Administrative Assistant (open until filled)
Harrisburg School District 41-2, Harrisburg, SD, United States
School Office Administrative Assistant
The School Office Administrative Assistant provides administrative, clerical, and customer service support to ensure the efficient operation of the school office and school. This position serves as a primary point of contact for students, staff, families, and visitors; manages office communications; supports daily school operations; and assists building leaders with scheduling, recordkeeping, and general administrative duties. This role may assist with health-related tasks such as medication distribution in accordance with District policy and training. The assistant must maintain confidentiality and professionalism and manage multiple tasks in a fast-paced school environment.
Office & Administrative Support
Greet and assist students, families, staff, and visitors in a welcoming and professional manner.
Manage phone calls, emails, and office communications; direct inquiries to appropriate staff.
Maintain organized office files, records, and correspondence, ensuring compliance with FERPA and District policies.
Prepare letters, reports, forms, and other documents as requested by the administration.
Assist with school-wide communication, mail distribution, copying, and general office coordination.
Maintain accurate student, attendance, and office-related data in District systems.
Student & Staff Support
Support student attendance processes, including recording tardies, absences, and early dismissals.
Assists students with basic needs, including triage of health concerns and general support.
Coordinate student passes, sign-in/sign-out procedures, and daily office traffic.
Support staff with scheduling requests, room reservations, or administrative resources.
Support scheduling and logistics for substitutes as needed.
Health Office & Medication Support
Assist in the health office as needed, following District procedures and training.
Administer and document medications to students only as authorized under District policy.
Communicate with parents/guardians regarding minor student health needs when appropriate.
Always maintain the confidentiality of student health information.
Other Duties
Perform other duties as assigned.
Qualifications
Education & Experience
High School Diploma or GED required; post-secondary coursework in office administration preferred.
Previous experience in an office, customer service, or school setting preferred.
Completion or willingness to complete approved Medication Administration Training Program.
Knowledge, Skills & Abilities
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace or similar platforms.
Strong organizational and time-management skills.
Ability to communicate clearly and professionally in writing and verbally.
Ability to learn, navigate, and be trained in the district's electronic door access systems, including basic troubleshooting and credential management.
Ability to maintain confidentiality and handle sensitive information.
Strong attention to detail and problem-solving skills.
Ability to manage multiple priorities and support multiple supervisors.
Physical & Environmental Requirements
Physical Requirements
Frequent keyboarding, sitting, standing, walking, speaking, and light lifting (up to 25 lbs).
Ability to operate standard office equipment, including computer, printer, copier, and phone systems.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Work Environment
Work performed in a school office setting with frequent interaction with students, families, and staff.
Fast-paced environment with frequent interruptions.
Some occasional evening or extended hours may be required during school events or peak periods.
This job description is not intended to be all-inclusive. Duties and responsibilities may change at any time with or without notice.
The School Office Administrative Assistant provides administrative, clerical, and customer service support to ensure the efficient operation of the school office and school. This position serves as a primary point of contact for students, staff, families, and visitors; manages office communications; supports daily school operations; and assists building leaders with scheduling, recordkeeping, and general administrative duties. This role may assist with health-related tasks such as medication distribution in accordance with District policy and training. The assistant must maintain confidentiality and professionalism and manage multiple tasks in a fast-paced school environment.
Office & Administrative Support
Greet and assist students, families, staff, and visitors in a welcoming and professional manner.
Manage phone calls, emails, and office communications; direct inquiries to appropriate staff.
Maintain organized office files, records, and correspondence, ensuring compliance with FERPA and District policies.
Prepare letters, reports, forms, and other documents as requested by the administration.
Assist with school-wide communication, mail distribution, copying, and general office coordination.
Maintain accurate student, attendance, and office-related data in District systems.
Student & Staff Support
Support student attendance processes, including recording tardies, absences, and early dismissals.
Assists students with basic needs, including triage of health concerns and general support.
Coordinate student passes, sign-in/sign-out procedures, and daily office traffic.
Support staff with scheduling requests, room reservations, or administrative resources.
Support scheduling and logistics for substitutes as needed.
Health Office & Medication Support
Assist in the health office as needed, following District procedures and training.
Administer and document medications to students only as authorized under District policy.
Communicate with parents/guardians regarding minor student health needs when appropriate.
Always maintain the confidentiality of student health information.
Other Duties
Perform other duties as assigned.
Qualifications
Education & Experience
High School Diploma or GED required; post-secondary coursework in office administration preferred.
Previous experience in an office, customer service, or school setting preferred.
Completion or willingness to complete approved Medication Administration Training Program.
Knowledge, Skills & Abilities
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace or similar platforms.
Strong organizational and time-management skills.
Ability to communicate clearly and professionally in writing and verbally.
Ability to learn, navigate, and be trained in the district's electronic door access systems, including basic troubleshooting and credential management.
Ability to maintain confidentiality and handle sensitive information.
Strong attention to detail and problem-solving skills.
Ability to manage multiple priorities and support multiple supervisors.
Physical & Environmental Requirements
Physical Requirements
Frequent keyboarding, sitting, standing, walking, speaking, and light lifting (up to 25 lbs).
Ability to operate standard office equipment, including computer, printer, copier, and phone systems.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Work Environment
Work performed in a school office setting with frequent interaction with students, families, and staff.
Fast-paced environment with frequent interruptions.
Some occasional evening or extended hours may be required during school events or peak periods.
This job description is not intended to be all-inclusive. Duties and responsibilities may change at any time with or without notice.