Administrative Officer 2

Salary

$59,345.00 - $90,211.00 Annually

Location

Dauphin County, PA

Job Type

Civil Service Permanent Full-Time

Job Number

CS-2026-48299-08640

Department

Emergency Management Agency

Division

EM Grnts Ad Div

Opening Date

04/27/2026

Closing Date

5/11/2026 11:59 PM Eastern

Job Code

08640

Position Number

00235375

Union

Non Union

Bargaining Unit

A3

Pay Group

ST07

Bureau / Division Code

00311520

Bureau / Division

EM Grants Administration Division

Worksite Address

1310 Elmerton Avenue

City

Harrisburg, Pennsylvania

Zip Code

17110

Contact Name

Luke Dugan

Contact Email

THE POSITION

Start a meaningful career as an Administrative Officer 2 with the Pennsylvania Emergency Management Agency. In this role, you assist in managing grants, reviewing program activities and supporting statewide emergency preparedness. Your work will help local partners carry out important safety programs. Be part of an agency that values teamwork, learning and strong community service.

DESCRIPTION OF WORK

This position focuses on supporting the management of statewide grant programs and ensuring compliance with federal and state requirements. It involves reviewing applications, monitoring program activities and assisting with reports and communication. As an Administrative Officer 2, you will perform the following duties:
Grant Oversight:

Review grant applications, update program materials and monitor participant activities
Financial Tracking:

Monitor award balances and prepare status and financial reports for assigned programs
Reimbursement Review:

Analyze reimbursement requests, verify documentation and maintain required records
Agreement Management:

Draft grant agreements, follow approval steps and issue completed agreements to subrecipients
Communication Support:

Prepare correspondence and respond to inquiries about program requirements and activities
Training Assistance:

Assist in planning or delivering training related to grant program duties

Interested in learning more? Additional details regarding this position can be found in the

position description .

Work Schedule and Additional Information:
FREE on-site parking
Full-time employment
Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
In the event of an emergency/disaster situation or training exercise, this position may be required to travel, work up to 12-hour shifts, and work outside of the normal work hours, including weekends and overnights.
Telework:

You may have the opportunity to work from home (telework) part-time, upon successful completion of a training period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
Salary:

Selected candidates who are new to employment with the Commonwealth of Pennsylvania will receive the minimum starting salary listed on this posting. The starting salary is non-negotiable.
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS
Minimum Experience and Training Requirements:
One year as an Administrative Officer 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration);

or
Three years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting, or procurement; and a bachelor's degree;

or
Any equivalent combination of experience and training.

Other Requirements:
You must meet the

PA residency requirement . For more information on ways to meet PA residency requirements, follow the

link

and click on Residency Guidelines.
You must be able to perform essential job functions.

How to Apply:
Resumes, cover letters, and similar documents will

not

be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
Your application must be submitted by the posting closing date .

Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements may eliminate you from consideration for this position.
All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:
Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to

www.pa.gov/agencies/employment/how-to-apply.html

and click on Veterans.

Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
Your score is valid for this specific posting only.
You must provide complete and accurate information or:

your score may be lower than deserved.
you may be disqualified.

You may only apply/test

once

for this posting.
Your results will be provided via email.