Administrative Assistant II - Accounting and Business Services - Huntsville
Texas Department of Criminal Justice TX, Huntsville, TX, United States
Administrative Assistant II - Accounting and Business Services - Huntsville
Organization: Business and Finance - Accounting and Bus Svcs
Primary Location: United States-Texas-Huntsville
Job: Business and Financial Operations
Employee Status: Regular
Schedule: Full-time
Travel: No
Salary/Salary Range: $2,938.05 (Ret 2.5% Less)
Pay Basis: Monthly
Hazardous duty/Longevity Pay: Longevity Pay
Training Academy: No
Work Site Visits: No
Study Material: No
Number of Openings: 1
Overtime Status: Non-exempt
Job Posting: Apr 16, 2026, 5:00:00 AM
Closing Date: Apr 28, 2026, 4:59:00 AM
Job Summary
Performs routine administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.
Essential Functions
Prepares, compiles, reviews, and organizes accounting documents to include purchase orders and vouchers; verifies document information and assists in researching discrepancies; and distributes reports and documents.
Assists in reviewing department and vendor accounting records for accuracy; provides liaison with other departments and vendors regarding payment documents; responds to inquiries and explains rules, regulations, policies, and procedures; and researches vendor identification files.
Maintains files and records; reviews and posts information to agency records; and performs data entry, retrieval, and data searches in an automated accounting system.
Opens, stamps, classifies, sorts, and routes mail; transports documents, supplies, equipment, and materials; receives, stores, and issues stock items; and maintains materials and supplies.
Minimum Qualifications
A. Education, Experience, and Training
Graduation from an accredited senior high school or equivalent or GED.
One year full-time, wage-earning customer service, accounting clerical, clerical, secretarial, administrative support, or technical program experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience.
Accounting or bookkeeping experience preferred
B. Knowledge and Skills
Knowledge of office practices and procedures.
Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
Skill to communicate ideas and instructions clearly and concisely.
Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
Skill to interpret and apply rules, regulations, policies, and procedures.
Skill in problem-solving techniques.
Skill in the use of computers and related equipment in a stand-alone or local area network environment.
Skill to perform arithmetic computations.
Skill to prepare and maintain complex records and files in an automated system.
Skill to plan work in order to meet established guidelines.
Additional Requirements With or Without Reasonable Accommodation
A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.
C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.
Additional Information: The Texas Department of Criminal Justice (TDCJ) is transitioning to a new online application system to help streamline and expedite the process. All submissions for this position must be submitted through the new application system. Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Outside applicants will be required to submit to pre-employment drug testing as a condition of employment. Questions regarding this posting may be directed to: Harmony Lopez Human Resources Headquarters 2 Financial Plaza, STE 600 Huntsville, TX 77340 PH (936) 437-3139 EMAIL hr.selectionsteam1@tdcj.texas.gov
EEO Statement: The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services.
Organization: Business and Finance - Accounting and Bus Svcs
Primary Location: United States-Texas-Huntsville
Job: Business and Financial Operations
Employee Status: Regular
Schedule: Full-time
Travel: No
Salary/Salary Range: $2,938.05 (Ret 2.5% Less)
Pay Basis: Monthly
Hazardous duty/Longevity Pay: Longevity Pay
Training Academy: No
Work Site Visits: No
Study Material: No
Number of Openings: 1
Overtime Status: Non-exempt
Job Posting: Apr 16, 2026, 5:00:00 AM
Closing Date: Apr 28, 2026, 4:59:00 AM
Job Summary
Performs routine administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.
Essential Functions
Prepares, compiles, reviews, and organizes accounting documents to include purchase orders and vouchers; verifies document information and assists in researching discrepancies; and distributes reports and documents.
Assists in reviewing department and vendor accounting records for accuracy; provides liaison with other departments and vendors regarding payment documents; responds to inquiries and explains rules, regulations, policies, and procedures; and researches vendor identification files.
Maintains files and records; reviews and posts information to agency records; and performs data entry, retrieval, and data searches in an automated accounting system.
Opens, stamps, classifies, sorts, and routes mail; transports documents, supplies, equipment, and materials; receives, stores, and issues stock items; and maintains materials and supplies.
Minimum Qualifications
A. Education, Experience, and Training
Graduation from an accredited senior high school or equivalent or GED.
One year full-time, wage-earning customer service, accounting clerical, clerical, secretarial, administrative support, or technical program experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience.
Accounting or bookkeeping experience preferred
B. Knowledge and Skills
Knowledge of office practices and procedures.
Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
Skill to communicate ideas and instructions clearly and concisely.
Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
Skill to interpret and apply rules, regulations, policies, and procedures.
Skill in problem-solving techniques.
Skill in the use of computers and related equipment in a stand-alone or local area network environment.
Skill to perform arithmetic computations.
Skill to prepare and maintain complex records and files in an automated system.
Skill to plan work in order to meet established guidelines.
Additional Requirements With or Without Reasonable Accommodation
A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.
C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.
Additional Information: The Texas Department of Criminal Justice (TDCJ) is transitioning to a new online application system to help streamline and expedite the process. All submissions for this position must be submitted through the new application system. Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Outside applicants will be required to submit to pre-employment drug testing as a condition of employment. Questions regarding this posting may be directed to: Harmony Lopez Human Resources Headquarters 2 Financial Plaza, STE 600 Huntsville, TX 77340 PH (936) 437-3139 EMAIL hr.selectionsteam1@tdcj.texas.gov
EEO Statement: The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services.