Avasant is hiring: Event Coordinator in El Segundo
Avasant, El Segundo, CA, United States
Event Coordinator
We are seeking a highly organized and proactive Event Coordinator to support a multi-day event taking place May 36, 2026. This role requires both advance planning support and on-site leadership during the event.
This position is in-office in El Segundo prior to the event and fully on-site at Huntington Beach during event days.
Timeline & Commitment
Pre-Event (4 Weeks Prior):
1520 hours per week in-office capacity in El Segundo, supporting planning, logistics, vendor coordination, and production preparation
Event Dates (May 37, 2026):
On-site in Huntington Beach providing coordination and leadership support
Leadership Responsibilities
Lead May 3, 2026:
Off-site dinner coordination
Lead May 4, 2026:
Off-site activity coordination
Responsibilities include managing run-of-show, vendor communication, guest flow, transportation timing (if applicable), and ensuring seamless execution of off-site experiences.
Key Responsibilities
Assist with pre-event logistics and planning
Coordinate with vendors, venues, and partners
Support production timelines and event documentation
Manage guest communications and confirmations
Oversee off-site event execution as assigned
Troubleshoot on-site challenges quickly and professionally
Provide general event coordination support across all program days
Qualifications
Prior experience in event coordination, production, or event management required
Strong organizational and time-management skills
Excellent communication and vendor management abilities
Ability to lead off-site activations independently
Comfortable working flexible hours leading up to and during the event
Calm under pressure with strong problem-solving skills
We are seeking a highly organized and proactive Event Coordinator to support a multi-day event taking place May 36, 2026. This role requires both advance planning support and on-site leadership during the event.
This position is in-office in El Segundo prior to the event and fully on-site at Huntington Beach during event days.
Timeline & Commitment
Pre-Event (4 Weeks Prior):
1520 hours per week in-office capacity in El Segundo, supporting planning, logistics, vendor coordination, and production preparation
Event Dates (May 37, 2026):
On-site in Huntington Beach providing coordination and leadership support
Leadership Responsibilities
Lead May 3, 2026:
Off-site dinner coordination
Lead May 4, 2026:
Off-site activity coordination
Responsibilities include managing run-of-show, vendor communication, guest flow, transportation timing (if applicable), and ensuring seamless execution of off-site experiences.
Key Responsibilities
Assist with pre-event logistics and planning
Coordinate with vendors, venues, and partners
Support production timelines and event documentation
Manage guest communications and confirmations
Oversee off-site event execution as assigned
Troubleshoot on-site challenges quickly and professionally
Provide general event coordination support across all program days
Qualifications
Prior experience in event coordination, production, or event management required
Strong organizational and time-management skills
Excellent communication and vendor management abilities
Ability to lead off-site activations independently
Comfortable working flexible hours leading up to and during the event
Calm under pressure with strong problem-solving skills