Senior Meeting & Event Planner Jobs Job at ClearanceJobs in Arlington
ClearanceJobs, Arlington, WV, United States
Senior Meeting & Event Planner
Strategic Analysis, Inc. is an Equal Opportunity Employer. If you need assistance or an accommodation while seeking employment with us, please email recruiting@sainc.com or call: 703-527-5410. We will make a determination on your request for reasonable accommodation on a case-by-case basis.
Job Code: 26-016
Location: Arlington, VA - Hybrid
Full Time Required Clearance: Secret
Position Overview:
As a Senior Meeting & Event Planner, you will independently coordinate a variety of meetings and events each year, ranging in size from 10 - 3,000 attendees. You will also support our team of planners in executing larger events. Your expertise in areas such as registration or exhibits or other specializations will be highly valued. Your primary responsibilities will include:
Participate in planning meetings with government clients and/or internal planning team
Research meeting and event facilities and conduct site visits where necessary
Negotiate contracts with hotels, venues, and vendors
Develop and manage event and registration fee budgets
Coordinate with various security departments to clear non-US persons attending meetings and events
Create and manage attendee registration websites
Coordinate logistics, catering menus, audio-visual requirements, and banquet event orders
Print badges and other meeting materials
Set-up and execute webinars and virtual/hybrid events
Travel as required for site visits and on-site meeting and event support
Reconcile expenses, pay bills and complete closeout documents
Perform general clerical duties including ordering event supplies, submitting expense reports, photocopying, scanning, mailing, and filing
Requirements:
Bachelor's degree and at least 5+ years meeting/conference coordinating experience
Experience in planning government meetings, conferences or events ranging in size from 100 to 3,000 attendees
Demonstrated experience managing registration for large events to include building a registration website and reporting structure
Demonstrated expertise in Microsoft Office applications (Word, Excel, PowerPoint, Teams) and on-line registration software
Overall technical savvy and comfortable working with new systems
Demonstrated experience in hosting webinars and virtual events
Familiarity with basic audio/visual equipment
Extreme organization skills, attention to detail, and ability to efficiently multi-task
Ability to work independently on multiple projects simultaneously and under deadlines
Demonstrated experience interacting with high-level government officials and clients
Excellent interpersonal and customer service skills
Possession of excellent oral and written communication skills
Flexibility and ability to function equally well in a support role or in lead role when working with colleagues on projects
Eligibility for or current possession of a U.S. government security clearance
Willingness to travel
Preferred but not required:
Certified Government Meeting Professional or Certified Meeting Professional designations
Experience with on-line exhibits or poster presentations
Experience coordinating exhibit halls to include working with general service contractors, shipping companies and exhibitors
Experience coordinating with production vendors and speakers on large-scale events
Understanding of security clearance procedures
Why SA is for You:
SA's Conference Services Division has an amazing team of 14 professional government meeting planners and five conference facility coordinators. We even have our own conference center! Our planners work both independently and as part of a team. Independently, we are lead planners for our meetings, managing all details from start to finish. As a team, we work together closely on large conferences and events, allowing each planner's expertise to shine in areas such as event design, registration, production, expos, signage, and more. These large events offer quick opportunities for growth in team roles as you become more familiar with our clients and show us what you can do! SA cares about our employees. We understand the importance of work-life balance and provide the flexibility to excel in your job and your life. Our government clients are primarily in the Department of Defense scientific research and development field and the work we do is genuinely impactful and rewarding. We take pride in expertly knowing government rules and planning professional, high-quality meetings and events within the parameters of these rules. This team seeks the right person to fit its work ethic as the days can be long and demands can be great, but the work is fulfilling! SA has work available at lower than full-time levels with the opportunity for more work contingent on both performance of the planner and increased projects for our Conference & Event Services team. SA seeks to create a positive, flexible partnership by offering modified full-time work to the right person right now. Planners will largely have the ability to work remotely but will be expected to attend planning meetings in person, work from the office when the client requests, and be on site during meeting and event execution. Benefits are offered on a pro-rated basis for hourly employees.
Strategic Analysis, Inc. is an Equal Opportunity employer and is committed to non-discrimination in employment. All qualified applicants will receive consideration for employment without regard to race, color, religions, sex (including pregnancy, sexual orientation, or gender identity), national origin, disability (physical or mental), age (40 or older), protected veteran status, genetic information (including family medical history) or any other characteristic protected by law. This policy includes but is not limited to the following employment actions: recruitment, hiring, firing, promotion, demotion, compensation, fringe benefits, training, mentoring and sponsorship programs.
Strategic Analysis, Inc. is an Equal Opportunity Employer. If you need assistance or an accommodation while seeking employment with us, please email recruiting@sainc.com or call: 703-527-5410. We will make a determination on your request for reasonable accommodation on a case-by-case basis.
Job Code: 26-016
Location: Arlington, VA - Hybrid
Full Time Required Clearance: Secret
Position Overview:
As a Senior Meeting & Event Planner, you will independently coordinate a variety of meetings and events each year, ranging in size from 10 - 3,000 attendees. You will also support our team of planners in executing larger events. Your expertise in areas such as registration or exhibits or other specializations will be highly valued. Your primary responsibilities will include:
Participate in planning meetings with government clients and/or internal planning team
Research meeting and event facilities and conduct site visits where necessary
Negotiate contracts with hotels, venues, and vendors
Develop and manage event and registration fee budgets
Coordinate with various security departments to clear non-US persons attending meetings and events
Create and manage attendee registration websites
Coordinate logistics, catering menus, audio-visual requirements, and banquet event orders
Print badges and other meeting materials
Set-up and execute webinars and virtual/hybrid events
Travel as required for site visits and on-site meeting and event support
Reconcile expenses, pay bills and complete closeout documents
Perform general clerical duties including ordering event supplies, submitting expense reports, photocopying, scanning, mailing, and filing
Requirements:
Bachelor's degree and at least 5+ years meeting/conference coordinating experience
Experience in planning government meetings, conferences or events ranging in size from 100 to 3,000 attendees
Demonstrated experience managing registration for large events to include building a registration website and reporting structure
Demonstrated expertise in Microsoft Office applications (Word, Excel, PowerPoint, Teams) and on-line registration software
Overall technical savvy and comfortable working with new systems
Demonstrated experience in hosting webinars and virtual events
Familiarity with basic audio/visual equipment
Extreme organization skills, attention to detail, and ability to efficiently multi-task
Ability to work independently on multiple projects simultaneously and under deadlines
Demonstrated experience interacting with high-level government officials and clients
Excellent interpersonal and customer service skills
Possession of excellent oral and written communication skills
Flexibility and ability to function equally well in a support role or in lead role when working with colleagues on projects
Eligibility for or current possession of a U.S. government security clearance
Willingness to travel
Preferred but not required:
Certified Government Meeting Professional or Certified Meeting Professional designations
Experience with on-line exhibits or poster presentations
Experience coordinating exhibit halls to include working with general service contractors, shipping companies and exhibitors
Experience coordinating with production vendors and speakers on large-scale events
Understanding of security clearance procedures
Why SA is for You:
SA's Conference Services Division has an amazing team of 14 professional government meeting planners and five conference facility coordinators. We even have our own conference center! Our planners work both independently and as part of a team. Independently, we are lead planners for our meetings, managing all details from start to finish. As a team, we work together closely on large conferences and events, allowing each planner's expertise to shine in areas such as event design, registration, production, expos, signage, and more. These large events offer quick opportunities for growth in team roles as you become more familiar with our clients and show us what you can do! SA cares about our employees. We understand the importance of work-life balance and provide the flexibility to excel in your job and your life. Our government clients are primarily in the Department of Defense scientific research and development field and the work we do is genuinely impactful and rewarding. We take pride in expertly knowing government rules and planning professional, high-quality meetings and events within the parameters of these rules. This team seeks the right person to fit its work ethic as the days can be long and demands can be great, but the work is fulfilling! SA has work available at lower than full-time levels with the opportunity for more work contingent on both performance of the planner and increased projects for our Conference & Event Services team. SA seeks to create a positive, flexible partnership by offering modified full-time work to the right person right now. Planners will largely have the ability to work remotely but will be expected to attend planning meetings in person, work from the office when the client requests, and be on site during meeting and event execution. Benefits are offered on a pro-rated basis for hourly employees.
Strategic Analysis, Inc. is an Equal Opportunity employer and is committed to non-discrimination in employment. All qualified applicants will receive consideration for employment without regard to race, color, religions, sex (including pregnancy, sexual orientation, or gender identity), national origin, disability (physical or mental), age (40 or older), protected veteran status, genetic information (including family medical history) or any other characteristic protected by law. This policy includes but is not limited to the following employment actions: recruitment, hiring, firing, promotion, demotion, compensation, fringe benefits, training, mentoring and sponsorship programs.