Lead Event Designer/Events Production Manager
Aspen Jewish Congregation, Aspen, CO, United States
Aspen Jewish Congregation (AJC) is in an exciting period of renewal and growth. With a nationally recognized senior rabbi, a board-approved strategic plan, and robust funding and resources, AJC is poised to expand its impact and strengthen Jewish life across the Roaring Fork Valley (RFV). We welcome everyone—Jewish through birth or conversion, Jewish-curious, Jewish-adjacent, and interfaith families seeking connection and meaning.
Overview
Our Lead Event Designer/ Events Production Manager translates vision into execution and is a cross-functional project manager responsible for planning, executing, and elevating AJC’s programs, events, and community experiences. This individual will understand the standards and nuances of high-end social events and deliver experiences that reflect sophistication, discretion, and exceptional hospitality.
In addition to executing programming, our Lead Event Designer/ Events Production Manager will collaborate closely with operations, marketing, development, and rabbinic leadership. This position requires strong project management skills and the ability to manage multiple timelines, budgets, vendors, and workstreams simultaneously.
This is a hands-on role for someone who thrives on meticulous, time-sensitive execution, anticipates needs before they arise, and ensures that complex initiatives move seamlessly from vision to delivery with precision and excellence.
Core Responsibilities
1. Program and Event Planning
Plan and execute the events listed below, between June 1, 2026 and October 4, 2026, for as many as 500 people per event including vibrant music filled worship services, dynamic guest speaker series, exclusive events for high-net worth individuals, outdoor concerts and more. See below for details.
Manage full event details: Timelines, maintaining budgets, vendor coordination (including venue owners), logistics, staffing, registration, welcome tables, on-site execution, food/beverage, security, both audio and video, and post-event follow-up.
Ensure events are welcoming, accessible, and operationally seamless.
Oversee set-up, breakdown, check-in, hospitality, and day-of troubleshooting.
2. Project Management and Operations
Serve as the primary project manager across multiple concurrent initiatives.
Build and maintain timelines, task lists, and accountability systems to keep staff, volunteers, and leadership on track.
Coordinate across departments (rabbinic leadership, executive leadership, development, education, and marketing); schedule regular communication/meetings for input and updates
Track budgets, expenses, and operational details with discipline and transparency; proactively flag risks, constraints, and dependencies early. Seek and evaluate multiple competitive bids for vendors and services to ensure cost-effectiveness, quality control, and alignment with organizational standards.
Oversee evaluations, surveys, and impact tracking for programs and events.
3. Speaker, Talent and Partner Coordination
Coordinate logistics (travel, lodging, hospitality, etc) for visiting talent.
Prepare session outlines and briefing materials.
Ensure recording permissions, content capture, and post-event distribution (video, podcast, written materials).
4. Funders, Donors and Development Support
Support logistics and stewardship efforts connected to development programs and events.
Maintain confidentiality and professionalism in all donor interactions.
Qualifications and Profile
Demonstrated experience designing elite social events and dynamic multi-format programming (music, speaking, presentation).
Strong project management skills; able to manage multiple initiatives simultaneously without losing focus on details.
Comfortable working with senior leaders, funders, speakers, and community stakeholders.
Highly organized, deadline-driven, and detail-oriented.
Proactive problem solver who anticipates needs rather than reacts to issues.
Clear communicator, both written and verbal.
Comfortable working independently while collaborating closely with a small staff team plus volunteers from the congregation.
Willingness to work evenings, weekends, and holidays as required by program schedule.
Working Structure
Full-Time seasonal consultant from April - October, 2026.
Nights and weekends will be required for events.
Compensation
The total salary for this project is up to $70,000.
An additional $3000 for subcontracted support hired by the consultant for things like setup, on-site assistance, etc. This fee covers any subcontracted support the consultant elects to engage (e.g., setup crew, logistics support, on-site assistance).
Hard costs and third-party event expenses (e.g., venue, catering, food and beverage, décor, floral, rentals, audio visual production, security) are not included in this budget and will be contracted by, and paid separately by, Aspen Jewish Congregation.
Interested consultants should submit a letter of inquiry and qualifications materials (resume or CV, representative engagements, and two references reflecting work no more than 3 years ago) to AJCeventdesigner@gmail.com.
For more information and preliminary list of events with anticipated 'Day of Event' needs, visit aspenjewish.org/lead-event-designer.
#J-18808-Ljbffr
Overview
Our Lead Event Designer/ Events Production Manager translates vision into execution and is a cross-functional project manager responsible for planning, executing, and elevating AJC’s programs, events, and community experiences. This individual will understand the standards and nuances of high-end social events and deliver experiences that reflect sophistication, discretion, and exceptional hospitality.
In addition to executing programming, our Lead Event Designer/ Events Production Manager will collaborate closely with operations, marketing, development, and rabbinic leadership. This position requires strong project management skills and the ability to manage multiple timelines, budgets, vendors, and workstreams simultaneously.
This is a hands-on role for someone who thrives on meticulous, time-sensitive execution, anticipates needs before they arise, and ensures that complex initiatives move seamlessly from vision to delivery with precision and excellence.
Core Responsibilities
1. Program and Event Planning
Plan and execute the events listed below, between June 1, 2026 and October 4, 2026, for as many as 500 people per event including vibrant music filled worship services, dynamic guest speaker series, exclusive events for high-net worth individuals, outdoor concerts and more. See below for details.
Manage full event details: Timelines, maintaining budgets, vendor coordination (including venue owners), logistics, staffing, registration, welcome tables, on-site execution, food/beverage, security, both audio and video, and post-event follow-up.
Ensure events are welcoming, accessible, and operationally seamless.
Oversee set-up, breakdown, check-in, hospitality, and day-of troubleshooting.
2. Project Management and Operations
Serve as the primary project manager across multiple concurrent initiatives.
Build and maintain timelines, task lists, and accountability systems to keep staff, volunteers, and leadership on track.
Coordinate across departments (rabbinic leadership, executive leadership, development, education, and marketing); schedule regular communication/meetings for input and updates
Track budgets, expenses, and operational details with discipline and transparency; proactively flag risks, constraints, and dependencies early. Seek and evaluate multiple competitive bids for vendors and services to ensure cost-effectiveness, quality control, and alignment with organizational standards.
Oversee evaluations, surveys, and impact tracking for programs and events.
3. Speaker, Talent and Partner Coordination
Coordinate logistics (travel, lodging, hospitality, etc) for visiting talent.
Prepare session outlines and briefing materials.
Ensure recording permissions, content capture, and post-event distribution (video, podcast, written materials).
4. Funders, Donors and Development Support
Support logistics and stewardship efforts connected to development programs and events.
Maintain confidentiality and professionalism in all donor interactions.
Qualifications and Profile
Demonstrated experience designing elite social events and dynamic multi-format programming (music, speaking, presentation).
Strong project management skills; able to manage multiple initiatives simultaneously without losing focus on details.
Comfortable working with senior leaders, funders, speakers, and community stakeholders.
Highly organized, deadline-driven, and detail-oriented.
Proactive problem solver who anticipates needs rather than reacts to issues.
Clear communicator, both written and verbal.
Comfortable working independently while collaborating closely with a small staff team plus volunteers from the congregation.
Willingness to work evenings, weekends, and holidays as required by program schedule.
Working Structure
Full-Time seasonal consultant from April - October, 2026.
Nights and weekends will be required for events.
Compensation
The total salary for this project is up to $70,000.
An additional $3000 for subcontracted support hired by the consultant for things like setup, on-site assistance, etc. This fee covers any subcontracted support the consultant elects to engage (e.g., setup crew, logistics support, on-site assistance).
Hard costs and third-party event expenses (e.g., venue, catering, food and beverage, décor, floral, rentals, audio visual production, security) are not included in this budget and will be contracted by, and paid separately by, Aspen Jewish Congregation.
Interested consultants should submit a letter of inquiry and qualifications materials (resume or CV, representative engagements, and two references reflecting work no more than 3 years ago) to AJCeventdesigner@gmail.com.
For more information and preliminary list of events with anticipated 'Day of Event' needs, visit aspenjewish.org/lead-event-designer.
#J-18808-Ljbffr