Business Development Coordinator & Office Manager
Jacobs, Miami, FL, United States
At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission‑critical outcomes, operational advancement, scientific discovery and cutting‑edge manufacturing, turning abstract ideas into realities that transform the world for good.
Your impact
Jacobs is seeking a dynamic and highly organized Business Development Coordinator & Office Manager to support our Miami office operations while partnering closely with Client Account Managers, pursuit teams, project managers, and office leadership to advance sales opportunities and enable successful project delivery.
This intentionally multifaceted role blends business development support, project coordination, data management, and front‑office leadership. As the first point of contact for clients and visiting teams, you will help shape the experience and impression of Jacobs in Miami—ensuring a professional, welcoming, and high‑performing environment.
You’ll gain exposure across Water, Transportation, and Cities & Places markets, offering visibility into how work is pursued, won, and delivered at a leading global AEC firm. For a motivated professional, this role provides a strong foundation for expanded growth in business operations, account management, or sales leadership.
What You’ll Do
Business Development & Sales Support
Partner with Client Account Managers and technical teams to support pursuit execution, including qualifications packages, presentations, and client‑facing materials.
Maintain opportunity tracking, account setup, portfolio reporting, and internal approval processes to ensure sales readiness.
Coordinate internal and external meetings (virtual and in‑person), including scheduling, logistics, materials preparation, and follow‑up.
Review, edit, and format documents to ensure clarity, quality, and brand consistency.
Support development and production of graphics and marketing materials to meet compliance and deadline requirements.
Assist with client engagement preparation, including research, meeting logistics, and interview coordination.
Serve as a liaison between Sales and Operations to promote alignment and cross‑market collaboration.
Office Operations & Coordination
Serve as the welcoming face of the Miami office, creating a professional, organized, and high‑performing workplace that reflects Jacobs’ culture and standards.
Act as a central coordination hub for daily office operations and cross‑functional priorities.
Support meetings, trainings, and office initiatives from planning through execution.
Coordinate conferences and internal events, including vendor engagement and logistics management.
Manage operational workflows such as expense tracking, documentation routing, and enterprise system updates (e.g., Oracle, Salesforce, or similar platforms).
Provide coordination support to delivery teams, including information tracking, documentation management, and quality/compliance checks.
This position requires full‑time, in‑office presence at our Jacobs Miami office.
Here’s what you'll need
Bachelor’s degree in business, marketing, communications, technical, or related field preferred (or equivalent experience).
2–5 years of experience supporting business development, project teams, or office operations in a professional services environment (A/E/C industry preferred).
Excellent written and verbal communication skills, with strong attention to grammar, formatting, and detail.
Demonstrated ability to manage multiple priorities and deadlines with strong follow‑through.
Ability to work independently while collaborating effectively across diverse teams and leadership levels.
Comfortable working full‑time in‑office in a professional, fast‑paced environment.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams); familiarity with Adobe Creative Suite (Acrobat Pro, InDesign) preferred.
Experience with enterprise systems (Oracle, CRM, Salesforce, or similar) is a plus.
Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well‑being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.
The base salary range for this position is $45,500.00 to $79,500.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job‑related skills, experience, and relevant education or training.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on March 17, 2026. This position will be open for at least 3 days.
Onsite employees are expected to attend a Jacobs Workplace on a full‑time basis, as required by the nature of their role.
Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.
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Your impact
Jacobs is seeking a dynamic and highly organized Business Development Coordinator & Office Manager to support our Miami office operations while partnering closely with Client Account Managers, pursuit teams, project managers, and office leadership to advance sales opportunities and enable successful project delivery.
This intentionally multifaceted role blends business development support, project coordination, data management, and front‑office leadership. As the first point of contact for clients and visiting teams, you will help shape the experience and impression of Jacobs in Miami—ensuring a professional, welcoming, and high‑performing environment.
You’ll gain exposure across Water, Transportation, and Cities & Places markets, offering visibility into how work is pursued, won, and delivered at a leading global AEC firm. For a motivated professional, this role provides a strong foundation for expanded growth in business operations, account management, or sales leadership.
What You’ll Do
Business Development & Sales Support
Partner with Client Account Managers and technical teams to support pursuit execution, including qualifications packages, presentations, and client‑facing materials.
Maintain opportunity tracking, account setup, portfolio reporting, and internal approval processes to ensure sales readiness.
Coordinate internal and external meetings (virtual and in‑person), including scheduling, logistics, materials preparation, and follow‑up.
Review, edit, and format documents to ensure clarity, quality, and brand consistency.
Support development and production of graphics and marketing materials to meet compliance and deadline requirements.
Assist with client engagement preparation, including research, meeting logistics, and interview coordination.
Serve as a liaison between Sales and Operations to promote alignment and cross‑market collaboration.
Office Operations & Coordination
Serve as the welcoming face of the Miami office, creating a professional, organized, and high‑performing workplace that reflects Jacobs’ culture and standards.
Act as a central coordination hub for daily office operations and cross‑functional priorities.
Support meetings, trainings, and office initiatives from planning through execution.
Coordinate conferences and internal events, including vendor engagement and logistics management.
Manage operational workflows such as expense tracking, documentation routing, and enterprise system updates (e.g., Oracle, Salesforce, or similar platforms).
Provide coordination support to delivery teams, including information tracking, documentation management, and quality/compliance checks.
This position requires full‑time, in‑office presence at our Jacobs Miami office.
Here’s what you'll need
Bachelor’s degree in business, marketing, communications, technical, or related field preferred (or equivalent experience).
2–5 years of experience supporting business development, project teams, or office operations in a professional services environment (A/E/C industry preferred).
Excellent written and verbal communication skills, with strong attention to grammar, formatting, and detail.
Demonstrated ability to manage multiple priorities and deadlines with strong follow‑through.
Ability to work independently while collaborating effectively across diverse teams and leadership levels.
Comfortable working full‑time in‑office in a professional, fast‑paced environment.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams); familiarity with Adobe Creative Suite (Acrobat Pro, InDesign) preferred.
Experience with enterprise systems (Oracle, CRM, Salesforce, or similar) is a plus.
Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well‑being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.
The base salary range for this position is $45,500.00 to $79,500.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job‑related skills, experience, and relevant education or training.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on March 17, 2026. This position will be open for at least 3 days.
Onsite employees are expected to attend a Jacobs Workplace on a full‑time basis, as required by the nature of their role.
Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.
#J-18808-Ljbffr