Receptionist and Administrative Assistant
Aldrich, Lake Oswego, OR, United States
Administrative Assistant
At Aldrich, first impressions matter. We're seeking a personable, detail-oriented Administrative Assistant to be the face of our Lake Oswego office. This full-time, in-person position plays a critical role in creating a warm, professional, and seamless experience for our clients. If you're someone who thrives on organization, takes pride in appearance and service, and anticipates client needs before they arise, you'll feel right at home here.
As the first point of contact, you'll provide a polished welcome to every client and visitor while managing front office operations and supporting our team behind the scenes. From coordinating meetings to maintaining a pristine reception space, your efforts will help create a workplace that mirrors the high standards we hold for ourselves as we serve our clients.
You'll Get a Chance To
Greet and assist clients warmly and professionally, ensuring a polished and inviting experience
Answer incoming calls and route them appropriately; manage messages when staff are unavailable
Maintain the reception area to reflect a high-end, immaculate standard of presentation
Schedule and coordinate client meetings, monitor for last-minute changes, and communicate updates to staff
Anticipate client and meeting room needs, from ensuring refreshments are available to confirming room readiness
Manage incoming/outgoing mail, deliveries, and packages
Assist with facilities coordination, technology troubleshooting, and vendor support
Maintain and order office supplies, restocking as needed
Support ad-hoc administrative tasks for various departments to ensure smooth operations
What You Bring to the Team
13 years of relevant experience in a front desk, office, or client service support role
A service mindset with a personal standard for excellence, especially in client interactions
Proficiency with Microsoft Office 365; comfort with platforms like Teams, ShareFile, or scheduling software preferred
Strong attention to detail and a proactive, self-directed attitude
Ability to maintain professionalism, confidentiality, and composure under pressure
Clear communication skills and a welcoming demeanor
A sense of ownership and pride in keeping spaces tidy and experiences memorable
How We'll Reward You
At Aldrich, we know a great client experience starts with an exceptional employee experience. Aldrich offers a comprehensive benefits package that includes:
Health Insurance Benefits : medical, dental, vision, life, and disability insurance as well as health savings, flexible spending, and dependent care
Retirement Savings : 401(k) plan with 1.5% match and 5% discretionary profit sharing
Time Off : 4 weeks of vacation and sick leave in the form of a Paid Time-Off bank, 10 Paid Holidays, 16 Hours of Volunteer Time, Paid Sabbaticals, and Paid Parental Leave
Professional Development : Access to comprehensive training programs, educational workshops, and career advancement opportunities. Benefits from job-related courses to certifications, ensuring you stay at the forefront of your field
This is a full-time position based in our Lake Oswego, OR office. This is a full-time position and will be required to be onsite. Our standard office hours are Monday Friday, 8 AM 5 PM.
Candidates interested in applying for this opportunity must be geographically based in Portland, OR and must be legally authorized to work in the United States without the need for employer sponsorship. Submit your resume. A cover letter is optional (but appreciated).
We do not accept agency resumes and are not responsible for any fees related to unsolicited resumes.
At Aldrich, first impressions matter. We're seeking a personable, detail-oriented Administrative Assistant to be the face of our Lake Oswego office. This full-time, in-person position plays a critical role in creating a warm, professional, and seamless experience for our clients. If you're someone who thrives on organization, takes pride in appearance and service, and anticipates client needs before they arise, you'll feel right at home here.
As the first point of contact, you'll provide a polished welcome to every client and visitor while managing front office operations and supporting our team behind the scenes. From coordinating meetings to maintaining a pristine reception space, your efforts will help create a workplace that mirrors the high standards we hold for ourselves as we serve our clients.
You'll Get a Chance To
Greet and assist clients warmly and professionally, ensuring a polished and inviting experience
Answer incoming calls and route them appropriately; manage messages when staff are unavailable
Maintain the reception area to reflect a high-end, immaculate standard of presentation
Schedule and coordinate client meetings, monitor for last-minute changes, and communicate updates to staff
Anticipate client and meeting room needs, from ensuring refreshments are available to confirming room readiness
Manage incoming/outgoing mail, deliveries, and packages
Assist with facilities coordination, technology troubleshooting, and vendor support
Maintain and order office supplies, restocking as needed
Support ad-hoc administrative tasks for various departments to ensure smooth operations
What You Bring to the Team
13 years of relevant experience in a front desk, office, or client service support role
A service mindset with a personal standard for excellence, especially in client interactions
Proficiency with Microsoft Office 365; comfort with platforms like Teams, ShareFile, or scheduling software preferred
Strong attention to detail and a proactive, self-directed attitude
Ability to maintain professionalism, confidentiality, and composure under pressure
Clear communication skills and a welcoming demeanor
A sense of ownership and pride in keeping spaces tidy and experiences memorable
How We'll Reward You
At Aldrich, we know a great client experience starts with an exceptional employee experience. Aldrich offers a comprehensive benefits package that includes:
Health Insurance Benefits : medical, dental, vision, life, and disability insurance as well as health savings, flexible spending, and dependent care
Retirement Savings : 401(k) plan with 1.5% match and 5% discretionary profit sharing
Time Off : 4 weeks of vacation and sick leave in the form of a Paid Time-Off bank, 10 Paid Holidays, 16 Hours of Volunteer Time, Paid Sabbaticals, and Paid Parental Leave
Professional Development : Access to comprehensive training programs, educational workshops, and career advancement opportunities. Benefits from job-related courses to certifications, ensuring you stay at the forefront of your field
This is a full-time position based in our Lake Oswego, OR office. This is a full-time position and will be required to be onsite. Our standard office hours are Monday Friday, 8 AM 5 PM.
Candidates interested in applying for this opportunity must be geographically based in Portland, OR and must be legally authorized to work in the United States without the need for employer sponsorship. Submit your resume. A cover letter is optional (but appreciated).
We do not accept agency resumes and are not responsible for any fees related to unsolicited resumes.