Menlo Technologies is hiring: Artist Liaison Internship in Atherton
Menlo Technologies, Atherton, CA, United States
Music@Menlo is currently seeking a mature, reliable Artist Liaison Intern for its 2026 summer festival.
The Artist Liaison Intern will work closely with festival staff to coordinate logistics for performing artists and lecturers and Chamber Music Institute students, including travel, housing, local transportation, and scheduling. The Intern’s main role will be to serve as the primary point of contact for artists during working hours and ensure their overall comfort. On‑site activities run from July 6 through August 10, 2026. The Artist Liaison reports to the General Manager and Artistic Administration Manager.
Responsibilities (including but not limited to the following):
Travel & Housing
Assist artists with travel arrangements, rental car reservations, and travel changes as applicable
Compile and track all travel and housing related information and input into master schedule with complete accuracy
Communicate all necessary travel and housing details (including home host information, driving directions, maps, schedules, airport pick‑up procedures, etc.) to artists
Events
Provide artists with information about all social events; coordinate artists’ transportation logistics to and from post‑concert parties and dinners as necessary
Assist Development team with compiling artist RSVPs to all social events
Assist in maintaining artist greenroom hospitality
Administrative
Assist with creating, distributing and updating individual artists’ schedules
Create welcome packets for artists and distribute artist welcome gifts
Update travel/housing spreadsheets to maintain accurate records
Manage artist’s complimentary ticket requests
Acquire, copy, distribute and collect music as needed
Collect and properly submit travel reimbursement forms and receipts
Work with PR team and Artistic Administrator to facilitate artist interviews as needed
Other duties may be assigned to ensure the overall comfort of festival artists.
Qualifications
Required
Must be able to manage a large workload over a short period of time
Strong writing, analytical, organizational and interpersonal skills
Impeccable attention to detail
Positive energy and willingness to pitch in and be a team player wherever needed; flexibility with working with different personalities and work styles
Willingness, availability, energy and stamina to work long days and evenings
Ability to multi‑task efficiently and have a high regard for professionalism and discretion in presentation and communication
Ability to remain calm and pleasant in a fast‑paced environment, as well as make good decisions quickly
Desired
Prior experience working in artist services or for a performing arts organization or large‑scale event or festival
Knowledge of classical music and ability to read music is preferred, but not required
Knowledge of the Atherton/Menlo Park/Palo Alto area, including all area airports is helpful
Dates, Compensation, Work Hours, Misc. Info
Internship dates are July 6 through August 10, 2026. This is a full‑time, seasonal, non‑exempt position. Hourly compensation is $17.00 per hour. Work schedule will vary and may include Saturday and Sunday hours plus paid overtime. All interns are required to complete a successful background check. Minors must secure a California minor work permit before commencement of employment.
Full‑time interns are eligible to participate in a generous benefits package for the duration of their assignment, starting in the month following date‑of‑hire. Benefits include comprehensive group insurance, retirement plan with employer contributions, and lunch on site during the festival.
Interns will be responsible for securing their own housing and transportation arrangements. Housing may be available at Menlo College, a short five‑minute walk from the Music@Menlo office. Interns will coordinate directly with Menlo College if choosing to reside there.
Benefits
On‑the‑job training and hands‑on experience working with the organization’s staff in a professional, supportive environment
A broad perspective on the many components that form an internationally renowned classical music festival
Free tickets to select performances, subject to availability and schedule demands
Career development assistance
College credit, work‑study, independent study, and/or cooperative learning programs may be available through your college or university. Participants may arrange for academic credit through their school, if desired.
To Apply
Complete the application form at www.musicatmenlo.org/about/internships and include a resume and cover letter to be considered.
Preferred deadline: January 15, 2026, or until positions are filled. Interviews will be scheduled as applications are received.
About Music@Menlo
Music@Menlo, an internationally acclaimed chamber music festival and institute under the artistic direction of cellist David Finckel and pianist Wu Han, was founded in 2003. Based in Atherton, California (30 miles south of San Francisco), Music@Menlo is an important part of the Bay Area’s dynamic cultural fabric. Music@Menlo is noted for its world‑class chamber music performances, extensive audience engagement programs, intensive training for pre‑professional musicians through its Chamber Music Institute, and efforts to enrich and expand the global chamber music community.
About the Arts Management Internship Program
Music@Menlo’s internship program is ideally suited for motivated individuals who are eager to learn about the field of arts management and related work areas in a professional setting. An internship with Music@Menlo offers invaluable training and mentorship toward a professional career in arts management or nonprofit administration. Through on‑the‑job training and hands‑on experience, interns gain practical experience and develop professional skills to take them into the next stage of their career development.
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The Artist Liaison Intern will work closely with festival staff to coordinate logistics for performing artists and lecturers and Chamber Music Institute students, including travel, housing, local transportation, and scheduling. The Intern’s main role will be to serve as the primary point of contact for artists during working hours and ensure their overall comfort. On‑site activities run from July 6 through August 10, 2026. The Artist Liaison reports to the General Manager and Artistic Administration Manager.
Responsibilities (including but not limited to the following):
Travel & Housing
Assist artists with travel arrangements, rental car reservations, and travel changes as applicable
Compile and track all travel and housing related information and input into master schedule with complete accuracy
Communicate all necessary travel and housing details (including home host information, driving directions, maps, schedules, airport pick‑up procedures, etc.) to artists
Events
Provide artists with information about all social events; coordinate artists’ transportation logistics to and from post‑concert parties and dinners as necessary
Assist Development team with compiling artist RSVPs to all social events
Assist in maintaining artist greenroom hospitality
Administrative
Assist with creating, distributing and updating individual artists’ schedules
Create welcome packets for artists and distribute artist welcome gifts
Update travel/housing spreadsheets to maintain accurate records
Manage artist’s complimentary ticket requests
Acquire, copy, distribute and collect music as needed
Collect and properly submit travel reimbursement forms and receipts
Work with PR team and Artistic Administrator to facilitate artist interviews as needed
Other duties may be assigned to ensure the overall comfort of festival artists.
Qualifications
Required
Must be able to manage a large workload over a short period of time
Strong writing, analytical, organizational and interpersonal skills
Impeccable attention to detail
Positive energy and willingness to pitch in and be a team player wherever needed; flexibility with working with different personalities and work styles
Willingness, availability, energy and stamina to work long days and evenings
Ability to multi‑task efficiently and have a high regard for professionalism and discretion in presentation and communication
Ability to remain calm and pleasant in a fast‑paced environment, as well as make good decisions quickly
Desired
Prior experience working in artist services or for a performing arts organization or large‑scale event or festival
Knowledge of classical music and ability to read music is preferred, but not required
Knowledge of the Atherton/Menlo Park/Palo Alto area, including all area airports is helpful
Dates, Compensation, Work Hours, Misc. Info
Internship dates are July 6 through August 10, 2026. This is a full‑time, seasonal, non‑exempt position. Hourly compensation is $17.00 per hour. Work schedule will vary and may include Saturday and Sunday hours plus paid overtime. All interns are required to complete a successful background check. Minors must secure a California minor work permit before commencement of employment.
Full‑time interns are eligible to participate in a generous benefits package for the duration of their assignment, starting in the month following date‑of‑hire. Benefits include comprehensive group insurance, retirement plan with employer contributions, and lunch on site during the festival.
Interns will be responsible for securing their own housing and transportation arrangements. Housing may be available at Menlo College, a short five‑minute walk from the Music@Menlo office. Interns will coordinate directly with Menlo College if choosing to reside there.
Benefits
On‑the‑job training and hands‑on experience working with the organization’s staff in a professional, supportive environment
A broad perspective on the many components that form an internationally renowned classical music festival
Free tickets to select performances, subject to availability and schedule demands
Career development assistance
College credit, work‑study, independent study, and/or cooperative learning programs may be available through your college or university. Participants may arrange for academic credit through their school, if desired.
To Apply
Complete the application form at www.musicatmenlo.org/about/internships and include a resume and cover letter to be considered.
Preferred deadline: January 15, 2026, or until positions are filled. Interviews will be scheduled as applications are received.
About Music@Menlo
Music@Menlo, an internationally acclaimed chamber music festival and institute under the artistic direction of cellist David Finckel and pianist Wu Han, was founded in 2003. Based in Atherton, California (30 miles south of San Francisco), Music@Menlo is an important part of the Bay Area’s dynamic cultural fabric. Music@Menlo is noted for its world‑class chamber music performances, extensive audience engagement programs, intensive training for pre‑professional musicians through its Chamber Music Institute, and efforts to enrich and expand the global chamber music community.
About the Arts Management Internship Program
Music@Menlo’s internship program is ideally suited for motivated individuals who are eager to learn about the field of arts management and related work areas in a professional setting. An internship with Music@Menlo offers invaluable training and mentorship toward a professional career in arts management or nonprofit administration. Through on‑the‑job training and hands‑on experience, interns gain practical experience and develop professional skills to take them into the next stage of their career development.
#J-18808-Ljbffr