Production Coordinator & Work Order Specialist

This role is responsible for building and managing the production schedule and owning the work order lifecycle within our ERP system. Sitting within the Purchasing function, this position ensures production plans are realistic, materials are properly planned, and work orders are accurate, executable, and cost-correct.
In addition, this role supports raw material inventory control, is cross-trained to assist Purchasing as needed, and owns material usage variance tracking and reporting with the objective of driving down inventory adjustments and production losses.
Key Responsibilities Production Scheduling Develop, maintain, and manage the master production schedule based on:
Sales orders and demand forecasts
Inventory availability
Production capacity and constraints
Sequence and prioritize production to optimize:
Throughput and efficiency
Effective use of labor and equipment
Coordinate daily and weekly scheduling with the Production Manager
Adjust schedules in response to disruptions, material constraints, or changes in demand
Communicate production plans and changes clearly to impacted teams
Work Order Management Own the end-to-end work order process within the ERP system, including:
Creation
Release
Maintenance
Completion and close-out
Ensure work orders are complete, accurate, and production-ready prior to release
Create, maintain, and audit Bills of Materials (BOMs) to ensure:
Correct materials and quantities
Alignment with approved formulations and revisions
Partner with Quality Control to confirm:
Work order instructions are current and approved
Documentation aligns with released specifications
Monitor work order execution and resolve issues impacting schedule, accuracy, or production flow
Inventory Control (Raw Materials) Support raw material inventory control through structured cycle count programs
Coordinate and perform cycle counts in accordance with inventory control procedures
Investigate and help resolve inventory discrepancies tied to:
BOM accuracy
System transactions
Collaborate cross-functionally to improve inventory reliability and planning accuracy
Material Usage Variance & Loss Reduction Own material usage variance tracking and reporting for raw materials and finished batches
Monitor and analyze variances between:
Planned vs. actual material usage
Theoretical batch yields vs. actual yields
Prepare and maintain reporting on:
Batch losses
Scrap and waste
Cycle count adjustments
Inventory write-ups / write-downs
Lead investigations into material variances to determine root causes, including:
Process losses
Formulation or BOM inaccuracies
Execution or transaction errors
Partner with Production, Quality, and Purchasing to:
Implement corrective actions
Drive continuous reduction in material variance and inventory adjustments
Track trends over time and elevate systemic issues requiring management action
Purchasing Support (Cross-Training) Cross-train within the Purchasing team to provide backup and support as required
Assist with purchasing activities during absences, peak workload periods, or special projects, including:
Purchase order creation
ERP data entry and maintenance
Internal coordination with Production and Quality
Support continuity of operations while maintaining primary accountability for scheduling and work order management
What Success Looks Like Production schedules are reliable, visible, and consistently executed
Work orders are accurate and require minimal rework
Material usage variances and inventory adjustments are measurably reduced
Root causes of losses are identified and addressed, not just reported

#J-18808-Ljbffr