Special Events & Media Coordinator (6292) Job #85081 - Dept of Architecture (DBA
University of California, Berkeley, Berkeley, CA, United States
About Berkeley
At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging makes it a special place for students, faculty and staff.
As a world‑leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since its founding in 1868, the university has driven innovation, creating global intellectual, economic and social value.
We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity‑focused community that views education as a matter of social justice. Please consider whether your values align with our guiding principles, principles of community, and strategic plan.
At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full‑time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.
Departmental Overview
Berkeley’s Department of Architecture was founded on strong principles of design, multidisciplinary collaboration, and respect for experimentation. The department serves more than 570 students, including 180 graduate students, supported by over 20 full‑time faculty, over 30 part‑time faculty, and five career staff. https://ced.berkeley.edu/arch
Special Events & Media Coordinator
The Special Events & Media Coordinator manages the planning, production, and execution of departmental events while leading the development of integrated digital communications and visual content. This position oversees and coordinates all logistical aspects of lectures, exhibitions, final reviews, symposia, and related programs, ensuring that each event is supported by high‑quality, brand‑aligned media across web, social, and print platforms.
Working under general supervision, the coordinator independently manages complex event workflows, develops multimedia content, collaborates with faculty and students, and supervises student assistants to produce cohesive, design‑forward communications. The role requires exceptional attention to detail, strong project management, a collaborative working style, and a refined design sensibility appropriate to a professional architecture environment.
Evening and weekend hours are required as needed to support event delivery.
Application Review Date: April 1, 2026 – Open until filled.
Responsibilities
35% Event Strategy, Planning & Production – Plan, manage, and execute departmental events, including the Architecture Lecture Series, exhibitions, final reviews, symposia, faculty searches, and other special programs. Develop timelines, production schedules, and run‑of‑show documentation; coordinate venues, audiovisual services, catering, travel, honoraria, contracts, and facilities logistics; manage budgets, payment processes, and financial reporting. Consult with faculty and stakeholders on event objectives and resources, schedule, advertising, participant coordination, and guest arrangements.
30% Digital Media & Content Development – Lead the creation of integrated digital media and content strategies supporting departmental events and initiatives. Produce and manage multimedia communications across social media, web, email campaigns, digital signage, and print, ensuring content aligns with the Architecture program and departmental marketing standards. Capture and coordinate photography and video documentation, collaborate with student assistants and videographers to produce high‑quality, design‑forward content. Manage editorial calendars, distribution strategies, and social media features; maintain digital asset libraries with appropriate metadata; design and produce posters, newsletters, website content, and other visual materials.
15% Primary Point of Contact – Serve as the primary liaison for faculty, guest speakers, critics, and exhibitors, coordinating communications and support. Interpret and apply university policies and procedures related to events, travel, and entertainment; direct individuals to campus resources. Coordinate facilities and space logistics, audiovisual and equipment needs to ensure effective and compliant operations.
10% Budget Preparation – Develop and prepare budgets and other ad‑hoc reports, vendor payment and honoraria requests that may be complex.
5% Communications Development – Identify specific communication needs, develop content and processes for organizational improvements. May supervise a small staff of student employees.
5% Analytical Duties – Perform analytical duties as required, serve on committees representing the department, and report back to the Chair and MSO.
Required Qualifications
Thorough knowledge and understanding of event planning and public relations concepts, principles, and practices; event design, organization, and production.
Thorough knowledge of university rules and regulations, protocols, and procedures for travel, entertainment, honoraria, and general administration.
Ability to manage multiple concurrent projects with competing deadlines.
Highly developed judgment, decision‑making, problem recognition/resolution skills, including skill in determining issues requiring management attention.
Ensures production of high‑quality products that effectively deliver the desired message within budget and time constraints.
Excellent design aesthetic for creating department media, including social media posts, student gallery work, web media, etc.
Strong communication, outreach, and organizational skills to work with faculty and students to generate content, and collect, categorize, and store assets; familiarity with digital asset management systems.
Solid written, verbal, interpersonal communication, active listening, and political acumen skills. Ability to use discretion and maintain confidentiality.
Knowledge of design concepts, media, and applications. Thorough technical skills and fluency in software required to create visual media for print and online.
Experience with variety of administrative operations, such as event planning, risk management, entertainment/travel, and graphic/website design.
Ability to work collaboratively and independently to identify and effectively solve problems.
Bachelor’s degree in a related area and/or equivalent experience/training.
Preferred Qualifications
Experience in an academic, cultural, or design‑focused environment.
Experience supervising student staff or coordinating creative teams.
Familiarity with architecture, design pedagogy, or exhibition practices.
Salary & Benefits
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website. Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role, which is $81,500 – $98,000. Salary offers are based on qualifications and experience.
Other Information
This is not a visa opportunity. The position does not include sponsorship of a new consular H‑1B visa petition that would require payment of the $100,000 supplemental fee.
This position is eligible for up to 40% hybrid work. Exact arrangements are determined in partnership with supervisor to meet role responsibilities and department needs, and are subject to change.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Misconduct Disclosure
As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose any final administrative or judicial decisions within the last seven years that pertain to misconduct, allegations, or ongoing administrative proceedings. Misconduct includes violations of policies or laws governing conduct at the applicant’s previous place of employment, including sexual harassment, sexual assault, discrimination, dishonesty, or unethical conduct.
Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
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At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging makes it a special place for students, faculty and staff.
As a world‑leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since its founding in 1868, the university has driven innovation, creating global intellectual, economic and social value.
We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity‑focused community that views education as a matter of social justice. Please consider whether your values align with our guiding principles, principles of community, and strategic plan.
At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full‑time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.
Departmental Overview
Berkeley’s Department of Architecture was founded on strong principles of design, multidisciplinary collaboration, and respect for experimentation. The department serves more than 570 students, including 180 graduate students, supported by over 20 full‑time faculty, over 30 part‑time faculty, and five career staff. https://ced.berkeley.edu/arch
Special Events & Media Coordinator
The Special Events & Media Coordinator manages the planning, production, and execution of departmental events while leading the development of integrated digital communications and visual content. This position oversees and coordinates all logistical aspects of lectures, exhibitions, final reviews, symposia, and related programs, ensuring that each event is supported by high‑quality, brand‑aligned media across web, social, and print platforms.
Working under general supervision, the coordinator independently manages complex event workflows, develops multimedia content, collaborates with faculty and students, and supervises student assistants to produce cohesive, design‑forward communications. The role requires exceptional attention to detail, strong project management, a collaborative working style, and a refined design sensibility appropriate to a professional architecture environment.
Evening and weekend hours are required as needed to support event delivery.
Application Review Date: April 1, 2026 – Open until filled.
Responsibilities
35% Event Strategy, Planning & Production – Plan, manage, and execute departmental events, including the Architecture Lecture Series, exhibitions, final reviews, symposia, faculty searches, and other special programs. Develop timelines, production schedules, and run‑of‑show documentation; coordinate venues, audiovisual services, catering, travel, honoraria, contracts, and facilities logistics; manage budgets, payment processes, and financial reporting. Consult with faculty and stakeholders on event objectives and resources, schedule, advertising, participant coordination, and guest arrangements.
30% Digital Media & Content Development – Lead the creation of integrated digital media and content strategies supporting departmental events and initiatives. Produce and manage multimedia communications across social media, web, email campaigns, digital signage, and print, ensuring content aligns with the Architecture program and departmental marketing standards. Capture and coordinate photography and video documentation, collaborate with student assistants and videographers to produce high‑quality, design‑forward content. Manage editorial calendars, distribution strategies, and social media features; maintain digital asset libraries with appropriate metadata; design and produce posters, newsletters, website content, and other visual materials.
15% Primary Point of Contact – Serve as the primary liaison for faculty, guest speakers, critics, and exhibitors, coordinating communications and support. Interpret and apply university policies and procedures related to events, travel, and entertainment; direct individuals to campus resources. Coordinate facilities and space logistics, audiovisual and equipment needs to ensure effective and compliant operations.
10% Budget Preparation – Develop and prepare budgets and other ad‑hoc reports, vendor payment and honoraria requests that may be complex.
5% Communications Development – Identify specific communication needs, develop content and processes for organizational improvements. May supervise a small staff of student employees.
5% Analytical Duties – Perform analytical duties as required, serve on committees representing the department, and report back to the Chair and MSO.
Required Qualifications
Thorough knowledge and understanding of event planning and public relations concepts, principles, and practices; event design, organization, and production.
Thorough knowledge of university rules and regulations, protocols, and procedures for travel, entertainment, honoraria, and general administration.
Ability to manage multiple concurrent projects with competing deadlines.
Highly developed judgment, decision‑making, problem recognition/resolution skills, including skill in determining issues requiring management attention.
Ensures production of high‑quality products that effectively deliver the desired message within budget and time constraints.
Excellent design aesthetic for creating department media, including social media posts, student gallery work, web media, etc.
Strong communication, outreach, and organizational skills to work with faculty and students to generate content, and collect, categorize, and store assets; familiarity with digital asset management systems.
Solid written, verbal, interpersonal communication, active listening, and political acumen skills. Ability to use discretion and maintain confidentiality.
Knowledge of design concepts, media, and applications. Thorough technical skills and fluency in software required to create visual media for print and online.
Experience with variety of administrative operations, such as event planning, risk management, entertainment/travel, and graphic/website design.
Ability to work collaboratively and independently to identify and effectively solve problems.
Bachelor’s degree in a related area and/or equivalent experience/training.
Preferred Qualifications
Experience in an academic, cultural, or design‑focused environment.
Experience supervising student staff or coordinating creative teams.
Familiarity with architecture, design pedagogy, or exhibition practices.
Salary & Benefits
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website. Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role, which is $81,500 – $98,000. Salary offers are based on qualifications and experience.
Other Information
This is not a visa opportunity. The position does not include sponsorship of a new consular H‑1B visa petition that would require payment of the $100,000 supplemental fee.
This position is eligible for up to 40% hybrid work. Exact arrangements are determined in partnership with supervisor to meet role responsibilities and department needs, and are subject to change.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Misconduct Disclosure
As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose any final administrative or judicial decisions within the last seven years that pertain to misconduct, allegations, or ongoing administrative proceedings. Misconduct includes violations of policies or laws governing conduct at the applicant’s previous place of employment, including sexual harassment, sexual assault, discrimination, dishonesty, or unethical conduct.
Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
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