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As a Scheduling Administrative Assistant, you are an invaluable asset who is critical to the success of the organization. The office runs like a well-oiled machine because of your hard work and efforts. Technology is second nature to you - you are comfortable using computers and other office equipment to complete administrative tasks. Answering phone calls and scheduling technicians is a breeze because of your exceptional ability to communicate. You are extremely dependable and put your best effort into all responsibilities. You get the \"big\" picture and want to contribute accordingly - and that's why you'll have all the opportunity for career growth within our company you'll want.

Responsibilities

The primary responsibility for this position is to assist with scheduling operations, including communicating with contractors and technicians on a daily basis
Take scheduling requests, assign the appropriate personnel to the scheduled task, monitor the progress of the scheduling request, and follow up to ensure that the technician arrived and completed the scheduled task as requested
Additional responsibilities include document processing and transmission in a timely manner. Responsibilities include word processing, data entry, registering projectsand proposals, creating folders, filing, assembling and binding reports, formatting and scanning documents, transmitting documents, assisting with answering phones and office mail delivery, and providing backup to other administrative personnel during periods of co-worker PTO, lunch breaks, training, etc.
You may also perform other clerical tasks as required

Qualifications

High school diploma or GED
1+ years of administrative experience

About Us

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 3,000 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record's Top 500 Design Firms (April 2026), #148 in Engineering News-Record's Top 200 Environmental Firms (October 2025) and #50 in Zweig Group's Hot Firm List (May 2025). For additional information about ECS, visit: www.ecslimited.com.

ECS is an Equal Opportunity Employer. To learn more, clickhere.

","shortDescription","Position & Office Overview

Position & Office Overview

Responsibilities

The primary responsibility for this position is to assist with scheduling operations, including communicating with contractors and technicians on a daily basis
Take scheduling requests, assign the appropriate personnel to the scheduled task, monitor the progress of the scheduling request, and follow up to ensure that the technician arrived and completed the scheduled task as requested
Additional responsibilities include document processing and transmission in a timely manner. Responsibilities include word processing, data entry, registering projectsand proposals, creating folders, filing, assembling and binding reports, formatting and scanning documents, transmitting documents, assisting with answering phones and office mail delivery, and providing backup to other administrative personnel during periods of co-worker PTO, lunch breaks, training, etc.
You may also perform other clerical tasks as required

Qualifications

High school diploma or GED
1+ years of administrative experience

About Us

ECS is an Equal Opportunity Employer. To learn more, clickhere.

","Scheduling Administrative Assistant - Part Time","Part Time",[88],["B","3521913756"],"Work at ECS Midwest, LLC","/jobs/3521913756-scheduling-administrative-assistant-part-time","Columbus, OH, United States","/jobs?keyword=ECS+Midwest%2C+LLC","/jobs?location=Columbus%2C+OH%2C+United+States","/jobs?keyword=Scheduling+Administrative+Assistant+-+Part+Time",{"_65":66,"_67":89,"_69":90,"_71":91,"_73":92},"Columbus","Columbus, OH, United States, 43224","OH","43224",["D",1777075200000],"ECS Mid-Atlantic, LLC","Position & Office Overview

As a Collections Administrative Assistant, you are an invaluable asset critical to the success of the organization. The office runs like a well-oiled machine because of your hard work and efforts. Technology is second nature to you - you are comfortable using computers and other office equipment to complete administrative tasks. Answering phone calls and maintaining relationships with our clients is a breeze because of your exceptional ability to communicate. You are extremely dependable and put your best effort into everything you do. You get the \"big\" picture and want to contribute accordingly - and that's why you'll have all the opportunity for career growth within our company you'll want.

Responsibilities

Responsible for leading the collection efforts and follow up to achieve collection's goals.
This position may support the collections efforts for multiple business units.
Within 28 days following the mailing of monthly invoices, the accounts receivable agent shall ensure contact with 100 % of all clients that were mailed invoices to verify that the invoice was received and that the correct person received the invoice.
Ensure all clients with invoices greater than 30 days old are contacted to determine when the account will be paid and to see if there are any problems with the account. This call should result in a direct contact with the responsible party. If the responsible party is not available after three calls, the accounts receivable agent shall note that in the note field for the specific invoice. Non-responsive clients may be an indicator of an attempt to avoid payment.
In the event the client informs the collection agent that there are issues with the invoice, the collection agent will ensure the project manager and the principal are informed of the issues.
Any account greater than 60 days old will be contacted weekly by the accounts receivable agent for the purposes of maintaining a specific status of the expected payment date, and knowledge of any problems with payment.
Prior to going beyond the lien date, ensure the office manager has been notified so that liens on properties may be promptly placed, as appropriate and as determined by the office manager.
Follows-up on delinquent accounts, updates and maintains accurate financial records including accounting, receivable, and credit records.
Responsible for initiating calls to complex and difficult delinquent customers by phone, mail or personal visit to collect payments and settle accounts.
Maintaining collections database and relationships with clients.
You may work with office staff to prepare certificates of insurance, scan and link invoices or other related documents to billing files and assist in revisions to invoices.
May train and supervise assistant collections personnel.

Qualifications

High school diploma or GED
Minimum of 5 years of experience in collections

About Us

ECS is an Equal Opportunity Employer. To learn more, clickhere.

","Collections Representative",[105],["B","3521662515"],"Work at ECS Mid-Atlantic, LLC","/jobs/3521662515-collections-representative","Richmond, VA, United States","/jobs?keyword=ECS+Mid-Atlantic%2C+LLC","/jobs?location=Richmond%2C+VA%2C+United+States","/jobs?keyword=Collections+Representative",{"_65":66,"_67":106,"_69":107,"_71":108,"_73":109},"Richmond","Richmond, VA, United States, 23230","VA","23230",["D",1777075200000],"Position & Office Overview

As an Office Administrator, you are an invaluable asset who is critical to the success of the organization. The office runs like a well-oiled machine because of your hard work and efforts. Technology is second nature to you - you are comfortable using computers and other office equipment to complete administrative and human resources-related tasks. Maintaining a relationship with our employees and clients is a breeze because of your exceptional ability to communicate. You are extremely dependable and put your best effort into all responsibilities. You get the \"big\" picture and want to contribute accordingly - and that's why you'll have all the opportunity for career growth within our company you'll want.

Responsibilities

Resposibilities

Perform accounting, human resources and other administrative duties with supervision.
Process payroll, accounts payable, accounts receivable and invoicing.
Track and document the petty cash/corporate credit card accounts by writing checks, requesting replenishments, reconciling bank and internal accounting balances.
Process new hire, job changes, pay rate changes, and terminations
Complete various human resource related forms, such as employment verification paperwork.
Track immigration status and updating I-9s as required.
Process benefits (including new enrollments, open enrollment and update as required).
Assist with warning reports.
Process leave of absence and short-term disability claims.
Assist with other HR issues as needed.
Maintain and update certificates of insurance.
Enter vendor invoices into the accounting system accurately and timely.
Reconcile vendor statements and resolve discrepancies.
Generate and send invoices to customers in accordance with contract terms.
Monitor outstanding invoices and ensure accurate records are maintained.
Follow up on past-due accounts via phone and email.
Work with customers to resolve billing issues.
Maintain accurate records of collection efforts and provide reports on aging receivables.
Oversee building and equipment maintenance.
Responsible for computer network support.
Support receptionists and administrative management of the office.
Other duties as assigned.

Qualifications

Qualifications

High school diploma or GED. Bachelor's degree (HR related) preferred.
Minimum 2 years of experience of HR and payroll experience with an HR degree
- 4 years of HR and payroll experience without an HR degree.

About Us

ECS is an Equal Opportunity Employer. To learn more, clickhere.

","Office Administrator",[119],["B","3522016544"],"/jobs/3522016544-office-administrator","Brookfield, WI, United States","/jobs?location=Brookfield%2C+WI%2C+United+States","/jobs?keyword=Office+Administrator",{"_65":66,"_67":120,"_69":121,"_71":122,"_73":123},"Brookfield","Brookfield, WI, United States, 53005","WI","53005",["D",1777392000000],"ECS Corporate Services, LLC","As an Office Administrator, you are an invaluable asset who is critical to the success of the organization. The office runs like a well-oiled machine because of your hard work and efforts. Technology is second nature to you you are comfortable usin Office Administrator, Administrator, Accounting, Equipment Maintenance
","As an Office Administrator, you are an invaluable asset who is critical to the success of the organization. The office runs like a well-oiled machi...",[134],["B","3521945029"],"Work at ECS Corporate Services, LLC","22 hours ago","/jobs/3521945029-office-administrator","/jobs?keyword=ECS+Corporate+Services%2C+LLC",{"_65":66,"_67":120,"_69":135,"_71":122,"_73":136},"Brookfield, WI, United States, 53045","53045",8752,"name","Newsday Media Group","agency","logo","https://production-rails-default.s3.us-east-2.amazonaws.com/public/legacy-logos/351727.GIF","slug","newsday-media-group","

Newsday Media Group is a locally owned, independent media company grounded in journalistic excellence, integrity, and commitment to the communities it serves. With 19 Pulitzer Prizes and dozens of Emmy Awards, it's one of the most decorated news organizations in the country.

The company is in the middle of a significant transformation, expanding from its newspaper roots into a multimedia operation spanning digital, video, podcasts, live events, and data-driven civic engagement. NMG properties include the flagship Newsday and Newsday.com, NewsdayTV, the Newsday Live events series, and nextLI, a civic research and community forum platform funded by The Rauch Foundation.

A new 130,000-square-foot headquarters in Melville features a broadcast-quality TV studio and multimedia production space. Newsday Live produces a growing calendar of food and wine tastings, author talks, sports Q&As, concerts, and community events. Feed Me, the company's food and dining vertical, includes a web series, quarterly print magazine, and restaurant coverage. Brand 360, the in-house content studio, partners with advertisers across healthcare, education, energy, tourism, and retail.

Newsday's investigative unit has driven real-world change, from prompting schools to replace unsafe football helmets to contributing reporting that led to federal corruption convictions. Community programs include the Newsday Marching Band Festival, CheerFest, Scholar-Artist honors, and partnerships with local nonprofits focused on hunger, housing, youth education, and child welfare.

For people who care about local journalism, multimedia storytelling, and community impact, Newsday is doing the work at scale.

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Join the leading career community for creative, marketing, and media professionals.","Sign Up | Creative, Marketing & Media Job Search",{"_36":276},{"_138":31,"_263":275},{"_269":270,"_271":272,"_273":274},"href","https://www.mediabistro.com/create-alert","rel","canonical","tagName","link","Never miss an opportunity. Sign up for free email alerts and get the latest jobs in social media, graphic design, writing, and marketing delivered to your inbox.","Create Job Alerts | Media, Marketing & Creative Job Alerts",[375,376],{"_36":373,"_334":374,"_31":41},"unlimitedJobsEmail","clients@mediabistro.com","enterpriseCta",{"_369":370,"_371":372},{"_365":366,"_367":366,"_368":366},"mediaBoardSection",{"_36":355,"_334":356,"_31":357,"_358":359,"_353":360},"rolesSection",{"_36":350,"_334":351,"_31":352,"_353":354},"testimonialsSection",{"_36":347,"_334":348,"_31":349},"testimonials",[335,336,337],"employersSection",{"_36":333,"_334":222},"employerLogos",[296,297,298,299,300,301,302,303,304,305,306,307],{"_138":331,"_309":332},{"_138":329,"_309":330},{"_138":327,"_309":328},{"_138":325,"_309":326},{"_138":323,"_309":324},{"_138":321,"_309":322},{"_138":319,"_309":320},{"_138":317,"_309":318},{"_138":315,"_309":316},{"_138":313,"_309":314},{"_138":311,"_309":312},{"_138":308,"_309":310},"Leaf Group","image","https://production-rails-default.s3.us-east-2.amazonaws.com/public/post-jobs-logos/leaf-group-400x200.png","Cox Enterprises","https://production-rails-default.s3.us-east-2.amazonaws.com/public/post-jobs-logos/cox-enterprises-400x200.png","Hearst Television","https://production-rails-default.s3.us-east-2.amazonaws.com/public/post-jobs-logos/hearst-television-400x200.png","Future","https://production-rails-default.s3.us-east-2.amazonaws.com/public/post-jobs-logos/future-400x200.png","Fox Corporation","https://production-rails-default.s3.us-east-2.amazonaws.com/public/post-jobs-logos/fox-corporation-400x200.png","Penguin Random House","https://production-rails-default.s3.us-east-2.amazonaws.com/public/post-jobs-logos/penguin-random-house-400x200.png","Springer Nature","https://production-rails-default.s3.us-east-2.amazonaws.com/public/post-jobs-logos/springer-nature-400x200.png","Penske Media Corporation","https://production-rails-default.s3.us-east-2.amazonaws.com/public/post-jobs-logos/penske-media-corporation-400x200.png","Dotdash","https://production-rails-default.s3.us-east-2.amazonaws.com/public/post-jobs-logos/dotdash-400x200.png","Meredith","https://production-rails-default.s3.us-east-2.amazonaws.com/public/post-jobs-logos/meredith-400x200.png","Bloomberg","https://production-rails-default.s3.us-east-2.amazonaws.com/public/post-jobs-logos/bloomberg-400x200.png","NBCUniversal","https://production-rails-default.s3.us-east-2.amazonaws.com/public/post-jobs-logos/nbc-universal-400x200.png","Media and Creative Employers on","subtitle",{"_338":344,"_340":345,"_141":346},{"_338":331,"_340":343,"_141":332},{"_338":339,"_340":341,"_141":342},"company","The Taunton Press","quote","What we like best about Mediabistro is the quality of targeted talent they deliver through their job board portal. We know we'll find the right type of talent for specialized positions that may be more challenging to fill. For almost fifteen years, Mediabistro has been our go-to resource for talent in the media/publishing space.","https://production-rails-default.s3.us-east-2.amazonaws.com/public/post-jobs-logos/taunton-press-400x200.png","Mediabistro is valuable partner when it comes to finding top candidates in the media industry. Their team is extremely responsive, which makes the posting process quick and easy. They also offer great insight into branding company pages.","Huffpost","I love using Mediabistro for my harder to fill creative roles. Multimedia positions like photo editors, video producers, or even niche journalists yield great results. Other job boards don't always produce the specialized talent my hiring teams are looking for, and I feel like I can find that talent through Mediabistro.","https://production-rails-default.s3.us-east-2.amazonaws.com/public/post-jobs-logos/huff-post-400x200.png","Trusted by Leading Media","and Creative Employers","See why top publishers, agencies, and brands rely on us to find exceptional talent.","Hire Remote and Local Talent","Across Every Media Vertical","Whether you are building an in-office team or seeking remote talent, access a specialized network of professionals in editorial, publishing, influencer marketing, and AI content strategy. Find candidates—from prompt engineers to production leads—who are ready to contribute from anywhere.","imageAlt","Media roles infographic","The #1 Destination for Media","and Creative Talent","Connect with top-tier full-time and freelance media professionals. 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