Atlas Print Solutions is hiring: Event Coordinator in West New York
Atlas Print Solutions, West New York, NJ, United States
About Atlas Print Solutions
Atlas Print Solutions, is a full-service print production and design services agency with over 25 years of industry experience. Known for our exceptional customer service and expertise, we work with High-end Luxury Brands, Event Spaces, Major Retail Brands, Creative Agencies and Event Planners to bring their visions to life. Our dedicated in-house creative project managers and innovative solutions team, combined with our advanced production and installation capabilities, guarantee exceptional quality and environmentally sustainable graphic solutions.
The Opportunity
Were looking for an Event Coordinator who thrives at the intersection of client experience, brand execution, and operational excellence.
This is not a back-office role. You will be a key player in bringing high-profile events and brand activations to life, working closely with clients, creative teams, and vendors to ensure every detail aligns with the brand vision.
Youll help shape how luxury and retail brands show up in the worldwhile building the systems and workflows that make seamless execution possible.
What Youll Do
Client Experience & Event Execution
Act as a key support partner to Event Project Managers on high-touch, client-facing projects
Collaborate with clients and internal teams to bring brand visions to life
Support event planning and execution across multiple markets, ensuring polished, on-brand delivery
Help coordinate day-of logistics, vendor communication, and installation support when needed
Contribute to creating a seamless, elevated client experience from concept through execution
Marketing, Brand & Vendor Collaboration
Research and source vendors that align with brand aesthetics and experiential goals
Support RFP processes, vendor outreach, and creative production coordination
Maintain strong vendor relationships and contribute to building a best-in-class partner network
Assist in capturing and organizing event deliverables (photos, installs, recaps) for client presentations and marketing use
Operations & Project Management
Own project workflows and ensure accuracy within Monday.com (CRM & project management)
Maintain clean, organized systems that support scalable event execution
Manage timelines, task tracking, and cross-functional communication
Ensure all project detailsfrom creative specs to install logisticsare accurate and client-ready
Billing, Reporting & Performance Tracking
Support billing workflows, documentation, and coordination with accounting
Track budgets, invoices, and vendor costs with a high level of accuracy
Assist in building client recaps and performance reports
Identify opportunities to improve processes and enhance efficiency as the division grows
Tools Youll Use
Monday.com (project management & CRM)
Google Drive & Google Workspace
FileMaker
QuickBooks (in partnership with accounting)
Microsoft Office Suite
Canva
What You Bring
4+ years of experience in
event coordination, marketing, PR, or project management
Strong
client-facing experience
with excellent communication and relationship-building skills
A passion for
branding, events, and experiential marketing
Exceptional organization and attention to detail
Ability to manage multiple projects in a fast-paced, high-expectation environment
Experience with Monday.com or similar tools is a plus
Nice to Have
Experience working with
luxury, retail, or experiential brands
Exposure to
agency environments, events, or brand activations
Familiarity with vendor sourcing, production, or installation logistics
Why This Role is Exciting
Work on
high-visibility events and brand activations
Collaborate directly with
top-tier clients and creative teams
Be part of a growing division where you can
shape processes and make an impact
Gain exposure to both the
creative and operational sides of experiential marketing
Compensation & Benefits
$65,000 $75,000 per year
Health insurance
Dental insurance
Paid time off
Atlas Print Solutions, is a full-service print production and design services agency with over 25 years of industry experience. Known for our exceptional customer service and expertise, we work with High-end Luxury Brands, Event Spaces, Major Retail Brands, Creative Agencies and Event Planners to bring their visions to life. Our dedicated in-house creative project managers and innovative solutions team, combined with our advanced production and installation capabilities, guarantee exceptional quality and environmentally sustainable graphic solutions.
The Opportunity
Were looking for an Event Coordinator who thrives at the intersection of client experience, brand execution, and operational excellence.
This is not a back-office role. You will be a key player in bringing high-profile events and brand activations to life, working closely with clients, creative teams, and vendors to ensure every detail aligns with the brand vision.
Youll help shape how luxury and retail brands show up in the worldwhile building the systems and workflows that make seamless execution possible.
What Youll Do
Client Experience & Event Execution
Act as a key support partner to Event Project Managers on high-touch, client-facing projects
Collaborate with clients and internal teams to bring brand visions to life
Support event planning and execution across multiple markets, ensuring polished, on-brand delivery
Help coordinate day-of logistics, vendor communication, and installation support when needed
Contribute to creating a seamless, elevated client experience from concept through execution
Marketing, Brand & Vendor Collaboration
Research and source vendors that align with brand aesthetics and experiential goals
Support RFP processes, vendor outreach, and creative production coordination
Maintain strong vendor relationships and contribute to building a best-in-class partner network
Assist in capturing and organizing event deliverables (photos, installs, recaps) for client presentations and marketing use
Operations & Project Management
Own project workflows and ensure accuracy within Monday.com (CRM & project management)
Maintain clean, organized systems that support scalable event execution
Manage timelines, task tracking, and cross-functional communication
Ensure all project detailsfrom creative specs to install logisticsare accurate and client-ready
Billing, Reporting & Performance Tracking
Support billing workflows, documentation, and coordination with accounting
Track budgets, invoices, and vendor costs with a high level of accuracy
Assist in building client recaps and performance reports
Identify opportunities to improve processes and enhance efficiency as the division grows
Tools Youll Use
Monday.com (project management & CRM)
Google Drive & Google Workspace
FileMaker
QuickBooks (in partnership with accounting)
Microsoft Office Suite
Canva
What You Bring
4+ years of experience in
event coordination, marketing, PR, or project management
Strong
client-facing experience
with excellent communication and relationship-building skills
A passion for
branding, events, and experiential marketing
Exceptional organization and attention to detail
Ability to manage multiple projects in a fast-paced, high-expectation environment
Experience with Monday.com or similar tools is a plus
Nice to Have
Experience working with
luxury, retail, or experiential brands
Exposure to
agency environments, events, or brand activations
Familiarity with vendor sourcing, production, or installation logistics
Why This Role is Exciting
Work on
high-visibility events and brand activations
Collaborate directly with
top-tier clients and creative teams
Be part of a growing division where you can
shape processes and make an impact
Gain exposure to both the
creative and operational sides of experiential marketing
Compensation & Benefits
$65,000 $75,000 per year
Health insurance
Dental insurance
Paid time off