Event Planner and Program Support Job at Texas A&M University in College Station

**We are searching for a dedicated and organized** **Program Coordinator I** to join our team at Mays Business School**.** If you thrive in a fast‐paced, people‐focused environment, this role offers the perfect blend of coordination, teamwork, and opportunities for growth. You’ll collaborate closely with multiple directors to support office needs and plan meaningful events for both students and industry professionals. We’re looking for someone who is detail‐oriented and ready to multitask, prioritize, and anticipate what’s coming down the pipeline. As the first friendly face students and visitors see when they enter the office, you’ll help direct them to the right resources while juggling a variety of responsibilities behind the scenes. Our small, close‐knit team is enthusiastic and supportive - we value collaboration, mentorship, and promoting from within, so there’s real room to grow!* Coordinates the strategic planning and logistical execution of a comprehensive portfolio of industry-focused and student-focused events for CMIS, SCC, and SSO. Events include large-scale conferences, student case competitions, industry networking mixers, career fairs, leadership workshops, orientations, socials, tailgates, company lunches and dinners, etc.* Manages end-to-end logistics for events, including venue selection and reservations, supply purchases, room layouts, audio/visual requirements, catering services, parking, and access details for events ranging from intimate meetings to large multi-day conferences.* Collaborates with faculty to integrate event requirements into relevant courses when appropriate, creating and managing signups or required attendance lists and tracking student participation.* Oversees onsite event operations, serving as the primary point of contact for vendors, speakers, and attendees; troubleshoots issues in real-time to ensure professional execution.* Takes event photos, manages their archival, and provides support with these assets for social media activity.* Facilitates end-to-end logistics for students and guests, including email invitations (and reminders), registration processes, the creation of attendee databases, design and printing of name badges and agendas, and management of check-in procedures, etc.* Coordinates travel arrangements, itineraries, and accommodations for guest speakers, industry board members, and student delegations attending external conferences.* Conducts post-event participant surveys and comprehensive post-event retrospectives to evaluate success against established metrics; develops and maintains written operational plans to iteratively improve event execution and efficiency over time.* Manages event-specific staffing, including the recruitment, training, and supervision of student workers and volunteers.**Cover Letter/Resume:**A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume. **Other Requirements and Factors:*** Flexibility to work extended hours on occasion, including evenings and weekends (7 a.m. to 9 p.m.), to support event execution.* Occasional in-state travel for networking events.* Ability to move or lift medium weight objects (e.g., event supplies, marketing materials) as needed for event setup.**Qualifications****Required Education and Experience*** Bachelor’s degree or equivalent combination of education and experience.* 2 years of demonstrated experience in event coordination, project management, or complex administrative support.**Preferred Qualifications*** Bachelor’s degree in Business, Communications, Hospitality Management, or a related field.* Experience working within a higher education setting or corporate or non-profit environment.* Experience interacting with corporate partners, executives, or industry boards.* Experience sharing online calendars.* Experience with Microsoft Suite.* Familiarity with Bryan/College Station.* Experience working with vendors.* Driver’s License.**Knowledge, Skills, and Abilities*** **Event Management:** Demonstrated ability to plan and execute complex events, including logistics, vendor negotiation, and onsite management.* **Strategic Planning:** Ability to analyze past performance and create written plans for operational improvement.* **Communication:** Strong verbal and written communication skills, with a professional demeanor when interacting with students, faculty, and executives.* **Technology:** Proficiency in office productivity tools (word processing, spreadsheets), survey tools (e.g., Qualtrics), and website content management systems.* **Organization:** Strong organizational and time-management skills, with the ability to handle multiple events and deadlines in a fast-paced environment.* **Financial Acumen:** Basic knowledge of budget tracking and financial processing.**Texas A&M University’s Mays Business School** is a vibrant learning organization of more than 175 faculty members, 125 staff members, and 6,400 undergraduate and graduate students in accounting, finance, management, management information systems, marketing, and supply chain management. Mays Business School’s vision is to advance the world’s prosperity. To advance the world’s prosperity means providing a better future for generations who follow, including quality of life, environment, and economic systems. To fulfill this vision, our mission is to be a vibrant learning organization that creates impactful knowledge and develops transformational leaders. The Department of Information and Operations Management oversees Mays Business School’s Management Information Systems (MISY) and Supply Chain Management (SCMT) programs. Our mission is to advance the field of information sciences through quality education, active partnerships, and research initiatives. Our department ranks among the top in the world in terms of research productivity, impact, and visibility. We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. & lived experience.Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff. The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special. From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here! Equal Opportunity/Veterans/Disability Employer.If you need assistance in applying for this job, please contact (979) 845-5154.**Useful Links:**
#J-18808-Ljbffr