Coordinator, Publicity Job at NBC Universal in California
NBC Universal, California, MO, United States
Job Description
This Coordinator role will support the SVP of Publicity & Integrated Marketing across both publicity and integrated marketing initiatives, with a primary focus on publicity. The position requires a highly organized and detail-oriented individual who is proactive, resourceful, and able to manage multiple priorities in a fast-paced environment. It blends traditional administrative duties with meaningful involvement in campaign execution, offering the opportunity to manage day-to-day logistics while contributing to larger strategic goals. The ideal candidate has a strong interest in film, television, podcasts, and pop culture, and is excited to contribute to high-impact marketing and publicity campaigns from early conception through release.
Essential Responsibilities
Administrative & Operational Support
Manage and maintain a complex calendar (meetings, calls, virtual/in‑person events, etc.)
Coordinate meeting logistics (conference rooms, on‑the‑lot passes, Teams/Zoom setup, etc.)
Process and track expenses in a timely and organized manner
Coordinate lunch/meal orders for working lunches or larger partner meetings
Maintain and update Publicity Status reports (tune‑ins, Daily Buzz info, offer info, etc.)
Distribute film assets to press (production notes, images, EPK links, clips, etc.)
Assist with the creation and management of media/integrated decks and specialized slides (internal use, filmmaker meetings, presentations, etc.)
Coordinate travel arrangements (flights, cars, hotels) for executives and press attending junkets, premieres, press tours, set visits, content days, etc.
Media & Press Relations Support
Manage screening logistics, including invitations, RSVP tracking, and post‑screening reaction summaries
Support film premiere execution: press check‑in, RSVP management, premiere placards, and media communications
Assist with junket and press coordination, including outreach, scheduling, confirmations, logistics, and materials distribution
Collaborate with the team on brainstorming initiatives that contribute fun, innovative, and buzzworthy ideas to film campaigns across multiple platforms
Support red carpet management and on‑site troubleshooting at premieres, conventions, and special events
Assist with outreach and pitching to local LA press, podcasts, radio, and other media outlets
Coordinate logistics for talk show, podcast, and special appearances (security lists, scheduling, pre‑interviews)
Attend and staff events (junkets, screenings, premieres, talk shows, talent appearances, etc.)
Proactively research and track relevant media‑including podcasts, television, and digital outlets‑to identify strong promotional opportunities and build/source targeted press contacts
Qualifications
1+ years of experience in the entertainment industry
Working knowledge of Microsoft based software: Outlook, Word and Excel
Willingness to work evenings and weekends with short notice and be flexible with hours
Desired Characteristics
Experience working with multiple clients, departments, etc.
Strong written and communication skills at all levels
Flexibility to maintain ever‑changing schedules and itineraries
Detailed oriented and organized
Able to work well under pressure and be flexible in an ever‑changing environment
Additional Requirements
This position has been designated as hybrid, which currently requires contributing from the office a minimum of four days per week. The Company reserves the right to change in‑office requirements at any time.
This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.
Salary Range
$60,000 - $65,000 hourly paid (not bonus eligible)
Equal Employment Opportunity Statement
NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.
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This Coordinator role will support the SVP of Publicity & Integrated Marketing across both publicity and integrated marketing initiatives, with a primary focus on publicity. The position requires a highly organized and detail-oriented individual who is proactive, resourceful, and able to manage multiple priorities in a fast-paced environment. It blends traditional administrative duties with meaningful involvement in campaign execution, offering the opportunity to manage day-to-day logistics while contributing to larger strategic goals. The ideal candidate has a strong interest in film, television, podcasts, and pop culture, and is excited to contribute to high-impact marketing and publicity campaigns from early conception through release.
Essential Responsibilities
Administrative & Operational Support
Manage and maintain a complex calendar (meetings, calls, virtual/in‑person events, etc.)
Coordinate meeting logistics (conference rooms, on‑the‑lot passes, Teams/Zoom setup, etc.)
Process and track expenses in a timely and organized manner
Coordinate lunch/meal orders for working lunches or larger partner meetings
Maintain and update Publicity Status reports (tune‑ins, Daily Buzz info, offer info, etc.)
Distribute film assets to press (production notes, images, EPK links, clips, etc.)
Assist with the creation and management of media/integrated decks and specialized slides (internal use, filmmaker meetings, presentations, etc.)
Coordinate travel arrangements (flights, cars, hotels) for executives and press attending junkets, premieres, press tours, set visits, content days, etc.
Media & Press Relations Support
Manage screening logistics, including invitations, RSVP tracking, and post‑screening reaction summaries
Support film premiere execution: press check‑in, RSVP management, premiere placards, and media communications
Assist with junket and press coordination, including outreach, scheduling, confirmations, logistics, and materials distribution
Collaborate with the team on brainstorming initiatives that contribute fun, innovative, and buzzworthy ideas to film campaigns across multiple platforms
Support red carpet management and on‑site troubleshooting at premieres, conventions, and special events
Assist with outreach and pitching to local LA press, podcasts, radio, and other media outlets
Coordinate logistics for talk show, podcast, and special appearances (security lists, scheduling, pre‑interviews)
Attend and staff events (junkets, screenings, premieres, talk shows, talent appearances, etc.)
Proactively research and track relevant media‑including podcasts, television, and digital outlets‑to identify strong promotional opportunities and build/source targeted press contacts
Qualifications
1+ years of experience in the entertainment industry
Working knowledge of Microsoft based software: Outlook, Word and Excel
Willingness to work evenings and weekends with short notice and be flexible with hours
Desired Characteristics
Experience working with multiple clients, departments, etc.
Strong written and communication skills at all levels
Flexibility to maintain ever‑changing schedules and itineraries
Detailed oriented and organized
Able to work well under pressure and be flexible in an ever‑changing environment
Additional Requirements
This position has been designated as hybrid, which currently requires contributing from the office a minimum of four days per week. The Company reserves the right to change in‑office requirements at any time.
This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.
Salary Range
$60,000 - $65,000 hourly paid (not bonus eligible)
Equal Employment Opportunity Statement
NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.
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