Business Operations Assistant (Entry-level)
Pacific Office Automation, Beaverton, OR, United States
Business Operations Assistant
Pacific Office Automation is the largest independently owned document imaging and technology dealer in the nation. Since 1976, we have grown to over 30 branches across 11 western states. Our long-standing success in office equipment and technology sales and service has earned us strong partnerships with top manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and many more.
At Pacific Office Automation, you will find a growth-focused technology company with excellent benefits and colleagues who are invested in your success. We aim to be a long-term employer by providing ongoing training and certifications to keep pace with rapidly evolving technology. At POA, all voices are valued and heard, regardless of seniority or tenure.
Position: Business Operations Assistant Sales Reporting Focus
We are seeking an Administrative Assistant to support our Branch Support team in Beaverton, OR. This role is heavily focused on monthly sales reporting and requires strong Excel skills, exceptional attention to detail, and the ability to manage multiple priorities and deadlines. The ideal candidate is highly organized, enjoys working with data, and can serve as a reliable resource for teammates.
Essential Job Duties
Own and manage monthly sales reporting for Branch Support
Highly accurate data entry across multiple databases
Heavy and frequent internal customer service and communication
Maintain and update spreadsheets for current cost analysis reviews
Support Sales Reps and the Major Account Manager with various administrative tasks
File, copy, and scan documents as needed
Schedule equipment and software deliveries, moves, and pickups
Escalate service callrelated issues on behalf of customers
Audit and create invoices with a high level of accuracy
Qualifications
Strong Microsoft Excel proficiency, including:
Copy, paste, find, filter
Custom sort by multiple columns
Work with multiple sheets within a single workbook
Microsoft Word proficient
Ability to type 5060 words per minute
Ability to follow directions, take clear notes, and work with minimal supervision
2 years of office experience, preferably in an administrative or customer service role
Able to work both independently and collaboratively as part of a team
Preferred Skills (Not Required)
Advanced Excel skills:
Index/Match or similar lookup functions
Creating and maintaining pivot tables
Conditional formatting for data analysis
Compensation & Benefits
Starting pay: $18$20 per hour, DOE
PTO, vacation, and sick leave
Advancement and growth opportunities, including potential leadership roles
Supportive, team-oriented environment
Our Commitment to Diversity and Inclusion
Pacific Office Automation is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, gender, sexual orientation, gender expression or identity, age, religion, veteran status, or any other characteristic protected by law. We celebrate our employees' differences because we know that diversity makes us stronger.
Pacific Office Automation is the largest independently owned document imaging and technology dealer in the nation. Since 1976, we have grown to over 30 branches across 11 western states. Our long-standing success in office equipment and technology sales and service has earned us strong partnerships with top manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and many more.
At Pacific Office Automation, you will find a growth-focused technology company with excellent benefits and colleagues who are invested in your success. We aim to be a long-term employer by providing ongoing training and certifications to keep pace with rapidly evolving technology. At POA, all voices are valued and heard, regardless of seniority or tenure.
Position: Business Operations Assistant Sales Reporting Focus
We are seeking an Administrative Assistant to support our Branch Support team in Beaverton, OR. This role is heavily focused on monthly sales reporting and requires strong Excel skills, exceptional attention to detail, and the ability to manage multiple priorities and deadlines. The ideal candidate is highly organized, enjoys working with data, and can serve as a reliable resource for teammates.
Essential Job Duties
Own and manage monthly sales reporting for Branch Support
Highly accurate data entry across multiple databases
Heavy and frequent internal customer service and communication
Maintain and update spreadsheets for current cost analysis reviews
Support Sales Reps and the Major Account Manager with various administrative tasks
File, copy, and scan documents as needed
Schedule equipment and software deliveries, moves, and pickups
Escalate service callrelated issues on behalf of customers
Audit and create invoices with a high level of accuracy
Qualifications
Strong Microsoft Excel proficiency, including:
Copy, paste, find, filter
Custom sort by multiple columns
Work with multiple sheets within a single workbook
Microsoft Word proficient
Ability to type 5060 words per minute
Ability to follow directions, take clear notes, and work with minimal supervision
2 years of office experience, preferably in an administrative or customer service role
Able to work both independently and collaboratively as part of a team
Preferred Skills (Not Required)
Advanced Excel skills:
Index/Match or similar lookup functions
Creating and maintaining pivot tables
Conditional formatting for data analysis
Compensation & Benefits
Starting pay: $18$20 per hour, DOE
PTO, vacation, and sick leave
Advancement and growth opportunities, including potential leadership roles
Supportive, team-oriented environment
Our Commitment to Diversity and Inclusion
Pacific Office Automation is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, gender, sexual orientation, gender expression or identity, age, religion, veteran status, or any other characteristic protected by law. We celebrate our employees' differences because we know that diversity makes us stronger.