Assistant, Marketing (Urban Music)

****Job Title:**** Assistant, Marketing* Administrative tasks including, but not limited to scheduling internal and external meetings, processing expense reports, coordinating/booking travel, processing invoices, ordering office supplies, conducting mailings, and handling multiple executive's calendars* Create and update artist career one-sheets, hype sheets, fact sheets, and timelines to be distributed within the company and to external partners* Assist in the development and execution of artist marketing plans by participating in meetings, creating artist pitch decks, and communicating with all respective departments* Schedule all product releases and ensure that all production deadlines are met* Pull, analyze, and distribute weekly Soundscan, Mediabase, Tableau and Music Connect reports to be sent internally and to respective managers* Maintain, organize, and distribute all artists’ assets to the company and external clients.* Coordinate with the creative department to create artist assets including graphics, print ads, hype sheets, posters, stickers, digital assets, etc.* Write copy for promotional assets including one sheets, stickers, posters, print ads, etc.* Plan and implement artist events including listening sessions and release parties by coordinating with outside vendors and venues, maintaining a budget, crafting promotional material, and being on site to ensure all events run smoothly and efficiently* Liaise with third party marketing and street team companies to create and distribute tools such as posters, stickers, and t-shirts* Process invoices by setting up vendors in our system, coding the invoices in our financial systems, and corresponding with vendors to ensure final payment* Actively attend meetings, take notes, and prepare materials to circulate to the team before and after meetings* Support and develop relationships with lifestyle and strategic brands that help with production and execution of marketing related events for Warner Records and our artists* Collate artist budget requests on a weekly basis* Continually update our team’s roster contact sheet for core team members, artist management, vendors, etc.* Effective verbal, written, and interpersonal communication, demonstrating professionalism when representing the team* Excellent project management skills with the ability to prioritize and handle multiple projects at once* Extremely detail oriented* Ability to multi-task and work efficiently with a sense of urgency in a high-pressure environment, flagging issues before or as they arise* Proactive self-starter* Advantageous online research methods* Outstanding writing skills* Highly organized, very strong attention to detail* Proficient in Adobe Photoshop* A background in Marketing (either having a Degree in the field or 1+ year of relevant work experience within the music and/or entertainment industry)* Proven reliability, responsibility, confidence, and ability to handle pressure* A hunger to learn overall operations of a record company* The ability to quickly administrate and/or fulfill day-to-day requests* Connections in the culture and relationships with external entities/brands that could yield developmental opportunities for artists across the roster* Comprehensive experience with Mac platforms* Proficiency in Google Workspace (Docs, Slides, Sheets, and Gmail)* Professional experience using Social Media, and knowledge/foresight of trends* Your own network of industry and creative contacts
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