Administrative Specialist II, Grade 21
GovernmentJobs.com, Gaithersburg, MD, United States
Administrative Specialist II
Montgomery County Department of Transportation's (MCDOT) mission is to move people and connect places with seamless, equitable transportation options that are safe, environmentally responsible, and support economic growth and vibrancy in Montgomery County. MCDOT supports its residents, commuters, and visitors with transit options and infrastructure that provide seamless public transportation.
MCDOT is looking for an Administrative Specialist II. This position will perform administrative duties related to complex and technical engineering construction contracts and procurement activities, in addition to assisting with performing general professional work in support of Montgomery County Department of Transportation, Division of Transportation Engineering. This position requires broad knowledge of all functions of County government, particularly procurement and public contracting, as well as fiscal management, and the ability to support CIP project managers and protocols, and to serve as a point of contact for contractual and solicitation issues for designated CIP projects.
The ideal employee will provide administrative support for capital projects managed by the Division of Transportation Engineering, including, but not limited to, MCDOT's Bus Rapid Transit (BRT) program and its individual projects, including the Viers Mills Road BRT and the Rte 355 BRT. This includes contract management for multiple contracts, including Basic Ordering Agreements (BOAs), with contractors and consultants working on the BRT projects and other DTE projects. The employee also provides program management support, including, but not limited to, verifying and reporting on financial data and project status, performing records management, and processing and tracking invoice payments as required by the Federal Transit Administration. Other duties include financial and budgetary support and general administrative support for the division as a whole.
Duties include, but are not limited to:
Assist in coordinating the development of contractual agreements with providers/organizations selected as a result of solicitation, County Council action, and/or other selection methods in collaboration with designated Project Managers/Engineers
Oversee administration of program area contracts, which includes fiscal monitoring and compliance with county contract and procurement regulations
Assist Project Managers/Engineers in drafting contract documents such as RFPs, IFBs, bridge contracts, public entity contracts, amendments, and memos to procurement.
Support personnel management with insurance compliance of contracts
Serve as a liaison with other departments/agencies/contractors/consultants
Contract management, monitoring, and administration
Program Management, prepare reports, reconcile financial data, track and process invoices, and program expenditures.
Education: Graduation from an accredited college or university with a Bachelor's Degree.
Experience: Two (2) years of professional administrative experience related to the needs of the department/agency to which the position is assigned (e.g., budget preparation, general purchasing, equipment and material control, contract management, monitoring, and administration, Program Management, preparing reports, reconciling financial data, tracking and processing invoices, and program expenditures).
Substitutions: EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis. EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis. Licenses, Registrations, Certifications, or Special Requirements: None. Work Environment: The work is primarily performed in an office setting and involves typical discomforts. The work environment is adequately lighted, heated/cooled, and ventilated, and does not require that the employee take special measures to control environmental conditions. Physical Demands: The work requires ordinary physical effort, including sitting, using microcomputer equipment, walking, standing, bending, and reaching for or carrying light items, as in an office environment. Work does not result in noticeable fatigue. Medical Protocol: This position requires completion of a pre-employment Medical History Form to assess your ability to safely perform the essential duties of the role.
We will use interview preference criteria:
Experience in working with staff of diverse technical and managerial backgrounds to develop and facilitate documents.
Experience and knowledge of the Montgomery County rules and regulations of procurement, and handling financial processes, including Oracle Financial Systems
Experience in planning, organizing, and prioritizing responsibilities.
Experience in the use of personal computer operating systems and applications such as Microsoft Office Suite
Experience with collaborative software products utilizing digital signatures such as SharePoint, Seamless Docs, Adobe Sign, and DocuSign.
Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at Hiring@montgomerycountymd.gov . Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.
Montgomery County Department of Transportation's (MCDOT) mission is to move people and connect places with seamless, equitable transportation options that are safe, environmentally responsible, and support economic growth and vibrancy in Montgomery County. MCDOT supports its residents, commuters, and visitors with transit options and infrastructure that provide seamless public transportation.
MCDOT is looking for an Administrative Specialist II. This position will perform administrative duties related to complex and technical engineering construction contracts and procurement activities, in addition to assisting with performing general professional work in support of Montgomery County Department of Transportation, Division of Transportation Engineering. This position requires broad knowledge of all functions of County government, particularly procurement and public contracting, as well as fiscal management, and the ability to support CIP project managers and protocols, and to serve as a point of contact for contractual and solicitation issues for designated CIP projects.
The ideal employee will provide administrative support for capital projects managed by the Division of Transportation Engineering, including, but not limited to, MCDOT's Bus Rapid Transit (BRT) program and its individual projects, including the Viers Mills Road BRT and the Rte 355 BRT. This includes contract management for multiple contracts, including Basic Ordering Agreements (BOAs), with contractors and consultants working on the BRT projects and other DTE projects. The employee also provides program management support, including, but not limited to, verifying and reporting on financial data and project status, performing records management, and processing and tracking invoice payments as required by the Federal Transit Administration. Other duties include financial and budgetary support and general administrative support for the division as a whole.
Duties include, but are not limited to:
Assist in coordinating the development of contractual agreements with providers/organizations selected as a result of solicitation, County Council action, and/or other selection methods in collaboration with designated Project Managers/Engineers
Oversee administration of program area contracts, which includes fiscal monitoring and compliance with county contract and procurement regulations
Assist Project Managers/Engineers in drafting contract documents such as RFPs, IFBs, bridge contracts, public entity contracts, amendments, and memos to procurement.
Support personnel management with insurance compliance of contracts
Serve as a liaison with other departments/agencies/contractors/consultants
Contract management, monitoring, and administration
Program Management, prepare reports, reconcile financial data, track and process invoices, and program expenditures.
Education: Graduation from an accredited college or university with a Bachelor's Degree.
Experience: Two (2) years of professional administrative experience related to the needs of the department/agency to which the position is assigned (e.g., budget preparation, general purchasing, equipment and material control, contract management, monitoring, and administration, Program Management, preparing reports, reconciling financial data, tracking and processing invoices, and program expenditures).
Substitutions: EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis. EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis. Licenses, Registrations, Certifications, or Special Requirements: None. Work Environment: The work is primarily performed in an office setting and involves typical discomforts. The work environment is adequately lighted, heated/cooled, and ventilated, and does not require that the employee take special measures to control environmental conditions. Physical Demands: The work requires ordinary physical effort, including sitting, using microcomputer equipment, walking, standing, bending, and reaching for or carrying light items, as in an office environment. Work does not result in noticeable fatigue. Medical Protocol: This position requires completion of a pre-employment Medical History Form to assess your ability to safely perform the essential duties of the role.
We will use interview preference criteria:
Experience in working with staff of diverse technical and managerial backgrounds to develop and facilitate documents.
Experience and knowledge of the Montgomery County rules and regulations of procurement, and handling financial processes, including Oracle Financial Systems
Experience in planning, organizing, and prioritizing responsibilities.
Experience in the use of personal computer operating systems and applications such as Microsoft Office Suite
Experience with collaborative software products utilizing digital signatures such as SharePoint, Seamless Docs, Adobe Sign, and DocuSign.
Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at Hiring@montgomerycountymd.gov . Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.