Ad Operations Assistant Job at WJCL 22 in Savannah
WJCL 22, Savannah, GA, United States
Job Description
WJCL the ABC affiliate in Savannah, Georgia, a part of Hearst Television, is looking for an organized, detail-oriented team player with the ability to prioritize and manage time effectively. A positive attitude and professional demeanor are essential, along with the flexibility to work in a rapidly changing environment. The individual will work closely with the sales team to ensure effective placement of sales orders and programming schedules. Specifically, you will work with the sales force on processing advertising contracts, obtaining creative materials, generating support materials for the sales team, and coordinating the scheduling and launch of advertising campaigns. This is a great opportunity in a growing organization, for someone who is able to maintain a high level of accuracy and remain calm under pressure. This role reports to the Sales Manager.
Responsibilities
Entering and maintaining all national and local orders, including electronic transfer and maintenance of all WOCentral orders to WideOrbit.
Learning all aspects of traffic department and working hand and hand with traffic support.
Effectively communicate with internal teams (sales, production, finance) and external clients on delivery and performance of sales campaigns.
Maintain organized filing systems.
Work cooperatively with managers, co‑workers, and clients to deliver a high level of service.
Assign materials to each order in accordance with scheduling requirements.
Collect traffic instructions from account executives and advertising agencies to ensure timely and accurate delivery.
Maintain communication with sales and production teams regarding material deadlines and specifications.
Monitor and resolve any discrepancies in traffic logs and materials.
Oversee the program grid, ensuring all shows are scheduled correctly and efficiently.
Attach show numbers to programs and maintain an organized system for tracking.
Keep up-to-date records of program changes, updates, and cancellations, ensuring all stakeholders are informed.
Requirements
Organized and detailed oriented
Strong communication skills
Work calmly against deadlines
Team player - you will be working with all levels in the organization
Must be computer literate and experienced with Microsoft Office
Knowledge of WideOrbit Traffic System; training will be provided
Values in Action
At Hearst Television we tell stories every day. Stories about people of all cultures, backgrounds, perspectives, and identities. That's why, behind the scenes, we believe in being an organization as diverse and varied as the audience we reach, ensuring that the content we create is more compassionate, and more representative of the communities we serve.
Benefits
Medical | Dental | Vision
401(k) matching
Emotional Wellness Support
Paid Time Off
Paid Parental Leave
LGBTQ+ Health Services
About Us
Additional benefits to meet you and your family's needs. Hearst Television (HTV) owns and/or operates 35 television and two radio stations serving 27 media markets across 39 states reaching over 22 million U.S. television households. HTV is recognized as one of the industry's premier broadcasting companies and has been honored with numerous awards for distinguished journalism, industry innovation, and community service.
We are an Equal Opportunity Employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religion, creed, national or origin, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state, or local law.
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WJCL the ABC affiliate in Savannah, Georgia, a part of Hearst Television, is looking for an organized, detail-oriented team player with the ability to prioritize and manage time effectively. A positive attitude and professional demeanor are essential, along with the flexibility to work in a rapidly changing environment. The individual will work closely with the sales team to ensure effective placement of sales orders and programming schedules. Specifically, you will work with the sales force on processing advertising contracts, obtaining creative materials, generating support materials for the sales team, and coordinating the scheduling and launch of advertising campaigns. This is a great opportunity in a growing organization, for someone who is able to maintain a high level of accuracy and remain calm under pressure. This role reports to the Sales Manager.
Responsibilities
Entering and maintaining all national and local orders, including electronic transfer and maintenance of all WOCentral orders to WideOrbit.
Learning all aspects of traffic department and working hand and hand with traffic support.
Effectively communicate with internal teams (sales, production, finance) and external clients on delivery and performance of sales campaigns.
Maintain organized filing systems.
Work cooperatively with managers, co‑workers, and clients to deliver a high level of service.
Assign materials to each order in accordance with scheduling requirements.
Collect traffic instructions from account executives and advertising agencies to ensure timely and accurate delivery.
Maintain communication with sales and production teams regarding material deadlines and specifications.
Monitor and resolve any discrepancies in traffic logs and materials.
Oversee the program grid, ensuring all shows are scheduled correctly and efficiently.
Attach show numbers to programs and maintain an organized system for tracking.
Keep up-to-date records of program changes, updates, and cancellations, ensuring all stakeholders are informed.
Requirements
Organized and detailed oriented
Strong communication skills
Work calmly against deadlines
Team player - you will be working with all levels in the organization
Must be computer literate and experienced with Microsoft Office
Knowledge of WideOrbit Traffic System; training will be provided
Values in Action
At Hearst Television we tell stories every day. Stories about people of all cultures, backgrounds, perspectives, and identities. That's why, behind the scenes, we believe in being an organization as diverse and varied as the audience we reach, ensuring that the content we create is more compassionate, and more representative of the communities we serve.
Benefits
Medical | Dental | Vision
401(k) matching
Emotional Wellness Support
Paid Time Off
Paid Parental Leave
LGBTQ+ Health Services
About Us
Additional benefits to meet you and your family's needs. Hearst Television (HTV) owns and/or operates 35 television and two radio stations serving 27 media markets across 39 states reaching over 22 million U.S. television households. HTV is recognized as one of the industry's premier broadcasting companies and has been honored with numerous awards for distinguished journalism, industry innovation, and community service.
We are an Equal Opportunity Employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religion, creed, national or origin, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state, or local law.
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