Program Associate, Government & Public Affairs
New England Society of Association Executives, Washington, DC, United States
Purpose of Position
To provide administrative support, oversee departmental functions, and support the Government Affairs and Public Affairs departments’ activities.
Essential Duties
Responds to phone and e-mail requests for information from AdvaMed members, staff, and the public
Supports department in communications and scheduling with constituents, including the AdvaMed Washington Heads of Office, working groups, and general membership, as well as with prospective AdvaMed member companies
Provides administrative support and assistance to department head and team, including expense report preparation; Maintains departmental staff’s schedules and the department calendar
Serves as a liaison with all AdvaMed department supporting department to ensure internal information flow and collaboration
Manages and updates working groups, database, and email lists for department, including keeping Nimble/Salesforce current
Coordinates regular department meetings, working group meetings, and additional events, including materials, scheduling conference rooms, and working with IST on meeting logistics
Provides administrative support for Board and CEO-level meetings
Tracks and invoices department budget; works with the finance, accounting, and legal departments on contract review, PO submissions, and invoices
Coordinates with membership team to support recruitment and retention
Supports the development of materials for briefings and advocacy
Prepares, proofreads, edits, distributes, updates, and maintains department documentation and information, including briefing materials, correspondence and mailings, meeting announcements, agendas, minutes, and comments
Oversees and manages internal and external meetings: Determines calendar(s), schedules conference rooms, catering, and technical needs; disseminates meeting agenda, materials, and minutes; prepares invitations, correspondence, and registration; executes last minute policy changes into materials as needed
Prepares, tracks, and invoices department budget
Completes special projects, as assigned
Knowledge, Skills, and Abilities
Supports and/or builds working relationships with internal and external groups
Excellent interpersonal skills, professional and tactful conduct, and ability to maintain confidentiality
Ability to understand and execute complex verbal and/or written directions
Effective verbal communication, written communication, proofreading, and presentation skills
Ability to understand, interpret, develop, and communicate company policies and procedures
Ability to work independently, to organize and prioritize workload, and manage multiple competing projects
Strong attention to detail
Experience with meeting/conference planning
Advanced proficiency in the use of relevant Microsoft Office Suite software; GoToMeeting, and other virtual meeting platforms
Understands the concepts of a customer relationship management system, Nimble/Salesforce experience preferred
Specifications
Minimum Education Required: High school diploma required; bachelor’s degree preferred
Minimum Experience Required: 2+ years of relevant experience preferred
Travel Required: Up to 5%
Hybrid Work Policy: Resident Worker - 3 days onsite per week
Starting Range: $58,850 - $65,400
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To provide administrative support, oversee departmental functions, and support the Government Affairs and Public Affairs departments’ activities.
Essential Duties
Responds to phone and e-mail requests for information from AdvaMed members, staff, and the public
Supports department in communications and scheduling with constituents, including the AdvaMed Washington Heads of Office, working groups, and general membership, as well as with prospective AdvaMed member companies
Provides administrative support and assistance to department head and team, including expense report preparation; Maintains departmental staff’s schedules and the department calendar
Serves as a liaison with all AdvaMed department supporting department to ensure internal information flow and collaboration
Manages and updates working groups, database, and email lists for department, including keeping Nimble/Salesforce current
Coordinates regular department meetings, working group meetings, and additional events, including materials, scheduling conference rooms, and working with IST on meeting logistics
Provides administrative support for Board and CEO-level meetings
Tracks and invoices department budget; works with the finance, accounting, and legal departments on contract review, PO submissions, and invoices
Coordinates with membership team to support recruitment and retention
Supports the development of materials for briefings and advocacy
Prepares, proofreads, edits, distributes, updates, and maintains department documentation and information, including briefing materials, correspondence and mailings, meeting announcements, agendas, minutes, and comments
Oversees and manages internal and external meetings: Determines calendar(s), schedules conference rooms, catering, and technical needs; disseminates meeting agenda, materials, and minutes; prepares invitations, correspondence, and registration; executes last minute policy changes into materials as needed
Prepares, tracks, and invoices department budget
Completes special projects, as assigned
Knowledge, Skills, and Abilities
Supports and/or builds working relationships with internal and external groups
Excellent interpersonal skills, professional and tactful conduct, and ability to maintain confidentiality
Ability to understand and execute complex verbal and/or written directions
Effective verbal communication, written communication, proofreading, and presentation skills
Ability to understand, interpret, develop, and communicate company policies and procedures
Ability to work independently, to organize and prioritize workload, and manage multiple competing projects
Strong attention to detail
Experience with meeting/conference planning
Advanced proficiency in the use of relevant Microsoft Office Suite software; GoToMeeting, and other virtual meeting platforms
Understands the concepts of a customer relationship management system, Nimble/Salesforce experience preferred
Specifications
Minimum Education Required: High school diploma required; bachelor’s degree preferred
Minimum Experience Required: 2+ years of relevant experience preferred
Travel Required: Up to 5%
Hybrid Work Policy: Resident Worker - 3 days onsite per week
Starting Range: $58,850 - $65,400
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