Administrative Assistant
Aria Community Health Center, Lemoore, CA, United States
Administrative Assistant
Lemoore, CA 93245
Overview
Salary Range $23.00 - $24.00 Hourly Position Type Full Time Education Level Not Specified Travel Percentage Negligible Category Admin - Clerical
HR Assistant
At ACHC, we are committed to improving the health and well-being of our communities. As a Federally Qualified Health Center and licensed primary care clinic, we provide comprehensive medical and dental services, along with specialized care in Chiropractic, Internal Medicine, Neurology, Pediatrics, Psychology, Podiatry, and Optometry. With clinics located across Fresno, Kings, and Tulare counties, our team works together to deliver accessible, high-quality care to every patient.
The Human Resources Administrative Assistant provides general administrative and operational support to the Human Resources Department. This position supports initial onboarding activities, new employee orientation, employee record maintenance, and day to day human resources support while providing prompt and courteous service to employees, managers, and visitors.
Responsibilities
Coordinate and support initial onboarding activities for new hires during their first days of employment, including reviewing required documentation for accuracy, completeness, and compliance
Conduct new employee orientation and assist new hires with required introductory information and materials
Prepare and send offer letters and related pre employment paperwork using approved templates and processes
Respond to employee questions by phone, email, and in person related to routine human resources matters
Serve as an initial point of contact for routine human resources inquiries and refer more complex or sensitive matters to appropriate staff
Maintain employee personnel files and human resources records in accordance with confidentiality requirements and record retention guidelines
Assist with timekeeping activities as needed
Assist with reviewing benefit invoices for accuracy and coordinate questions or discrepancies with internal staff or external vendors
Support coordination of the extern program by assisting with onboarding documentation, scheduling, and communication with departments and external program contacts
Enter and update employee information in the human resources information system to support onboarding, employee changes, training records, benefits support, and reporting needs
Maintain training records and assist with compiling reports when requested
Provide administrative support related to workers compensation activities, including distributing forms, maintaining documentation, tracking reports, and coordinating information with employees, supervisors, and third parties as directed
Assist with posting job openings, updating job descriptions, and supporting recruiting related administrative tasks
Respond to Employment Development Department claims in a timely and accurate manner
Assist with employment verification requests in accordance with established procedures
Provide administrative support related to employee benefits, including assisting with enrollment paperwork and directing employees to appropriate benefit resources
Prepare and distribute department communications, forms, and other written materials
Assist with interview scheduling and candidate communication as needed
Gather and organize information for reports, audits, and special projects
Greet and assist employees, applicants, and visitors to the office
Process and distribute incoming mail
Perform other related duties and projects as assigned
Qualifications
JOB REQUIREMENTS
Minimum of two years of clerical or administrative experience
Prior experience providing administrative support within a Human Resources department preferred
Healthcare or medical industry experience is a plus
Strong customer service skills with a professional and approachable manner
Effective written and verbal communication skills, including the ability to communicate respectfully with individuals from diverse backgrounds
Strong organizational skills and the ability to manage multiple priorities in a fast paced work environment
Ability to handle confidential information with discretion and professionalism
Dependable team member with strong attention to detail
Proficient in Microsoft Office applications and other office or human resources related systems
Associates degree in Business Administration, Human Resources, or a related field preferred
PHYSICAL/COGNITIVE REQUIREMENTS
Hearing: Sufficient to engage with patients and staff in person and by telephone.
Speaking: Clear verbal communication to convey medical and operational information.
Vision: Visual acuity adequate for reading printed materials and viewing electronic screens.
Cognitive Abilities: Aptitude to complete tasks, including abilities such as learning, remembering, focusing, categorizing, and integrating information for decision-making, problem-solving, and comprehending.
Motor Function & Mobility:
Ability to move within the work environment to complete tasks and interact with others.
Occasional lifting and carrying of items up to 10 pounds without assistance.
Frequent standing, sitting, bending, reaching, and other movements typical of a standard workday.
Regular use of hands and fingers for typing, writing, operating tools or equipment, and handling materials.
Some pushing and pulling required during daily tasks.
BENEFITS
403(B) matching
Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance
Vacation Pay
Sick Pay
The above is intended to describe the general content and requirements for the performance for this position. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.
EEO Statement:
Aria Community Health Center is an equal opportunity employer and does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
Aria Community Health Center participates in E-Verify.
Lemoore, CA 93245
Overview
Salary Range $23.00 - $24.00 Hourly Position Type Full Time Education Level Not Specified Travel Percentage Negligible Category Admin - Clerical
HR Assistant
At ACHC, we are committed to improving the health and well-being of our communities. As a Federally Qualified Health Center and licensed primary care clinic, we provide comprehensive medical and dental services, along with specialized care in Chiropractic, Internal Medicine, Neurology, Pediatrics, Psychology, Podiatry, and Optometry. With clinics located across Fresno, Kings, and Tulare counties, our team works together to deliver accessible, high-quality care to every patient.
The Human Resources Administrative Assistant provides general administrative and operational support to the Human Resources Department. This position supports initial onboarding activities, new employee orientation, employee record maintenance, and day to day human resources support while providing prompt and courteous service to employees, managers, and visitors.
Responsibilities
Coordinate and support initial onboarding activities for new hires during their first days of employment, including reviewing required documentation for accuracy, completeness, and compliance
Conduct new employee orientation and assist new hires with required introductory information and materials
Prepare and send offer letters and related pre employment paperwork using approved templates and processes
Respond to employee questions by phone, email, and in person related to routine human resources matters
Serve as an initial point of contact for routine human resources inquiries and refer more complex or sensitive matters to appropriate staff
Maintain employee personnel files and human resources records in accordance with confidentiality requirements and record retention guidelines
Assist with timekeeping activities as needed
Assist with reviewing benefit invoices for accuracy and coordinate questions or discrepancies with internal staff or external vendors
Support coordination of the extern program by assisting with onboarding documentation, scheduling, and communication with departments and external program contacts
Enter and update employee information in the human resources information system to support onboarding, employee changes, training records, benefits support, and reporting needs
Maintain training records and assist with compiling reports when requested
Provide administrative support related to workers compensation activities, including distributing forms, maintaining documentation, tracking reports, and coordinating information with employees, supervisors, and third parties as directed
Assist with posting job openings, updating job descriptions, and supporting recruiting related administrative tasks
Respond to Employment Development Department claims in a timely and accurate manner
Assist with employment verification requests in accordance with established procedures
Provide administrative support related to employee benefits, including assisting with enrollment paperwork and directing employees to appropriate benefit resources
Prepare and distribute department communications, forms, and other written materials
Assist with interview scheduling and candidate communication as needed
Gather and organize information for reports, audits, and special projects
Greet and assist employees, applicants, and visitors to the office
Process and distribute incoming mail
Perform other related duties and projects as assigned
Qualifications
JOB REQUIREMENTS
Minimum of two years of clerical or administrative experience
Prior experience providing administrative support within a Human Resources department preferred
Healthcare or medical industry experience is a plus
Strong customer service skills with a professional and approachable manner
Effective written and verbal communication skills, including the ability to communicate respectfully with individuals from diverse backgrounds
Strong organizational skills and the ability to manage multiple priorities in a fast paced work environment
Ability to handle confidential information with discretion and professionalism
Dependable team member with strong attention to detail
Proficient in Microsoft Office applications and other office or human resources related systems
Associates degree in Business Administration, Human Resources, or a related field preferred
PHYSICAL/COGNITIVE REQUIREMENTS
Hearing: Sufficient to engage with patients and staff in person and by telephone.
Speaking: Clear verbal communication to convey medical and operational information.
Vision: Visual acuity adequate for reading printed materials and viewing electronic screens.
Cognitive Abilities: Aptitude to complete tasks, including abilities such as learning, remembering, focusing, categorizing, and integrating information for decision-making, problem-solving, and comprehending.
Motor Function & Mobility:
Ability to move within the work environment to complete tasks and interact with others.
Occasional lifting and carrying of items up to 10 pounds without assistance.
Frequent standing, sitting, bending, reaching, and other movements typical of a standard workday.
Regular use of hands and fingers for typing, writing, operating tools or equipment, and handling materials.
Some pushing and pulling required during daily tasks.
BENEFITS
403(B) matching
Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance
Vacation Pay
Sick Pay
The above is intended to describe the general content and requirements for the performance for this position. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.
EEO Statement:
Aria Community Health Center is an equal opportunity employer and does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
Aria Community Health Center participates in E-Verify.