Patient Access Representative-ER Fulltime-Varied Shifts
Kingman Regional Medical Center, Kingman, AZ, United States
Patient Access Representative
Position Title: Patient Access Representative Position Code: PtAccessRp-____ Department: Patient Access Safety Sensitive: Yes Reports to: Patient Access Manager Exempt Status: Yes Position Purpose: All KHI employees are expected to perform their respective tasks and duties in such a way that supports KHI's vision to be among the kindest, highest quality health systems in the country. At the direction of management, completes the registration process for patients. This includes verification of benefits, discharge of patients, collection of copays or payments, balancing of accounts, and general data entry.
Key Responsibilities
Customer Service and Patient Satisfaction: Provides excellent customer service, contributes to the overall satisfaction of the patient experience, and adheres to the Behavioral Expectations Agreement. Promptly fields and/or directs incoming calls; responds to patient and/or staff inquiries. Refers patient accounts to financial counselors when further explanation/education is needed (denied authorizations, out-of-pocket liabilities, coverage options, payment plans, etc.). Consistently demonstrates a willingness to assist co-workers to support department efficiency and to support positive customer feedback goals. Participates in on-going process improvement activities for the team. Floats to other work areas, as requested, and regularly works nights, weekends, holidays, and extended hours when needed.
Registration/Admitting/Discharge of Patients: Demonstrates ability to preregister, register, schedule, reschedule, and discharge patients according to the defined guidelines. Enters new patient data and/or verifies patient records are up to date, confirms the completeness of the electronic health record (EHR) and makes changes as necessary. Verifies insurance eligibility and benefits within a timeframe determined by KHI. Obtains pre-authorizations from third-party payers in accordance with payer requirements, when needed. Ensures identified information are complete and scanned into patients' electronic health record (EHR) (insurance cards, photo ID's, physician orders, and other admission documents. Obtains signatures on all required forms. Demonstrates ability to manage co-payments, deductibles, allowances, etc. as instructed.
Patient Processing: Accurately balances daily cash to include completion of daily cash log, bank deposit slip, and daily reports to Patient Financial Services. Accurately utilizes insurance eligibility/audit tools and report/correct variances within the EMR. Quality performance scores must meet defined goals. Verifies insurance eligibility and benefits within a timeframe determined by KHI and obtains pre-authorizations from third-party payers in accordance with payer requirements. Collects upfront co-pays, deductible and coins securing deposits on self-pay and high accounts. Regularly works nights, weekends, holidays, and extended hours when needed.
Lead Patient Access Representative
Meets all Patient Access Representative requirements. Provides day to day leadership and supervision of Patient Access Representative team members, trains and orients new hire Patient Access Representatives, and works with Supervisors to provide continuous training of existing staff. Performs QA audits of registrations, works account checks, and responds to account denials. Assists with the scheduling of staff to ensure appropriate coverage. Participates in the interviews for hiring new staff within the unit, as well as providing feedback to the Patient Access Representative supervisors for performance evaluations. Identifies, supports, and manages process improvement initiatives for the team. Collaborates with management to assist in the day-to-day operations of the team.
Qualifications
Demonstrates ability to multitask, prioritize appropriately, and management time efficiently. Effective oral and interpersonal communication skills. Demonstrates ability to utilize a variety of technological resources (phone, computer hardware, various software programs, fax, scanner) Education: High School Diploma or equivalent Experience: Minimum of 1 year of experience working in a customer service position and/or office setting Certification: American Heart Association BLS
The following Departments/Clinics also require DPS Level 1 Fingerprint Clearance Card:
8050 Resident Clinic
6601 Joshua Tree Pediatrics
6616 Urgent Care
6600 Mountain Shadow Primary Care
6605 Golden Valley Medical Center
8110 Patient Access
6504 Physician Services Float Pool
Preferences: Previous experience in healthcare registration, scheduling, and/or authorizations
Special Position Requirements: Exposure Category II: Expected duties have possible, but not routine, potential for exposure to blood, body fluids or tissues.
Work Requirements: Able to reach above and below shoulder level, lift, bend, kneel, squat, stand, walk, and sit for the full scheduled shift. Able to use telephone and computer software and hardware for most of the shift (90% of the day).
ACKNOWLEDGEMENT: This job description applies to all KHI facilities and is representative of the essential job duties this position will perform. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Position Title: Patient Access Representative Position Code: PtAccessRp-____ Department: Patient Access Safety Sensitive: Yes Reports to: Patient Access Manager Exempt Status: Yes Position Purpose: All KHI employees are expected to perform their respective tasks and duties in such a way that supports KHI's vision to be among the kindest, highest quality health systems in the country. At the direction of management, completes the registration process for patients. This includes verification of benefits, discharge of patients, collection of copays or payments, balancing of accounts, and general data entry.
Key Responsibilities
Customer Service and Patient Satisfaction: Provides excellent customer service, contributes to the overall satisfaction of the patient experience, and adheres to the Behavioral Expectations Agreement. Promptly fields and/or directs incoming calls; responds to patient and/or staff inquiries. Refers patient accounts to financial counselors when further explanation/education is needed (denied authorizations, out-of-pocket liabilities, coverage options, payment plans, etc.). Consistently demonstrates a willingness to assist co-workers to support department efficiency and to support positive customer feedback goals. Participates in on-going process improvement activities for the team. Floats to other work areas, as requested, and regularly works nights, weekends, holidays, and extended hours when needed.
Registration/Admitting/Discharge of Patients: Demonstrates ability to preregister, register, schedule, reschedule, and discharge patients according to the defined guidelines. Enters new patient data and/or verifies patient records are up to date, confirms the completeness of the electronic health record (EHR) and makes changes as necessary. Verifies insurance eligibility and benefits within a timeframe determined by KHI. Obtains pre-authorizations from third-party payers in accordance with payer requirements, when needed. Ensures identified information are complete and scanned into patients' electronic health record (EHR) (insurance cards, photo ID's, physician orders, and other admission documents. Obtains signatures on all required forms. Demonstrates ability to manage co-payments, deductibles, allowances, etc. as instructed.
Patient Processing: Accurately balances daily cash to include completion of daily cash log, bank deposit slip, and daily reports to Patient Financial Services. Accurately utilizes insurance eligibility/audit tools and report/correct variances within the EMR. Quality performance scores must meet defined goals. Verifies insurance eligibility and benefits within a timeframe determined by KHI and obtains pre-authorizations from third-party payers in accordance with payer requirements. Collects upfront co-pays, deductible and coins securing deposits on self-pay and high accounts. Regularly works nights, weekends, holidays, and extended hours when needed.
Lead Patient Access Representative
Meets all Patient Access Representative requirements. Provides day to day leadership and supervision of Patient Access Representative team members, trains and orients new hire Patient Access Representatives, and works with Supervisors to provide continuous training of existing staff. Performs QA audits of registrations, works account checks, and responds to account denials. Assists with the scheduling of staff to ensure appropriate coverage. Participates in the interviews for hiring new staff within the unit, as well as providing feedback to the Patient Access Representative supervisors for performance evaluations. Identifies, supports, and manages process improvement initiatives for the team. Collaborates with management to assist in the day-to-day operations of the team.
Qualifications
Demonstrates ability to multitask, prioritize appropriately, and management time efficiently. Effective oral and interpersonal communication skills. Demonstrates ability to utilize a variety of technological resources (phone, computer hardware, various software programs, fax, scanner) Education: High School Diploma or equivalent Experience: Minimum of 1 year of experience working in a customer service position and/or office setting Certification: American Heart Association BLS
The following Departments/Clinics also require DPS Level 1 Fingerprint Clearance Card:
8050 Resident Clinic
6601 Joshua Tree Pediatrics
6616 Urgent Care
6600 Mountain Shadow Primary Care
6605 Golden Valley Medical Center
8110 Patient Access
6504 Physician Services Float Pool
Preferences: Previous experience in healthcare registration, scheduling, and/or authorizations
Special Position Requirements: Exposure Category II: Expected duties have possible, but not routine, potential for exposure to blood, body fluids or tissues.
Work Requirements: Able to reach above and below shoulder level, lift, bend, kneel, squat, stand, walk, and sit for the full scheduled shift. Able to use telephone and computer software and hardware for most of the shift (90% of the day).
ACKNOWLEDGEMENT: This job description applies to all KHI facilities and is representative of the essential job duties this position will perform. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.