Business Office Secretary
Joshua Isd, Joshua, TX, United States
Business Office Secretary
Perform district bookkeeping and purchasing tasks and provide administrative support to the Chief Financial Officer and other business office staff.
Qualifications:
High school diploma or GED
Strong organizational, communication, public relations, and interpersonal skills
Proficiency in all Microsoft Office products and all standard office equipment
Ability to work independently and utilize effective judgment
Ability to communicate effectively both orally and in writing
Experience Secretarial experience, preferably in public education
Campus bookkeeping and/or accounting related experience preferred
Major Responsibilities and Duties:
Finance, Accounting, and Purchasing
Review new vendor requests, verify vendor documentation, and enter data into the ERP system accurately.
Assist in maintaining and updating the vendor master file in the ERP system and public vendor list.
Assist in completion of departmental and district wide requisitions and payment authorizations.
Process PO printing and distribution, including submitting e-commerce and co-operative orders.
Assist purchasing with district inventory
Maintain district credit cards, authorization forms, and check in/out log for the credit cards
Maintain online accounts and access monthly invoices and statements for processing.
Assist accounts payable with year-end 1099 processing.
Receive, review, route for approval, and log fundraiser applications.
Maintain online credit card payment system and support campuses and departments with item requests, inquiries and reports.
Prepare central office deposits and post cash receipts.
Review campus cash receipts and assist with posting.
Maintain, store, and destroy remote deposit checks per procedure.
Records, Reports, and Correspondence
Receive incoming calls, take reliable messages, and route to appropriate staff; handle questions and requests that fall within level of responsibility
Receive, sort, and distribute mail to appropriate personnel and campuses
Maintain physical and computerized departmental files
Prepare correspondence, memorandums, files, invoices, forms, reports, etc., for the business office
Assist with compiling pertinent data as needed when preparing various federal, state and local reports
Coordinate CFO calendar and schedule appointments and meetings
Monitors office supply stock to ensure sufficiency
Submit work orders for repairs or projects as directed.
Performs other duties and functions, as assigned
Supervisory Responsibilities: None
Equipment Used: Computer, printer, copier, fax, scanner, calculator, labeling machines, multi-line phone, and laminator.
Working Conditions: Work with frequent interruptions, maintain emotional control under stress and provide quality customer service to staff and the community.
THE JOSHUA INDEPENDENT SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER
Perform district bookkeeping and purchasing tasks and provide administrative support to the Chief Financial Officer and other business office staff.
Qualifications:
High school diploma or GED
Strong organizational, communication, public relations, and interpersonal skills
Proficiency in all Microsoft Office products and all standard office equipment
Ability to work independently and utilize effective judgment
Ability to communicate effectively both orally and in writing
Experience Secretarial experience, preferably in public education
Campus bookkeeping and/or accounting related experience preferred
Major Responsibilities and Duties:
Finance, Accounting, and Purchasing
Review new vendor requests, verify vendor documentation, and enter data into the ERP system accurately.
Assist in maintaining and updating the vendor master file in the ERP system and public vendor list.
Assist in completion of departmental and district wide requisitions and payment authorizations.
Process PO printing and distribution, including submitting e-commerce and co-operative orders.
Assist purchasing with district inventory
Maintain district credit cards, authorization forms, and check in/out log for the credit cards
Maintain online accounts and access monthly invoices and statements for processing.
Assist accounts payable with year-end 1099 processing.
Receive, review, route for approval, and log fundraiser applications.
Maintain online credit card payment system and support campuses and departments with item requests, inquiries and reports.
Prepare central office deposits and post cash receipts.
Review campus cash receipts and assist with posting.
Maintain, store, and destroy remote deposit checks per procedure.
Records, Reports, and Correspondence
Receive incoming calls, take reliable messages, and route to appropriate staff; handle questions and requests that fall within level of responsibility
Receive, sort, and distribute mail to appropriate personnel and campuses
Maintain physical and computerized departmental files
Prepare correspondence, memorandums, files, invoices, forms, reports, etc., for the business office
Assist with compiling pertinent data as needed when preparing various federal, state and local reports
Coordinate CFO calendar and schedule appointments and meetings
Monitors office supply stock to ensure sufficiency
Submit work orders for repairs or projects as directed.
Performs other duties and functions, as assigned
Supervisory Responsibilities: None
Equipment Used: Computer, printer, copier, fax, scanner, calculator, labeling machines, multi-line phone, and laminator.
Working Conditions: Work with frequent interruptions, maintain emotional control under stress and provide quality customer service to staff and the community.
THE JOSHUA INDEPENDENT SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER