The Food Truck Hub & Event Experiences is hiring: Event Coordinator in Berkeley
The Food Truck Hub & Event Experiences, Berkeley, IL, United States
Event Coordinator
Location: Hybrid - local market with potential occasional travel
Reports to: Founder / President
About Us
The Food Truck Hub & Event Experiences is a fast-growing experiential event planning and production company specializing in curated food truck activations, corporate events, brand experiences, and hospitality-driven gatherings.
We partner with innovative companies, hotels, planners, agencies, and corporate teams to transform spaces into seamless, high impact experiences.
Our events are logistics heavy and hospitality focused. We pride ourselves on strong vendor relationships, operational excellence, and delivering thoughtful client experiences.
We are looking for an Event Coordinator who thrives in fast-paced environments, enjoys managing moving pieces, and is passionate about helping execute exceptional events.
The Role
The Event Coordinator plays a key role in supporting event planning, vendor coordination, and day-to-day execution across a wide range of events.
This role is ideal for someone who is highly organized, detail oriented, and able to manage multiple priorities while keeping communication clear and proactive. The ideal candidate is equally comfortable handling behind-the-scenes logistics as they are supporting the company through networking opportunities, and client events.
Success in this role means keeping events well organized before event day, supporting strong communication across vendors, clients, and the team and helping ensure smooth execution when events go live.
Key Responsibilities
Event Planning & Coordination
Support planning and coordination for upcoming events across corporate, social, and brand experience clients
Manage all incoming requests through all channels
Assist with confirming event details, timelines, vendor needs, and operational requirements
Help prepare event documents including timelines, checklists, and Run of Show materials
Coordinate communication with vendors, venues, and internal teams leading up to events
Track key planning milestones and help ensure deadlines are met
Vendor & Client Support
Help maintain strong relationships with vendors, venue teams, and event partners
Explore new vendor opportunities based on trends and client requests
Create and manage new vendor menus and details in our event planning platform
Communicate with vendors to confirm event logistics and event requirements
Support client communication by gathering details and clearly documenting requests
Assist in keeping all partners aligned and informed throughout the planning process
Help ensure a high level of hospitality and professionalism in all interactions
On-Site Event Support
Provide on-site support for select events
Help manage setup, vendor arrival, timelines, and execution details
Serve as a key support contact for vendors and partners during live events
Support marketing efforts by taking pictures and videos when on-site at events
Troubleshoot issues in real time while maintaining a calm and professional presence
Help ensure service standards and event flow are maintained throughout execution
Post Event Follow-Up
Assist with post-event follow-ups and wrap-up tasks
Gather notes and feedback from events to support future improvements
Help document event insights, operational learnings, and client preferences
Support ongoing relationship building with clients, vendors, and venue partners
Why You'll Love Working Here
Work in an autonomous manner, empowered with decision-making responsibilities
Have a meaningful impact on the company
Gain exposure to event production, logistics, and client strategy
Every week looks different, from planning meetings to live event execution
Flexible hybrid work environment
Collaborative and entrepreneurial team culture
Opportunity to grow alongside a scaling company
Compensation & Benefits
Competitive salary; target range based on experience: $40,000 - $55,000
401(k) savings plan with company match
Opportunity to participate in company healthcare plan
Paid time off
Professional development and networking opportunities
What Success Looks Like in the First 6 Months
In this role, success will include:
Successfully supporting the planning and execution of multiple events with strong attention to detail
Building strong working relationships with vendors, venues, and internal partners
Strengthening communication and coordination across event stakeholders
Contributing to smooth event execution and positive client experiences
Helping improve internal organization, event readiness, and follow-up processes
Qualifications
1 to 4 years of experience in event coordination, hospitality, event production, or a related field
Strong organization and time management skills
Ability to manage multiple projects and deadlines simultaneously
Experience coordinating with vendors, clients, or venue teams
Strong communication skills both written and verbal
Detail oriented with the ability to stay calm in fast-paced environments
Comfortable supporting occasional evening or weekend events
Ability to travel locally for venue visits and events
Proactive, solutions-oriented mindset
Preferred but Not Required
Experience working with caterers, venues, or other event-related companies
Familiarity with Run of Show documents and event timelines
Experience with HubSpot or other CRM platforms
Experience supporting corporate or social events
Location: Hybrid - local market with potential occasional travel
Reports to: Founder / President
About Us
The Food Truck Hub & Event Experiences is a fast-growing experiential event planning and production company specializing in curated food truck activations, corporate events, brand experiences, and hospitality-driven gatherings.
We partner with innovative companies, hotels, planners, agencies, and corporate teams to transform spaces into seamless, high impact experiences.
Our events are logistics heavy and hospitality focused. We pride ourselves on strong vendor relationships, operational excellence, and delivering thoughtful client experiences.
We are looking for an Event Coordinator who thrives in fast-paced environments, enjoys managing moving pieces, and is passionate about helping execute exceptional events.
The Role
The Event Coordinator plays a key role in supporting event planning, vendor coordination, and day-to-day execution across a wide range of events.
This role is ideal for someone who is highly organized, detail oriented, and able to manage multiple priorities while keeping communication clear and proactive. The ideal candidate is equally comfortable handling behind-the-scenes logistics as they are supporting the company through networking opportunities, and client events.
Success in this role means keeping events well organized before event day, supporting strong communication across vendors, clients, and the team and helping ensure smooth execution when events go live.
Key Responsibilities
Event Planning & Coordination
Support planning and coordination for upcoming events across corporate, social, and brand experience clients
Manage all incoming requests through all channels
Assist with confirming event details, timelines, vendor needs, and operational requirements
Help prepare event documents including timelines, checklists, and Run of Show materials
Coordinate communication with vendors, venues, and internal teams leading up to events
Track key planning milestones and help ensure deadlines are met
Vendor & Client Support
Help maintain strong relationships with vendors, venue teams, and event partners
Explore new vendor opportunities based on trends and client requests
Create and manage new vendor menus and details in our event planning platform
Communicate with vendors to confirm event logistics and event requirements
Support client communication by gathering details and clearly documenting requests
Assist in keeping all partners aligned and informed throughout the planning process
Help ensure a high level of hospitality and professionalism in all interactions
On-Site Event Support
Provide on-site support for select events
Help manage setup, vendor arrival, timelines, and execution details
Serve as a key support contact for vendors and partners during live events
Support marketing efforts by taking pictures and videos when on-site at events
Troubleshoot issues in real time while maintaining a calm and professional presence
Help ensure service standards and event flow are maintained throughout execution
Post Event Follow-Up
Assist with post-event follow-ups and wrap-up tasks
Gather notes and feedback from events to support future improvements
Help document event insights, operational learnings, and client preferences
Support ongoing relationship building with clients, vendors, and venue partners
Why You'll Love Working Here
Work in an autonomous manner, empowered with decision-making responsibilities
Have a meaningful impact on the company
Gain exposure to event production, logistics, and client strategy
Every week looks different, from planning meetings to live event execution
Flexible hybrid work environment
Collaborative and entrepreneurial team culture
Opportunity to grow alongside a scaling company
Compensation & Benefits
Competitive salary; target range based on experience: $40,000 - $55,000
401(k) savings plan with company match
Opportunity to participate in company healthcare plan
Paid time off
Professional development and networking opportunities
What Success Looks Like in the First 6 Months
In this role, success will include:
Successfully supporting the planning and execution of multiple events with strong attention to detail
Building strong working relationships with vendors, venues, and internal partners
Strengthening communication and coordination across event stakeholders
Contributing to smooth event execution and positive client experiences
Helping improve internal organization, event readiness, and follow-up processes
Qualifications
1 to 4 years of experience in event coordination, hospitality, event production, or a related field
Strong organization and time management skills
Ability to manage multiple projects and deadlines simultaneously
Experience coordinating with vendors, clients, or venue teams
Strong communication skills both written and verbal
Detail oriented with the ability to stay calm in fast-paced environments
Comfortable supporting occasional evening or weekend events
Ability to travel locally for venue visits and events
Proactive, solutions-oriented mindset
Preferred but Not Required
Experience working with caterers, venues, or other event-related companies
Familiarity with Run of Show documents and event timelines
Experience with HubSpot or other CRM platforms
Experience supporting corporate or social events