, designers and scholars. Located in downtown Chicago with a fine arts graduate program consistently ranking among the top four graduate fine arts programs in the nation by U.S. News and World Report, SAIC provides an interdisciplinary approach to art and design as well as world‑class resources, including the Art Institute of Chicago Museum, on‑campus galleries and state‑of‑the‑art facilities. SAIC’s undergraduate, graduate and post‑baccalaureate students have the freedom to take risks and create the bold ideas that transform Chicago and the world—as seen through notable alumni and faculty such as Michelle Grabner, David Sedaris, Elizabeth Murray, Richard Hunt, Georgia O’Keeffe, Cynthia Rowley, Nick Cave, and LeRoy Neiman.
Please click on the links below to view our competitive, comprehensive benefits package:
Hiring Range: $50,000-$60,913
The expected hiring range is an estimated amount for positions based on the grade. Final offers are based on various factors, including skill set, experience, qualifications and other job‑related reasons.
The Advancement Office at the School of the Art Institute of Chicago (SAIC) plays a vital role in supporting the school’s mission to educate and empower the world’s most influential artists, designers, and scholars. Advancement partners strategically with internal and external stakeholders to build enduring relationships, secure philanthropic support, and steward resources that enhance the student experience, fuel academic excellence, and strengthen SAIC’s impact locally and globally.
The team leads a broad range of activities including fundraising, major and planned giving, advancement services and operations, alumni engagement, and donor relations. By leveraging best‑in‑class systems, data insights, and creative engagement strategies, Advancement ensures that SAIC can continue to provide world‑class resources — from faculty support and scholarship funding to state‑of‑the‑art facilities and innovative programs. Collaboration across departments, thoughtful stewardship, and a commitment to community and creativity are at the heart of the office’s work.
Position Summary
The Senior Development Coordinator supports the Office of Advancement in fundraising and engagement activities, reporting to the Vice President of Advancement. Facilitates alignment of leadership priorities in service of advancement initiatives with a focus on developing meeting strategies, donor interactions, and operational support. Manages VP's schedule, communication, and liaison duties while ensuring efficient office operations. The role will interact closely with the Office of the President, Office of the Provost and Office of Marketing and Communications to coordinate donor strategies and support special projects and events. This role plays a pivotal part in advancing the Office of Advancement's goals by ensuring streamlined operations, effective communication, and strategic support for the VP and department efforts.
Responsibilities
Collaborates with the Advancement Leadership Team to develop presidential strategies, preparing agendas, engagement materials, and comprehensive reports for the Vice President, President, and leadership team to support effective meetings.
Drafts, edits, and proofreads correspondence at the direction of the vice president.
Serves as the liaison between the office of the president and the office of advancement on presidential priorities, as well as strategic advancement projects.
Coordinates VP travel arrangements, expenses, and briefings for donor visits, managing both internal and external follow‑up.
Coordinates presidential travel itineraries in alignment with VP and leadership team, ensuring streamlined strategy.
Coordinates regular meetings between the president's office and office of advancement.
Assists VP's fundraising endeavors by tracking portfolio, proposals, and activity using the Raiser's Edge database.
Maintains VP's calendar, organizes meetings, and oversees logistical arrangements. Independently makes schedule changes in the vice president's calendar as needed to facilitate a more efficient flow of work.
Acts as on‑site coordinator for freelance grant writer.
Schedules and runs Office of Advancement meetings, organizing strategy around agenda, takes meeting notes.
Maintains office wiki page ensuring documentation of processes from all areas of the department.
Manages orders for office supplies in the OA department, addresses operational inquiries, and manages work orders.
Oversee payments of invoices, approval of contracts, and management of professional memberships.
Monitors OA budget to ensure financial compliance and effective resource allocation.
Reviews budget numbers and alerts the VP to any anomalies.
Serves as the primary point of contact for VP-related inquiries, demonstrating sound judgment and discretion.
Manages OA staff paid time off tracking and reporting to ensure accurate records.
Performs additional duties as assigned to contribute to the overall team success.
Qualifications
Bachelor Degree, or equivalent experience
Minimum of three years’ experience in an administrative role. Experience in administrative support within a dynamic professional environment, preferably in a fundraising/development office.
Ability to interface with executives within the organization, clearly articulate the needs and initiatives of the office of advancement, and partner effectively with senior leadership to advance projects.
Exceptional organizational and problem‑solving skills and the ability to prioritize and manage several projects efficiently.
Professional written and interpersonal skills are required.
High level of professionalism and confidentiality.
Proficiency in office software and databases; prior experience with Raiser's Edge or another fundraising database preferred.
Ability to anticipate needs and offer effective solutions.
Capacity to think strategically as well as creatively.
Experience managing finances/budget preferred, and working collaboratively and efficiently toward financial objectives.
Application Instructions
Please submit your resume and cover letter to be considered for this position.
Union
This position is part of a bargaining unit represented by AFSCME Council 31.
Accessibility
If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you will find the contact information to request the appropriate accommodation by visiting the following page:
The Art Institute of Chicago is an Equal Opportunity Employer that recruits, hires and promotes qualified individuals compliant with federal and state laws. If reasonable accommodation is needed to participate in the job application or interview process, please contact the Department of Human Resources at apply_help@artic.edu.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr
In Summary: The Advancement Office at the School of the Art Institute of Chicago (SAIC) plays a vital role in supporting the school's mission to educate and empower the world’s most influential artists, designers and scholars . The Senior Development Coordinator supports the Office of Advancement in fundraising and engagement activities . The team leads a broad range of activities including fundraising, major and planned giving, advancement services and operations .
En Español: La Escuela del Instituto de Arte de Chicago (SAIC) ha sido líder en la educación de los artistas, diseñadores y académicos más influyentes del mundo durante más de 150 años. Situada en el centro de Chicago con un programa de posgrado en bellas artes que se clasifica consistentemente entre los cuatro mejores programas graduados en Bellas Artes de la nación por U.S. News and World Report, SAIC ofrece un enfoque interdisciplinario al arte y diseño así como recursos de clase mundial, incluido el Art Institute of Chicago Museum, galerías on-campus e instalaciones estatales. Los beneficios de pregrado, postgrado y post-baccalao de SAIC crean las oportunidades para asumir riesgos y reclutar posiciones notables basadas en una variedad competitiva de ideas que pueden transformar a los ex alumnos de la facultad y al mundo según lo visto por US News & World Report. Las ofertas finales se basan en varios factores, incluidos el conjunto de habilidades, la experiencia, las calificaciones y otras razones relacionadas con el trabajo. La Oficina de Avance del Instituto de Arte de Chicago (SAIC) desempeña un papel vital para apoyar la misión de la escuela de educar y empoderar a los artistas, diseñadores y académicos más influyentes del mundo. Advance colabora estratégicamente con partes interesadas internas y externas para construir relaciones duraderas, asegurar apoyo filantrópico y gestionar recursos que mejoran la experiencia estudiantil, alimenten la excelencia académica y fortalecen el impacto de SAIC a nivel local y mundial. El equipo lidera una amplia gama de actividades incluyendo recaudación de fondos, servicios importantes y planificados, operaciones y avances, capacitación de alumnos y relaciones. Al aprovechar los mejores sistemas de participación de donantes, conocimientos sobre datos y estrategias creativas de capacitaciones, la Oficina Advance garantiza que la SAIC pueda continuar trabajando e involucrarse en proyectos innovadores desde la oficina del presidente hasta la creación de programas de asesoría y apoyo al desarrollo, así como la colaboración entre los profesores de alto rango y los departamentos de la comunidad, la coordinación de estudios y las capacidades del profesorado. Facilitará la alineación de las prioridades del liderazgo en el servicio de iniciativas de avance con un enfoque en desarrollar estrategias de reuniones, interacciones con donantes y apoyo operativo. Gerenciará el horario, comunicación y tareas de enlace del VP mientras se asegura una operación eficiente de la oficina. El papel interactuará estrechamente con la Oficina del Presidente, la Oficina del Provost y la Oficio de Marketing y Comunicaciones para coordinar las estratégias de los donantes, así como apoyar proyectos y eventos especiales. Esta función desempeña un papel fundamental en el avance de los objetivos de la Oficina del Avance asegurando operaciones racionalizadas, comunicación efectiva y apoyo estratégico para las iniciativas del VP y departamento. Responsabilidades Colabora con el Equipo de Liderazgo del Advance para desarrollar estrategias presidenciales, preparar agendas, materiales de compromiso e informes completos para el Vicepresidente, Presidente y equipo de liderazgo para apoyar reuniones efectivas. El vicepresidente realiza cambios de horario en el calendario del departamento independientemente según sea necesario para facilitar un flujo más eficiente de trabajo. Actúa como coordinador in situ para los escritores de subvenciones freelance. Ordenan y ejecutan reuniones de la Oficina de Avances, organizan estrategias alrededor de la agenda, toman notas de las reuniones. Mantiene una página wiki de oficina que asegura documentación de procesos de todas las áreas del departamento. Geren pedidos de suministros de oficinas en el Departamento de OA, abordan consultas operativas y administran órdenes de trabajo . Supervisa pagos de facturas, aprobación de contratos y gestión de membresías profesionales. Monitorea el presupuesto de OAs para garantizar una asignación efectiva de recursos financieros y administrativos. Revisa el presupuesto y alerta a los VP sobre cualquier anomalía. Sirve como punto principal de contacto para las solicitudes relacionadas con VP, demostrando buen juicio y discreción. Experiencia en apoyo administrativo dentro de un entorno profesional dinámico, preferiblemente en una oficina de recaudación/desarrollo. Capacidad para interactuar con los ejecutivos dentro de la organización, articular claramente las necesidades e iniciativas de la oficina del avance y asociarse eficazmente con el liderazgo superior para avanzar en proyectos. Habilidades organizacionales excepcionales y de resolución de problemas y la capacidad de priorizar y gestionar varios proyectos eficientemente. Se requieren habilidades profesionales escritas e interpersonales. Un alto nivel de profesionalismo e confidencialidad. Proficiencia en software y bases de datos de oficina; experiencia previa con Raiser's Edge u otra base de información de financiación preferida. Si se requiere una adaptación razonable para participar en el proceso de solicitud o entrevista, póngase en contacto con el Departamento de Recursos Humanos en apply_help@artic.edu. Empleador de Igualdad de Oportunidades Este empleador está obligado a notificar a todos los solicitantes sus derechos según las leyes federales de empleo. Para obtener más información, consulte la nota Know Your Rights del Departamento de Trabajo #J-18808-Ljbffr .
116 S Michigan Ave
Chicago, IL 60603, USA
Lakeview Building -SAIC
116 S Michigan Ave
Chicago, IL 60603, USA
For more than 150 years, the School of the Art Institute of Chicago (SAIC) has been a leader in educating the world’s most influential artists, designers and scholars. Located in downtown Chicago with a fine arts graduate program consistently ranking among the top four graduate fine arts programs in the nation by U.S. News and World Report, SAIC provides an interdisciplinary approach to art and design as well as world‑class resources, including the Art Institute of Chicago Museum, on‑campus galleries and state‑of‑the‑art facilities. SAIC’s undergraduate, graduate and post‑baccalaureate students have the freedom to take risks and create the bold ideas that transform Chicago and the world—as seen through notable alumni and faculty such as Michelle Grabner, David Sedaris, Elizabeth Murray, Richard Hunt, Georgia O’Keeffe, Cynthia Rowley, Nick Cave, and LeRoy Neiman.
Please click on the links below to view our competitive, comprehensive benefits package:
Hiring Range: $50,000-$60,913
The expected hiring range is an estimated amount for positions based on the grade. Final offers are based on various factors, including skill set, experience, qualifications and other job‑related reasons.
The Advancement Office at the School of the Art Institute of Chicago (SAIC) plays a vital role in supporting the school’s mission to educate and empower the world’s most influential artists, designers, and scholars. Advancement partners strategically with internal and external stakeholders to build enduring relationships, secure philanthropic support, and steward resources that enhance the student experience, fuel academic excellence, and strengthen SAIC’s impact locally and globally.
The team leads a broad range of activities including fundraising, major and planned giving, advancement services and operations, alumni engagement, and donor relations. By leveraging best‑in‑class systems, data insights, and creative engagement strategies, Advancement ensures that SAIC can continue to provide world‑class resources — from faculty support and scholarship funding to state‑of‑the‑art facilities and innovative programs. Collaboration across departments, thoughtful stewardship, and a commitment to community and creativity are at the heart of the office’s work.
Position Summary
The Senior Development Coordinator supports the Office of Advancement in fundraising and engagement activities, reporting to the Vice President of Advancement. Facilitates alignment of leadership priorities in service of advancement initiatives with a focus on developing meeting strategies, donor interactions, and operational support. Manages VP's schedule, communication, and liaison duties while ensuring efficient office operations. The role will interact closely with the Office of the President, Office of the Provost and Office of Marketing and Communications to coordinate donor strategies and support special projects and events. This role plays a pivotal part in advancing the Office of Advancement's goals by ensuring streamlined operations, effective communication, and strategic support for the VP and department efforts.
Responsibilities
Collaborates with the Advancement Leadership Team to develop presidential strategies, preparing agendas, engagement materials, and comprehensive reports for the Vice President, President, and leadership team to support effective meetings.
Drafts, edits, and proofreads correspondence at the direction of the vice president.
Serves as the liaison between the office of the president and the office of advancement on presidential priorities, as well as strategic advancement projects.
Coordinates VP travel arrangements, expenses, and briefings for donor visits, managing both internal and external follow‑up.
Coordinates presidential travel itineraries in alignment with VP and leadership team, ensuring streamlined strategy.
Coordinates regular meetings between the president's office and office of advancement.
Assists VP's fundraising endeavors by tracking portfolio, proposals, and activity using the Raiser's Edge database.
Maintains VP's calendar, organizes meetings, and oversees logistical arrangements. Independently makes schedule changes in the vice president's calendar as needed to facilitate a more efficient flow of work.
Acts as on‑site coordinator for freelance grant writer.
Schedules and runs Office of Advancement meetings, organizing strategy around agenda, takes meeting notes.
Maintains office wiki page ensuring documentation of processes from all areas of the department.
Manages orders for office supplies in the OA department, addresses operational inquiries, and manages work orders.
Oversee payments of invoices, approval of contracts, and management of professional memberships.
Monitors OA budget to ensure financial compliance and effective resource allocation.
Reviews budget numbers and alerts the VP to any anomalies.
Serves as the primary point of contact for VP-related inquiries, demonstrating sound judgment and discretion.
Manages OA staff paid time off tracking and reporting to ensure accurate records.
Performs additional duties as assigned to contribute to the overall team success.
Qualifications
Bachelor Degree, or equivalent experience
Minimum of three years’ experience in an administrative role. Experience in administrative support within a dynamic professional environment, preferably in a fundraising/development office.
Ability to interface with executives within the organization, clearly articulate the needs and initiatives of the office of advancement, and partner effectively with senior leadership to advance projects.
Exceptional organizational and problem‑solving skills and the ability to prioritize and manage several projects efficiently.
Professional written and interpersonal skills are required.
High level of professionalism and confidentiality.
Proficiency in office software and databases; prior experience with Raiser's Edge or another fundraising database preferred.
Ability to anticipate needs and offer effective solutions.
Capacity to think strategically as well as creatively.
Experience managing finances/budget preferred, and working collaboratively and efficiently toward financial objectives.
Application Instructions
Please submit your resume and cover letter to be considered for this position.
Union
This position is part of a bargaining unit represented by AFSCME Council 31.
Accessibility
If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you will find the contact information to request the appropriate accommodation by visiting the following page:
The Art Institute of Chicago is an Equal Opportunity Employer that recruits, hires and promotes qualified individuals compliant with federal and state laws. If reasonable accommodation is needed to participate in the job application or interview process, please contact the Department of Human Resources at apply_help@artic.edu.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr
In Summary: The Advancement Office at the School of the Art Institute of Chicago (SAIC) plays a vital role in supporting the school's mission to educate and empower the world’s most influential artists, designers and scholars . The Senior Development Coordinator supports the Office of Advancement in fundraising and engagement activities . The team leads a broad range of activities including fundraising, major and planned giving, advancement services and operations .
En Español: La Escuela del Instituto de Arte de Chicago (SAIC) ha sido líder en la educación de los artistas, diseñadores y académicos más influyentes del mundo durante más de 150 años. Situada en el centro de Chicago con un programa de posgrado en bellas artes que se clasifica consistentemente entre los cuatro mejores programas graduados en Bellas Artes de la nación por U.S. News and World Report, SAIC ofrece un enfoque interdisciplinario al arte y diseño así como recursos de clase mundial, incluido el Art Institute of Chicago Museum, galerías on-campus e instalaciones estatales. Los beneficios de pregrado, postgrado y post-baccalao de SAIC crean las oportunidades para asumir riesgos y reclutar posiciones notables basadas en una variedad competitiva de ideas que pueden transformar a los ex alumnos de la facultad y al mundo según lo visto por US News & World Report. Las ofertas finales se basan en varios factores, incluidos el conjunto de habilidades, la experiencia, las calificaciones y otras razones relacionadas con el trabajo. La Oficina de Avance del Instituto de Arte de Chicago (SAIC) desempeña un papel vital para apoyar la misión de la escuela de educar y empoderar a los artistas, diseñadores y académicos más influyentes del mundo. Advance colabora estratégicamente con partes interesadas internas y externas para construir relaciones duraderas, asegurar apoyo filantrópico y gestionar recursos que mejoran la experiencia estudiantil, alimenten la excelencia académica y fortalecen el impacto de SAIC a nivel local y mundial. El equipo lidera una amplia gama de actividades incluyendo recaudación de fondos, servicios importantes y planificados, operaciones y avances, capacitación de alumnos y relaciones. Al aprovechar los mejores sistemas de participación de donantes, conocimientos sobre datos y estrategias creativas de capacitaciones, la Oficina Advance garantiza que la SAIC pueda continuar trabajando e involucrarse en proyectos innovadores desde la oficina del presidente hasta la creación de programas de asesoría y apoyo al desarrollo, así como la colaboración entre los profesores de alto rango y los departamentos de la comunidad, la coordinación de estudios y las capacidades del profesorado. Facilitará la alineación de las prioridades del liderazgo en el servicio de iniciativas de avance con un enfoque en desarrollar estrategias de reuniones, interacciones con donantes y apoyo operativo. Gerenciará el horario, comunicación y tareas de enlace del VP mientras se asegura una operación eficiente de la oficina. El papel interactuará estrechamente con la Oficina del Presidente, la Oficina del Provost y la Oficio de Marketing y Comunicaciones para coordinar las estratégias de los donantes, así como apoyar proyectos y eventos especiales. Esta función desempeña un papel fundamental en el avance de los objetivos de la Oficina del Avance asegurando operaciones racionalizadas, comunicación efectiva y apoyo estratégico para las iniciativas del VP y departamento. Responsabilidades Colabora con el Equipo de Liderazgo del Advance para desarrollar estrategias presidenciales, preparar agendas, materiales de compromiso e informes completos para el Vicepresidente, Presidente y equipo de liderazgo para apoyar reuniones efectivas. El vicepresidente realiza cambios de horario en el calendario del departamento independientemente según sea necesario para facilitar un flujo más eficiente de trabajo. Actúa como coordinador in situ para los escritores de subvenciones freelance. Ordenan y ejecutan reuniones de la Oficina de Avances, organizan estrategias alrededor de la agenda, toman notas de las reuniones. Mantiene una página wiki de oficina que asegura documentación de procesos de todas las áreas del departamento. Geren pedidos de suministros de oficinas en el Departamento de OA, abordan consultas operativas y administran órdenes de trabajo . Supervisa pagos de facturas, aprobación de contratos y gestión de membresías profesionales. Monitorea el presupuesto de OAs para garantizar una asignación efectiva de recursos financieros y administrativos. Revisa el presupuesto y alerta a los VP sobre cualquier anomalía. Sirve como punto principal de contacto para las solicitudes relacionadas con VP, demostrando buen juicio y discreción. Experiencia en apoyo administrativo dentro de un entorno profesional dinámico, preferiblemente en una oficina de recaudación/desarrollo. Capacidad para interactuar con los ejecutivos dentro de la organización, articular claramente las necesidades e iniciativas de la oficina del avance y asociarse eficazmente con el liderazgo superior para avanzar en proyectos. Habilidades organizacionales excepcionales y de resolución de problemas y la capacidad de priorizar y gestionar varios proyectos eficientemente. Se requieren habilidades profesionales escritas e interpersonales. Un alto nivel de profesionalismo e confidencialidad. Proficiencia en software y bases de datos de oficina; experiencia previa con Raiser's Edge u otra base de información de financiación preferida. Si se requiere una adaptación razonable para participar en el proceso de solicitud o entrevista, póngase en contacto con el Departamento de Recursos Humanos en apply_help@artic.edu. Empleador de Igualdad de Oportunidades Este empleador está obligado a notificar a todos los solicitantes sus derechos según las leyes federales de empleo. Para obtener más información, consulte la nota Know Your Rights del Departamento de Trabajo #J-18808-Ljbffr .