Executive Assistant/Office Manager/PR Manager
AIA Austin, Austin, TX, United States
Executive Assistant / Office Manager / PR Manager
Matt Fajkus Architecture
Location: Austin, TX (remote positions not accepted)
Employment Type: Part Time, with potential to become full time (flexibility a plus)
Contact: jobs@mfarchitecture.com
Website: http://www.mfarchitecture.com
MF Architecture is a dynamic Austin-based practice on the rise, with design awards at local, regional, and national levels. It has completed more than 50 buildings, including a 2019 National AIA Design Award, and is recognized for its architecture, publicity, and social media outreach.
Key Responsibilities
Administrative Management: Manage day‑to‑day operations, including scheduling, correspondence, and general office maintenance.
Client Support: Serve as the first point of contact for clients, managing inquiries and coordinating meetings.
Team Coordination: Support architects and designers with project schedules, meeting preparation, and resource organization.
Procurement: Order and maintain office supplies and materials for projects as well as snacks and refreshments.
Facilities: Coordinate and monitor office cleans with a third‑party supplier, ensuring effectiveness. Between cleanings, the OM is responsible for tidying/cleaning spaces and emptying trash/recycling.
HR Support: Assist in onboarding new employees, maintaining employee records, and directing employees to HR consultants for queries.
Event Planning: Organize team‑building events, client presentations, and regular meetings with consultants and contractors.
Executive Assistant Tasks: Calendar and email management, travel arrangements, document and meeting preparation, expense management, workload management, errands, food prep, and menial tasks.
PR Tasks: Social media management and awards submission preparation.
Qualifications
No specific previous work experience required.
Creative mindset appreciated.
Can‑do attitude and willingness to learn or receive training.
Strong organizational and multitasking skills.
Excellent written and verbal communication abilities.
Basic knowledge of Microsoft Office, Google Workspace, and computers (PCs) a must.
Willingness to occasionally assist in manual, physical tasks.
What We Offer
Competitive salary based on experience.
Opportunities for professional growth within a creative and supportive environment.
Paid time off and health benefits.
A vibrant studio culture with regular team activities and learning opportunities.
How To Apply
Please send your resume and a few references to jobs@mfarchitecture.com with the subject line “Office Manager Application.”
#J-18808-Ljbffr
Matt Fajkus Architecture
Location: Austin, TX (remote positions not accepted)
Employment Type: Part Time, with potential to become full time (flexibility a plus)
Contact: jobs@mfarchitecture.com
Website: http://www.mfarchitecture.com
MF Architecture is a dynamic Austin-based practice on the rise, with design awards at local, regional, and national levels. It has completed more than 50 buildings, including a 2019 National AIA Design Award, and is recognized for its architecture, publicity, and social media outreach.
Key Responsibilities
Administrative Management: Manage day‑to‑day operations, including scheduling, correspondence, and general office maintenance.
Client Support: Serve as the first point of contact for clients, managing inquiries and coordinating meetings.
Team Coordination: Support architects and designers with project schedules, meeting preparation, and resource organization.
Procurement: Order and maintain office supplies and materials for projects as well as snacks and refreshments.
Facilities: Coordinate and monitor office cleans with a third‑party supplier, ensuring effectiveness. Between cleanings, the OM is responsible for tidying/cleaning spaces and emptying trash/recycling.
HR Support: Assist in onboarding new employees, maintaining employee records, and directing employees to HR consultants for queries.
Event Planning: Organize team‑building events, client presentations, and regular meetings with consultants and contractors.
Executive Assistant Tasks: Calendar and email management, travel arrangements, document and meeting preparation, expense management, workload management, errands, food prep, and menial tasks.
PR Tasks: Social media management and awards submission preparation.
Qualifications
No specific previous work experience required.
Creative mindset appreciated.
Can‑do attitude and willingness to learn or receive training.
Strong organizational and multitasking skills.
Excellent written and verbal communication abilities.
Basic knowledge of Microsoft Office, Google Workspace, and computers (PCs) a must.
Willingness to occasionally assist in manual, physical tasks.
What We Offer
Competitive salary based on experience.
Opportunities for professional growth within a creative and supportive environment.
Paid time off and health benefits.
A vibrant studio culture with regular team activities and learning opportunities.
How To Apply
Please send your resume and a few references to jobs@mfarchitecture.com with the subject line “Office Manager Application.”
#J-18808-Ljbffr